AssetWorks
Case Studies
Wyoming School Facilities Commission The AiM of Government Transparency
Overview
Wyoming School Facilities Commission The AiM of Government TransparencyAssetWorks |
Functional Applications - Enterprise Resource Planning Systems (ERP) | |
Education | |
Facility Management | |
Building Automation & Control | |
Software Design & Engineering Services System Integration | |
Operational Impact
The SFC went live with AssetWorks in March 2008 and rolled out AiM to all 48 school districts. The school districts all had a variety of asset management systems tracking capital construction and major maintenance monies. While the school districts are not obligated to use AiM to manage their day-to-day routine/preventive maintenance, they are required to use AiM for state level reporting on capital construction and major maintenance projects. | |
Anyone who now visits the Wyoming School Facilities Commission website can log into the AiM IWMS database and view financial reports. Project contracts and associated project expenditures, major maintenance and associated expenditures, contract amounts and budgets reports all contain live, real-time data. | |
Before AiM, paper invoices were submitted by certified mail, a costly and time-consuming process. Now, invoices are submitted electronically with a copy of the actual payment application from the vendor attached as a related document. All payment request approvals are handled electronically using AiM security filters and roles which documents the status of any request, at any point in time in the process. | |
Quantitative Benefit
Increased control over capital project monies, state appropriations and business process documentation. | |
All historical financial data ($1.765 billion) from 2002 forward is accounted for in AiM by district, project, site, building and work code. | |