Nintex Case Studies Streamlining Digitisation Workflow: A Case Study of the State Library of New South Wales

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	Streamlining Digitisation Workflow: A Case Study of the State Library of New South Wales Nintex

Streamlining Digitisation Workflow: A Case Study of the State Library of New South Wales

Nintex

Technology Category	Application Infrastructure & Middleware - Middleware, SDKs & Libraries Infrastructure as a Service (IaaS) - Public Cloud
Applicable Industries	Life Sciences
Applicable Functions	Product Research & Development
Use Cases	Inventory Management
Services	Cloud Planning, Design & Implementation Services System Integration
Challenge	The State Library of New South Wales, Australia's largest library, embarked on a long-term project to digitise its vast collection of over five million heritage items. The goal was to preserve these historic items while making them accessible to the public. However, the library faced a significant challenge in managing the digitisation process. Initially, they used a workflow solution called TeamTrack to log and track items through the process. However, this solution reached its end-of-life in 2017, necessitating a quick replacement. The library needed a comprehensive, location and device independent workflow platform that could integrate the entire digitisation process, meet the functional requirements of every team, align with the library's IT security policies, and include auditing and reporting capabilities. Read More
About Customer	The State Library of New South Wales, established in 1826, is the largest library in Australia. It houses a collection of more than five million heritage items, many of which are multi-page or consist of multiple parts. The library's primary goal is to preserve these historic items while making them accessible to the public. To this end, it initiated a long-term project about a decade ago to digitise its massive collection for online viewing. Despite significant progress, less than 5% of the library's original material collections have been digitised, indicating a substantial amount of work still to be done. Read More
Solution	The library collaborated with Nintex Partner Antares to design a comprehensive digitisation workflow system based on Nintex Workflow Cloud. This solution was chosen after evaluating and rating a range of options on criteria such as market share, ease of development and integration, and resource availability in Australia. The new system integrated the workflow stages, catalogue systems, and streamlined the digitisation process. It served as a one-stop-shop for all digitisation related information needs, fully aligning with the library's IT security policies and including auditing and reporting capabilities. The solution provided holistic workflow support, reducing operating costs and improving team productivity and employee efficiency. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Middleware, SDKs & Libraries

Infrastructure as a Service (IaaS) - Public Cloud

Applicable Industries

Life Sciences

Applicable Functions

Product Research & Development

Use Cases

Inventory Management

Services

Cloud Planning, Design & Implementation Services

System Integration

Challenge

The State Library of New South Wales, Australia's largest library, embarked on a long-term project to digitise its vast collection of over five million heritage items. The goal was to preserve these historic items while making them accessible to the public. However, the library faced a significant challenge in managing the digitisation process. Initially, they used a workflow solution called TeamTrack to log and track items through the process. However, this solution reached its end-of-life in 2017, necessitating a quick replacement. The library needed a comprehensive, location and device independent workflow platform that could integrate the entire digitisation process, meet the functional requirements of every team, align with the library's IT security policies, and include auditing and reporting capabilities.

About Customer

The State Library of New South Wales, established in 1826, is the largest library in Australia. It houses a collection of more than five million heritage items, many of which are multi-page or consist of multiple parts. The library's primary goal is to preserve these historic items while making them accessible to the public. To this end, it initiated a long-term project about a decade ago to digitise its massive collection for online viewing. Despite significant progress, less than 5% of the library's original material collections have been digitised, indicating a substantial amount of work still to be done.

Solution

The library collaborated with Nintex Partner Antares to design a comprehensive digitisation workflow system based on Nintex Workflow Cloud. This solution was chosen after evaluating and rating a range of options on criteria such as market share, ease of development and integration, and resource availability in Australia. The new system integrated the workflow stages, catalogue systems, and streamlined the digitisation process. It served as a one-stop-shop for all digitisation related information needs, fully aligning with the library's IT security policies and including auditing and reporting capabilities. The solution provided holistic workflow support, reducing operating costs and improving team productivity and employee efficiency.

Impact #1	The implementation of the Nintex Workflow Cloud system significantly improved the library's digitisation project workflow. It provided a holistic solution that integrated the entire digitisation process, meeting the functional requirements of every team. The system was location and device independent, serving as a one-stop-shop for all digitisation related information needs. It fully aligned with the library's IT security policies and included auditing and reporting capabilities. This streamlined approach reduced operating costs and improved team productivity and employee efficiency, enabling the library to make significant progress in its digitisation efforts.

Impact #1

The implementation of the Nintex Workflow Cloud system significantly improved the library's digitisation project workflow. It provided a holistic solution that integrated the entire digitisation process, meeting the functional requirements of every team. The system was location and device independent, serving as a one-stop-shop for all digitisation related information needs. It fully aligned with the library's IT security policies and included auditing and reporting capabilities. This streamlined approach reduced operating costs and improved team productivity and employee efficiency, enabling the library to make significant progress in its digitisation efforts.

Benefit #1	70% improvement in efficiency
Benefit #2	Cost savings equivalent to the salaries of 3 full-time staff members
Benefit #3	Creation of over 12 million digital files from various materials

Benefit #1

70% improvement in efficiency

Benefit #2

Cost savings equivalent to the salaries of 3 full-time staff members

Benefit #3

Creation of over 12 million digital files from various materials

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Overview

Streamlining Digitisation Workflow: A Case Study of the State Library of New South Wales

Operational Impact

Quantitative Benefit