Nintex Case Studies Electric Cooperative Streamlines Version Control with Process Automation

Edit This Case Study Record

	Electric Cooperative Streamlines Version Control with Process Automation Nintex

Electric Cooperative Streamlines Version Control with Process Automation

Nintex

Technology Category	Application Infrastructure & Middleware - Middleware, SDKs & Libraries Platform as a Service (PaaS) - Application Development Platforms
Applicable Industries	Electrical Grids Utilities
Applicable Functions	Procurement
Use Cases	Time Sensitive Networking
Services	System Integration
Challenge	Arizona Electric Power Cooperative was facing significant challenges in managing the engineering drawings that support its generation assets and Southwest Transmission Cooperative’s system. The process of making changes to these drawings was extensive and manual, often taking months to be incorporated into the system. This delay resulted in version control issues, as engineers could not be certain if a drawing on the cooperative’s SharePoint was the most up-to-date version. The cooperative maintains tens of thousands of drawings, and changes to a drawing meant a slow and manual change order process. The cooperative’s engineering records library contains about 50,000 records, including versioned, finalized documents, reference material, and unincorporated documents. The existing system was not effectively managing the versioning of these unincorporated documents. Read More
About Customer	Arizona Electric Power Cooperative Inc. is a major provider of electric power, serving more than 147,000 meters and 350,000 coop-members in Arizona, California, and New Mexico through six Class A member distribution cooperatives. It is one of 68 electric generation and transmission cooperatives in the nation and owns and operates the Apache Generating Station. The cooperative manages all the engineering drawings that support its generation assets and Southwest Transmission Cooperative’s system. It maintains tens of thousands of drawings and its engineering records library contains about 50,000 records. Read More
Solution	The cooperative integrated the Nintex Platform into their processes to solve their version control challenges. This platform allowed the cooperative to immediately make marked-up drawings available to engineers, eliminating the months-long wait for final drawing changes. The Nintex Platform’s Advanced Workflow capability moved the development of workflows from an IT activity to a business activity. Using Nintex, the cooperative developed a process where engineers mark-up drawings with their changes and send them electronically. Workflows automatically kick off that alert administrators and the designers who’ll be making the updates. The marked-up drawings are posted in the online records library so engineers can learn about them immediately. The records administrator now spends significantly less time indexing these records. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Middleware, SDKs & Libraries

Platform as a Service (PaaS) - Application Development Platforms

Applicable Industries

Electrical Grids

Utilities

Applicable Functions

Procurement

Use Cases

Time Sensitive Networking

Services

System Integration

Challenge

Arizona Electric Power Cooperative was facing significant challenges in managing the engineering drawings that support its generation assets and Southwest Transmission Cooperative’s system. The process of making changes to these drawings was extensive and manual, often taking months to be incorporated into the system. This delay resulted in version control issues, as engineers could not be certain if a drawing on the cooperative’s SharePoint was the most up-to-date version. The cooperative maintains tens of thousands of drawings, and changes to a drawing meant a slow and manual change order process. The cooperative’s engineering records library contains about 50,000 records, including versioned, finalized documents, reference material, and unincorporated documents. The existing system was not effectively managing the versioning of these unincorporated documents.

About Customer

Arizona Electric Power Cooperative Inc. is a major provider of electric power, serving more than 147,000 meters and 350,000 coop-members in Arizona, California, and New Mexico through six Class A member distribution cooperatives. It is one of 68 electric generation and transmission cooperatives in the nation and owns and operates the Apache Generating Station. The cooperative manages all the engineering drawings that support its generation assets and Southwest Transmission Cooperative’s system. It maintains tens of thousands of drawings and its engineering records library contains about 50,000 records.

Solution

The cooperative integrated the Nintex Platform into their processes to solve their version control challenges. This platform allowed the cooperative to immediately make marked-up drawings available to engineers, eliminating the months-long wait for final drawing changes. The Nintex Platform’s Advanced Workflow capability moved the development of workflows from an IT activity to a business activity. Using Nintex, the cooperative developed a process where engineers mark-up drawings with their changes and send them electronically. Workflows automatically kick off that alert administrators and the designers who’ll be making the updates. The marked-up drawings are posted in the online records library so engineers can learn about them immediately. The records administrator now spends significantly less time indexing these records.

Impact #1	The integration of the Nintex Platform into the cooperative's processes has significantly streamlined their version control process. Engineers can now access marked-up drawings immediately, eliminating the uncertainty of whether a drawing is the most up-to-date version. The automated workflows alert administrators and designers of changes, ensuring that updates are made promptly. The platform's Advanced Workflow capability has shifted the development of workflows from an IT activity to a business activity, allowing for more efficient management. The cooperative has also been able to create additional workflows for several other processes, further enhancing their operational efficiency.

Impact #1

The integration of the Nintex Platform into the cooperative's processes has significantly streamlined their version control process. Engineers can now access marked-up drawings immediately, eliminating the uncertainty of whether a drawing is the most up-to-date version. The automated workflows alert administrators and designers of changes, ensuring that updates are made promptly. The platform's Advanced Workflow capability has shifted the development of workflows from an IT activity to a business activity, allowing for more efficient management. The cooperative has also been able to create additional workflows for several other processes, further enhancing their operational efficiency.

Benefit #1	95% time savings a year in indexing records into the records center
Benefit #2	Drawing changes are available within a week instead of months
Benefit #3	The records administrator now spends just over 28 hours a year indexing these records instead of 563 hours a year

Benefit #1

95% time savings a year in indexing records into the records center

Benefit #2

Drawing changes are available within a week instead of months

Benefit #3

The records administrator now spends just over 28 hours a year indexing these records instead of 563 hours a year

Download PDF Version

Overview

Electric Cooperative Streamlines Version Control with Process Automation

Operational Impact

Quantitative Benefit