Nintex Case Studies GBM Minerals Engineering Consultants Limited: Streamlining Document Management with IoT

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	GBM Minerals Engineering Consultants Limited: Streamlining Document Management with IoT Nintex

GBM Minerals Engineering Consultants Limited: Streamlining Document Management with IoT

Nintex

Technology Category	Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries	Cement Construction & Infrastructure
Applicable Functions	Human Resources
Use Cases	Construction Management Inventory Management
Services	System Integration
Challenge	GBM Minerals Engineering Consultants Limited, a UK-based firm that designs and manages the construction of minerals extraction plants, was facing challenges with its legacy system used for managing complex project documentation processes. The system lacked functionality, was slow to use, and difficult to scale. This was a significant issue as the nature of GBM's business required strict attention to document management for proper project execution. Inefficient processes could lead to incorrect specifications, resulting in wrong materials and equipment being shipped to site, construction delays, and budget blowouts. Therefore, GBM needed to keep careful track of its documentation and closely manage transmittals—specific sets of version-controlled documents—sent to clients. Read More
About Customer	GBM Minerals Engineering Consultants Limited is a UK-based engineering firm that specializes in designing and managing the construction of minerals extraction plants. The nature of their business requires meticulous attention to document management to ensure proper project execution. The company was using a legacy system to manage its complex project documentation processes, but the system was slow, lacked functionality, and was hard to scale. This was a significant issue as any inefficiencies could lead to incorrect specifications, resulting in wrong materials and equipment being shipped to site, construction delays, and budget blowouts. Read More
Solution	To address these challenges, GBM worked with its longtime partner, PointBeyond, to implement Nintex Workflow 2010. This solution was chosen over an off-the-shelf engineering transmittal management system and a custom-developed system due to its flexibility and cost-effectiveness. Nintex Workflow 2010, integrated into GBM's existing Microsoft SharePoint Server 2010 system, allowed GBM to modify its document management processes through configuration rather than coding, making it easier to accommodate changes in business practices. The solution streamlined and automated document numbering, metadata assignment, approval, and transmittal processes. The LazyApproval feature was particularly appreciated, allowing managers to approve or decline requests via email without needing to log into the system. Once a document was completed, it entered an automated, staged approval process, and upon approval, Nintex Workflow published the files to the firm’s extranet and emailed a link to the client. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Cloud Computing

Applicable Industries

Cement

Construction & Infrastructure

Applicable Functions

Human Resources

Use Cases

Construction Management

Inventory Management

Services

System Integration

Challenge

GBM Minerals Engineering Consultants Limited, a UK-based firm that designs and manages the construction of minerals extraction plants, was facing challenges with its legacy system used for managing complex project documentation processes. The system lacked functionality, was slow to use, and difficult to scale. This was a significant issue as the nature of GBM's business required strict attention to document management for proper project execution. Inefficient processes could lead to incorrect specifications, resulting in wrong materials and equipment being shipped to site, construction delays, and budget blowouts. Therefore, GBM needed to keep careful track of its documentation and closely manage transmittals—specific sets of version-controlled documents—sent to clients.

About Customer

GBM Minerals Engineering Consultants Limited is a UK-based engineering firm that specializes in designing and managing the construction of minerals extraction plants. The nature of their business requires meticulous attention to document management to ensure proper project execution. The company was using a legacy system to manage its complex project documentation processes, but the system was slow, lacked functionality, and was hard to scale. This was a significant issue as any inefficiencies could lead to incorrect specifications, resulting in wrong materials and equipment being shipped to site, construction delays, and budget blowouts.

Solution

To address these challenges, GBM worked with its longtime partner, PointBeyond, to implement Nintex Workflow 2010. This solution was chosen over an off-the-shelf engineering transmittal management system and a custom-developed system due to its flexibility and cost-effectiveness. Nintex Workflow 2010, integrated into GBM's existing Microsoft SharePoint Server 2010 system, allowed GBM to modify its document management processes through configuration rather than coding, making it easier to accommodate changes in business practices. The solution streamlined and automated document numbering, metadata assignment, approval, and transmittal processes. The LazyApproval feature was particularly appreciated, allowing managers to approve or decline requests via email without needing to log into the system. Once a document was completed, it entered an automated, staged approval process, and upon approval, Nintex Workflow published the files to the firm’s extranet and emailed a link to the client.

Impact #1	The implementation of Nintex Workflow 2010 has brought significant operational benefits to GBM. The risk of transmitting incorrect or obsolete documents to clients has been minimized, enhancing the firm's reputation and client satisfaction. The firm has received positive feedback from clients who appreciate the ease of accessing their information securely and immediately via the extranet. The solution has also increased engineering productivity and quality, and provided the flexibility to easily modify the workflow to match evolving processes. This has empowered GBM to quickly make the necessary business process changes without the need for custom code, significantly reducing costs. The firm now plans to automate additional processes in human resources and finance, further leveraging the benefits of the solution.

Impact #1

The implementation of Nintex Workflow 2010 has brought significant operational benefits to GBM. The risk of transmitting incorrect or obsolete documents to clients has been minimized, enhancing the firm's reputation and client satisfaction. The firm has received positive feedback from clients who appreciate the ease of accessing their information securely and immediately via the extranet. The solution has also increased engineering productivity and quality, and provided the flexibility to easily modify the workflow to match evolving processes. This has empowered GBM to quickly make the necessary business process changes without the need for custom code, significantly reducing costs. The firm now plans to automate additional processes in human resources and finance, further leveraging the benefits of the solution.

Benefit #1	Reduced risk of transmitting incorrect information
Benefit #2	Enhanced customer satisfaction
Benefit #3	Increased employee efficiency

Benefit #1

Reduced risk of transmitting incorrect information

Benefit #2

Enhanced customer satisfaction

Benefit #3

Increased employee efficiency

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Overview

GBM Minerals Engineering Consultants Limited: Streamlining Document Management with IoT

Operational Impact

Quantitative Benefit