Nintex Case Studies Digitizing Teacher Recruitment: A Case Study on Participate's Use of Nintex DocGen

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	Digitizing Teacher Recruitment: A Case Study on Participate's Use of Nintex DocGen Nintex

Digitizing Teacher Recruitment: A Case Study on Participate's Use of Nintex DocGen

Nintex

Technology Category	Infrastructure as a Service (IaaS) - Virtual Private Cloud Wearables - Virtual Reality Glasses, Headsets & Controllers
Applicable Industries	Cities & Municipalities Education
Applicable Functions	Product Research & Development
Use Cases	Time Sensitive Networking
Services	System Integration
Challenge	Participate, the largest teacher exchange sponsor in the U.S., faced significant challenges in managing the extensive paperwork required for recruiting and relocating international teachers. The process involved manually pulling, cutting, and pasting data into multiple documents, including virtual resumes, visa applications, and benefit enrollment forms. This labor-intensive process was not only time-consuming but also prone to errors. Furthermore, the requirement for physical signatures meant that documents had to be mailed overseas and then mailed back, causing further delays. The entire process could take months, creating headaches and endless delays for the organization. Over time, Participate outgrew its homegrown system’s capabilities and needed a more efficient solution. Read More
About Customer	Participate, formerly known as VIF International Education, is the largest teacher exchange sponsor in the United States. The organization recruits high-quality educators from around the world, creating global education programs for schools and districts. Participate is committed to overcoming language and distance barriers to bring international teachers to the U.S. However, the organization faced significant challenges in managing the extensive paperwork required for this process. The need for a more efficient solution led Participate to implement Salesforce and Nintex DocGen in 2012. Read More
Solution	In 2012, Participate implemented Salesforce and hired an experienced Salesforce administrator who chose Nintex DocGen to digitize and streamline the manual processes required for international teacher relocations. Nintex DocGen’s document generation service was used to merge required information from Salesforce custom objects into a resume template. This allowed Participate to generate documents with the click of a button, significantly reducing the time and effort required. Using a feature called Content Delivery, Participate was able to send multiple resumes and associated teacher videos to school district leaders, who could then easily review profiles and research candidates. This solution not only streamlined the recruitment process but also provided school district leaders with 24/7 access to virtual resumes. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Virtual Private Cloud

Wearables - Virtual Reality Glasses, Headsets & Controllers

Applicable Industries

Cities & Municipalities

Education

Applicable Functions

Product Research & Development

Use Cases

Time Sensitive Networking

Services

System Integration

Challenge

Participate, the largest teacher exchange sponsor in the U.S., faced significant challenges in managing the extensive paperwork required for recruiting and relocating international teachers. The process involved manually pulling, cutting, and pasting data into multiple documents, including virtual resumes, visa applications, and benefit enrollment forms. This labor-intensive process was not only time-consuming but also prone to errors. Furthermore, the requirement for physical signatures meant that documents had to be mailed overseas and then mailed back, causing further delays. The entire process could take months, creating headaches and endless delays for the organization. Over time, Participate outgrew its homegrown system’s capabilities and needed a more efficient solution.

About Customer

Participate, formerly known as VIF International Education, is the largest teacher exchange sponsor in the United States. The organization recruits high-quality educators from around the world, creating global education programs for schools and districts. Participate is committed to overcoming language and distance barriers to bring international teachers to the U.S. However, the organization faced significant challenges in managing the extensive paperwork required for this process. The need for a more efficient solution led Participate to implement Salesforce and Nintex DocGen in 2012.

Solution

In 2012, Participate implemented Salesforce and hired an experienced Salesforce administrator who chose Nintex DocGen to digitize and streamline the manual processes required for international teacher relocations. Nintex DocGen’s document generation service was used to merge required information from Salesforce custom objects into a resume template. This allowed Participate to generate documents with the click of a button, significantly reducing the time and effort required. Using a feature called Content Delivery, Participate was able to send multiple resumes and associated teacher videos to school district leaders, who could then easily review profiles and research candidates. This solution not only streamlined the recruitment process but also provided school district leaders with 24/7 access to virtual resumes.

Impact #1	The implementation of Nintex DocGen significantly improved Participate's operational efficiency. The digitization and streamlining of manual processes eliminated the need for physical mailing of documents, saving both time and money. The reduced turnaround time for document signatures allowed Participate to expedite the recruitment and relocation process. Furthermore, the ability to provide school district leaders with 24/7 access to virtual resumes enhanced the organization's service to its stakeholders. The solution also reduced the risk of errors associated with manual data handling, improving the accuracy and reliability of the recruitment process.

Impact #1

The implementation of Nintex DocGen significantly improved Participate's operational efficiency. The digitization and streamlining of manual processes eliminated the need for physical mailing of documents, saving both time and money. The reduced turnaround time for document signatures allowed Participate to expedite the recruitment and relocation process. Furthermore, the ability to provide school district leaders with 24/7 access to virtual resumes enhanced the organization's service to its stakeholders. The solution also reduced the risk of errors associated with manual data handling, improving the accuracy and reliability of the recruitment process.

Benefit #1	Reduced turnaround time for document signatures from four weeks to one
Benefit #2	Saved thousands of dollars by electronically sending documents instead of mailing them
Benefit #3	Provided school district leaders with 24/7 access to virtual resumes

Benefit #1

Reduced turnaround time for document signatures from four weeks to one

Benefit #2

Saved thousands of dollars by electronically sending documents instead of mailing them

Benefit #3

Provided school district leaders with 24/7 access to virtual resumes

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Overview

Digitizing Teacher Recruitment: A Case Study on Participate's Use of Nintex DocGen

Operational Impact

Quantitative Benefit