Nintex Case Studies Digital Transformation in Education: Fulton County Schools' Journey with Nintex

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	Digital Transformation in Education: Fulton County Schools' Journey with Nintex Nintex

Digital Transformation in Education: Fulton County Schools' Journey with Nintex

Nintex

Technology Category	Application Infrastructure & Middleware - Event-Driven Application Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries	Education Paper & Pulp
Use Cases	Leasing Finance Automation Material Handling Automation
Services	System Integration
Challenge	Fulton County School System, one of the oldest and largest school districts in Georgia, was facing a significant challenge in streamlining its operations. With over 14,000 full-and part-time employees and approximately 96,700 students across 105 schools, the school system was struggling with inefficient processes, particularly in the application process for its STEAM program. The application process was paper-based, which was not only time-consuming but also prone to errors and miscommunications. Parents had to fill out a two-page paper form and return it to the program coordinator, who then had to manually review all applications and individually contact parents regarding their child's acceptance status. This process was particularly burdensome for the program coordinator, who also held a full-time position as the school's assistant principal. Each year, more than 200 applications were submitted, and the review, approval, and parent correspondence were all managed manually. Read More
About Customer	Fulton County Schools is one of the oldest and largest school districts in the state of Georgia, United States. Founded in 1871, it serves approximately 96,700 students across 105 schools and employs more than 14,000 full-and part-time staff. The school system offers a variety of programs, including the STEAM program, which groups Science, Technology, Engineering, Arts, and Mathematics curriculum together. Parents must apply for their children to be part of this program, which has only one teacher per grade level. The school system was seeking a way to streamline its operations and make its processes more efficient, particularly the application process for its STEAM program. Read More
Solution	To address these challenges, Fulton County Schools turned to Nintex, a process automation solution. Using Nintex Workflows and Nintex Forms, the school system was able to digitize the entire STEAM program application process. The paper form application was transformed into an anonymous online form that parents could complete. Once the form was submitted, a workflow was initiated, notifying the program coordinator and adding the application to a SharePoint list where every step in the process was tracked. The program coordinator could then approve or decline the application from the list and automatically notify parents of their child's acceptance status. This solution not only eliminated the need for paper forms but also provided better visibility and tracking into the application status. Furthermore, the solution was scalable and could be easily tweaked and expanded to other schools with a STEAM program within the Fulton County School System. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Event-Driven Application

Functional Applications - Enterprise Resource Planning Systems (ERP)

Applicable Industries

Education

Paper & Pulp

Use Cases

Leasing Finance Automation

Material Handling Automation

Services

System Integration

Challenge

Fulton County School System, one of the oldest and largest school districts in Georgia, was facing a significant challenge in streamlining its operations. With over 14,000 full-and part-time employees and approximately 96,700 students across 105 schools, the school system was struggling with inefficient processes, particularly in the application process for its STEAM program. The application process was paper-based, which was not only time-consuming but also prone to errors and miscommunications. Parents had to fill out a two-page paper form and return it to the program coordinator, who then had to manually review all applications and individually contact parents regarding their child's acceptance status. This process was particularly burdensome for the program coordinator, who also held a full-time position as the school's assistant principal. Each year, more than 200 applications were submitted, and the review, approval, and parent correspondence were all managed manually.

About Customer

Fulton County Schools is one of the oldest and largest school districts in the state of Georgia, United States. Founded in 1871, it serves approximately 96,700 students across 105 schools and employs more than 14,000 full-and part-time staff. The school system offers a variety of programs, including the STEAM program, which groups Science, Technology, Engineering, Arts, and Mathematics curriculum together. Parents must apply for their children to be part of this program, which has only one teacher per grade level. The school system was seeking a way to streamline its operations and make its processes more efficient, particularly the application process for its STEAM program.

Solution

To address these challenges, Fulton County Schools turned to Nintex, a process automation solution. Using Nintex Workflows and Nintex Forms, the school system was able to digitize the entire STEAM program application process. The paper form application was transformed into an anonymous online form that parents could complete. Once the form was submitted, a workflow was initiated, notifying the program coordinator and adding the application to a SharePoint list where every step in the process was tracked. The program coordinator could then approve or decline the application from the list and automatically notify parents of their child's acceptance status. This solution not only eliminated the need for paper forms but also provided better visibility and tracking into the application status. Furthermore, the solution was scalable and could be easily tweaked and expanded to other schools with a STEAM program within the Fulton County School System.

Impact #1	The implementation of Nintex Workflows and Nintex Forms brought about a significant transformation in Fulton County Schools' operations. The digitization of the STEAM program application process not only eliminated the need for paper forms but also streamlined the review and communication process. The program coordinator now has complete and easy visibility into the status of each application, which has significantly reduced the manual workload. The solution has also enhanced the school system's ability to manage and track the application process, leading to improved efficiency and productivity. Furthermore, the solution's scalability means it can be easily adapted and expanded to other schools within the Fulton County School System, potentially bringing about further operational improvements.

Impact #1

The implementation of Nintex Workflows and Nintex Forms brought about a significant transformation in Fulton County Schools' operations. The digitization of the STEAM program application process not only eliminated the need for paper forms but also streamlined the review and communication process. The program coordinator now has complete and easy visibility into the status of each application, which has significantly reduced the manual workload. The solution has also enhanced the school system's ability to manage and track the application process, leading to improved efficiency and productivity. Furthermore, the solution's scalability means it can be easily adapted and expanded to other schools within the Fulton County School System, potentially bringing about further operational improvements.

Benefit #1	Eliminated the need for paper forms in the STEAM program application process
Benefit #2	Provided better visibility and tracking into application status
Benefit #3	Digitally processed over 200 applications in the first year of use

Benefit #1

Eliminated the need for paper forms in the STEAM program application process

Benefit #2

Provided better visibility and tracking into application status

Benefit #3

Digitally processed over 200 applications in the first year of use

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Overview

Digital Transformation in Education: Fulton County Schools' Journey with Nintex

Operational Impact

Quantitative Benefit