Nintex Case Studies Community Colleges NZ Streamlines Processes with Nintex Promapp
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Community Colleges NZ Streamlines Processes with Nintex Promapp

Nintex
Education
Quality Assurance
Personnel Tracking & Monitoring
Time Sensitive Networking
System Integration
Training
Community Colleges NZ, a charitable training establishment in New Zealand, was facing challenges with their paper-based quality management system (QMS). The system was time-consuming and often led to inconsistencies across different sites. The organization was also subject to inspections by the New Zealand Qualifications Authority (NZQA) that measured their educational performance and their ability to assess and improve themselves. After an inspection in 2012 rated them as ‘confident’ and a category 2 provider, the organization realized the need for a better way of recording improvement processes.
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Community Colleges NZ is a charitable training establishment committed to delivering quality education, skills, and knowledge to New Zealand’s youth. As an education provider, they are subject to inspections by the New Zealand Qualifications Authority (NZQA) that measure their educational performance and their ability to assess and improve themselves. The organization was seeking a more efficient and consistent way to manage their processes and systems, and to improve their ranking as a tertiary education provider.
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Community Colleges NZ adopted Nintex Promapp, a cloud-based Business Process Management (BPM) software, to replace their paper-based QMS. The software's risk add-on was a perfect fit for the organization as it prompted staff without requiring a lot of effort. The improvement add-on provided a platform to capture information for investigation. The transition to Nintex Promapp was straightforward as the QMS used the same structure and language. The software provided staff with easy access to the latest forms, policies, and processes, and gave everyone a big picture view of the company's direction.
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The implementation of Nintex Promapp has brought significant operational benefits to Community Colleges NZ. The organization has seen increased staff engagement due to the confidence and security of a consistent, well-defined process. There is now more consistency across the organization, with staff who were previously not adhering to correct procedures being brought up to speed. The software has also made it easier for different departments and locations to understand how their work impacts others. For instance, the education and youth support departments, which have some overlap, can now see how their interactions work together, leading to more efficient systems.
Achieved the highest NZQA ranking as category 1 and ‘highly confident’
Eliminated the use of paper-based QMS
Reduced time spent reviewing and recording processes and systems
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