FlowForma Case Studies Vestergaard Increases Efficiency and Internal Compliance

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	Vestergaard Increases Efficiency and Internal Compliance FlowForma

Vestergaard Increases Efficiency and Internal Compliance

FlowForma

Technology Category	Platform as a Service (PaaS) - Connectivity Platforms
Applicable Industries	Healthcare & Hospitals
Applicable Functions	Business Operation Sales & Marketing
Services	Cloud Planning, Design & Implementation Services
Challenge	Vestergaard, a global health company, was struggling with a complex contract lifecycle that spanned across multiple departments including finance, legal, compliance, and sales. The process was non-sequential and time-consuming, relying heavily on email communication. Documents were often duplicated and hard to locate, making it difficult to ensure all necessary actions were taken and all relevant parties were informed. This resulted in considerable delays and confusion in concluding contracts, and they were not always compliant with internal procedures. Read More
About Customer	Vestergaard is a global health company dedicated to improving the wellbeing of vulnerable people in developing countries. The company delivers solutions that save lives, with more than one billion people benefiting from its bed nets alone, which have contributed to the reduction in deaths from malaria. Vestergaard has 120 employees working across several geographies including Switzerland (where it is headquartered), Kenya, Vietnam, India, and the US. The company had a complex contract lifecycle that spanned across multiple departments including finance, legal, compliance, and sales. Read More
Solution	Vestergaard implemented FlowForma Process Automation to manage their contract requests. The solution was integrated with Microsoft SharePoint, which the company had previously invested in. The automated 'flow' manages contract requests for some of their third-parties (e.g. Distributors and Agents). Four different groups work on the contract lifecycle – finance, legal, compliance, and sales – each responsible for one or several of the 10-step workflow captured in FlowForma Process Automation. The flow spans the entire contract term, from establishing the initial agreement to when a decision is made to either renew or terminate the contract. The FlowForma Process Automation, cloud-based software is accessed by Vestergaard employees all across the globe, including Sales people and their Managing Director when traveling, through their Company SharePoint-based intranet. Read More Log in to view content
Contents

Technology Category

Platform as a Service (PaaS) - Connectivity Platforms

Applicable Industries

Healthcare & Hospitals

Applicable Functions

Business Operation

Sales & Marketing

Services

Cloud Planning, Design & Implementation Services

Challenge

Vestergaard, a global health company, was struggling with a complex contract lifecycle that spanned across multiple departments including finance, legal, compliance, and sales. The process was non-sequential and time-consuming, relying heavily on email communication. Documents were often duplicated and hard to locate, making it difficult to ensure all necessary actions were taken and all relevant parties were informed. This resulted in considerable delays and confusion in concluding contracts, and they were not always compliant with internal procedures.

About Customer

Vestergaard is a global health company dedicated to improving the wellbeing of vulnerable people in developing countries. The company delivers solutions that save lives, with more than one billion people benefiting from its bed nets alone, which have contributed to the reduction in deaths from malaria. Vestergaard has 120 employees working across several geographies including Switzerland (where it is headquartered), Kenya, Vietnam, India, and the US. The company had a complex contract lifecycle that spanned across multiple departments including finance, legal, compliance, and sales.

Solution

Vestergaard implemented FlowForma Process Automation to manage their contract requests. The solution was integrated with Microsoft SharePoint, which the company had previously invested in. The automated 'flow' manages contract requests for some of their third-parties (e.g. Distributors and Agents). Four different groups work on the contract lifecycle – finance, legal, compliance, and sales – each responsible for one or several of the 10-step workflow captured in FlowForma Process Automation. The flow spans the entire contract term, from establishing the initial agreement to when a decision is made to either renew or terminate the contract. The FlowForma Process Automation, cloud-based software is accessed by Vestergaard employees all across the globe, including Sales people and their Managing Director when traveling, through their Company SharePoint-based intranet.

Impact #1	FlowForma Process Automation has transformed a complex manual process into a seamless and transparent workflow process.
Impact #2	The solution is more efficient and satisfies the company’s need for a compliant and transparent trail of the third-party contracts and the due diligences done before fully executing them.
Impact #3	The ease with which users can quickly become skilled at creating flows was important to Sergio Ferraz, who drove the project single-handedly from the outset.

Impact #1

FlowForma Process Automation has transformed a complex manual process into a seamless and transparent workflow process.

Impact #2

The solution is more efficient and satisfies the company’s need for a compliant and transparent trail of the third-party contracts and the due diligences done before fully executing them.

Impact #3

The ease with which users can quickly become skilled at creating flows was important to Sergio Ferraz, who drove the project single-handedly from the outset.

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Overview

Vestergaard Increases Efficiency and Internal Compliance

Operational Impact