Nintex Case Studies Community Colleges NZ Streamlines Processes with Nintex Promapp

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	Community Colleges NZ Streamlines Processes with Nintex Promapp Nintex

Community Colleges NZ Streamlines Processes with Nintex Promapp

Nintex

Applicable Industries	Education
Applicable Functions	Quality Assurance
Use Cases	Personnel Tracking & Monitoring Time Sensitive Networking
Services	System Integration Training
Challenge	Community Colleges NZ, a charitable training establishment in New Zealand, was facing challenges with their paper-based quality management system (QMS). The system was time-consuming and often led to inconsistencies across different sites. The organization was also subject to inspections by the New Zealand Qualifications Authority (NZQA) that measured their educational performance and their ability to assess and improve themselves. After an inspection in 2012 rated them as ‘confident’ and a category 2 provider, the organization realized the need for a better way of recording improvement processes. Read More
About Customer	Community Colleges NZ is a charitable training establishment committed to delivering quality education, skills, and knowledge to New Zealand’s youth. As an education provider, they are subject to inspections by the New Zealand Qualifications Authority (NZQA) that measure their educational performance and their ability to assess and improve themselves. The organization was seeking a more efficient and consistent way to manage their processes and systems, and to improve their ranking as a tertiary education provider. Read More
Solution	Community Colleges NZ adopted Nintex Promapp, a cloud-based Business Process Management (BPM) software, to replace their paper-based QMS. The software's risk add-on was a perfect fit for the organization as it prompted staff without requiring a lot of effort. The improvement add-on provided a platform to capture information for investigation. The transition to Nintex Promapp was straightforward as the QMS used the same structure and language. The software provided staff with easy access to the latest forms, policies, and processes, and gave everyone a big picture view of the company's direction. Read More Log in to view content
Contents

Applicable Industries

Education

Applicable Functions

Quality Assurance

Use Cases

Personnel Tracking & Monitoring

Time Sensitive Networking

Services

System Integration

Training

Challenge

Community Colleges NZ, a charitable training establishment in New Zealand, was facing challenges with their paper-based quality management system (QMS). The system was time-consuming and often led to inconsistencies across different sites. The organization was also subject to inspections by the New Zealand Qualifications Authority (NZQA) that measured their educational performance and their ability to assess and improve themselves. After an inspection in 2012 rated them as ‘confident’ and a category 2 provider, the organization realized the need for a better way of recording improvement processes.

About Customer

Community Colleges NZ is a charitable training establishment committed to delivering quality education, skills, and knowledge to New Zealand’s youth. As an education provider, they are subject to inspections by the New Zealand Qualifications Authority (NZQA) that measure their educational performance and their ability to assess and improve themselves. The organization was seeking a more efficient and consistent way to manage their processes and systems, and to improve their ranking as a tertiary education provider.

Solution

Community Colleges NZ adopted Nintex Promapp, a cloud-based Business Process Management (BPM) software, to replace their paper-based QMS. The software's risk add-on was a perfect fit for the organization as it prompted staff without requiring a lot of effort. The improvement add-on provided a platform to capture information for investigation. The transition to Nintex Promapp was straightforward as the QMS used the same structure and language. The software provided staff with easy access to the latest forms, policies, and processes, and gave everyone a big picture view of the company's direction.

Impact #1	The implementation of Nintex Promapp has brought significant operational benefits to Community Colleges NZ. The organization has seen increased staff engagement due to the confidence and security of a consistent, well-defined process. There is now more consistency across the organization, with staff who were previously not adhering to correct procedures being brought up to speed. The software has also made it easier for different departments and locations to understand how their work impacts others. For instance, the education and youth support departments, which have some overlap, can now see how their interactions work together, leading to more efficient systems.

Impact #1

The implementation of Nintex Promapp has brought significant operational benefits to Community Colleges NZ. The organization has seen increased staff engagement due to the confidence and security of a consistent, well-defined process. There is now more consistency across the organization, with staff who were previously not adhering to correct procedures being brought up to speed. The software has also made it easier for different departments and locations to understand how their work impacts others. For instance, the education and youth support departments, which have some overlap, can now see how their interactions work together, leading to more efficient systems.

Benefit #1	Achieved the highest NZQA ranking as category 1 and ‘highly confident’
Benefit #2	Eliminated the use of paper-based QMS
Benefit #3	Reduced time spent reviewing and recording processes and systems

Benefit #1

Achieved the highest NZQA ranking as category 1 and ‘highly confident’

Benefit #2

Eliminated the use of paper-based QMS

Benefit #3

Reduced time spent reviewing and recording processes and systems

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Overview

Community Colleges NZ Streamlines Processes with Nintex Promapp

Operational Impact

Quantitative Benefit