Case Studies Velosio Prescribes Successful Solution For Biostorage Technologies

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	Velosio Prescribes Successful Solution For Biostorage Technologies

Velosio Prescribes Successful Solution For Biostorage Technologies

Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries	Life Sciences Pharmaceuticals
Applicable Functions	Business Operation Quality Assurance
Use Cases	Predictive Maintenance Process Control & Optimization Remote Asset Management
Services	Software Design & Engineering Services System Integration
Challenge	BioStorage Technologies experienced rapid growth, making its largely manual invoicing system unmanageable. The company relied on an entry-level accounting package and numerous spreadsheets, which required significant manual effort to process data dumps from their sample-tracking software each month. This inefficiency was unsustainable given their growth rate, necessitating either a substantial increase in administrative staff or an investment in technology to streamline the billing process. Read More
About Customer	BioStorage Technologies is a global leader in short-term and long-term biomaterials storage, sample management, and cold chain logistics. The company serves a diverse clientele, including global pharmaceutical and biotechnology developers, clinical research facilities, laboratories, and academic institutions. With locations in Indianapolis, IN, and Frankfurt, Germany, BioStorage Technologies has experienced significant growth over the past six years. Their services are critical to the biopharma industry, ensuring the safe and efficient storage and management of valuable biological samples. Read More
Solution	Velosio implemented Microsoft Dynamics GP for BioStorage Technologies, designing an import routine to automate invoice creation. This integration allowed the company to streamline its billing process by importing data from their sample-tracking software into the Sales Order Processing module of Microsoft Dynamics GP. The system was customized to handle the company's complex pricing structure and varied customer requirements, such as generating separate invoices for different countries or consolidated invoices for multiple projects. The solution provided a transparent, secure, and easily maintainable database, ensuring accurate and timely invoicing. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Functional Applications - Enterprise Resource Planning Systems (ERP)

Applicable Industries

Life Sciences

Pharmaceuticals

Applicable Functions

Business Operation

Quality Assurance

Use Cases

Predictive Maintenance

Process Control & Optimization

Remote Asset Management

Services

Software Design & Engineering Services

System Integration

Challenge

BioStorage Technologies experienced rapid growth, making its largely manual invoicing system unmanageable. The company relied on an entry-level accounting package and numerous spreadsheets, which required significant manual effort to process data dumps from their sample-tracking software each month. This inefficiency was unsustainable given their growth rate, necessitating either a substantial increase in administrative staff or an investment in technology to streamline the billing process.

About Customer

BioStorage Technologies is a global leader in short-term and long-term biomaterials storage, sample management, and cold chain logistics. The company serves a diverse clientele, including global pharmaceutical and biotechnology developers, clinical research facilities, laboratories, and academic institutions. With locations in Indianapolis, IN, and Frankfurt, Germany, BioStorage Technologies has experienced significant growth over the past six years. Their services are critical to the biopharma industry, ensuring the safe and efficient storage and management of valuable biological samples.

Solution

Velosio implemented Microsoft Dynamics GP for BioStorage Technologies, designing an import routine to automate invoice creation. This integration allowed the company to streamline its billing process by importing data from their sample-tracking software into the Sales Order Processing module of Microsoft Dynamics GP. The system was customized to handle the company's complex pricing structure and varied customer requirements, such as generating separate invoices for different countries or consolidated invoices for multiple projects. The solution provided a transparent, secure, and easily maintainable database, ensuring accurate and timely invoicing.

Impact #1	The time required to prepare invoices was significantly reduced, with one person now able to complete the process in about a week, compared to the previous requirement of four to five people working all month.
Impact #2	The accounts receivable cycle was shortened, leading to improved cash flow and more efficient financial operations.
Impact #3	The system provided strong reporting capabilities, delivering real-time business intelligence that BioStorage Technologies relies on for its business and financial operations.

Impact #1

The time required to prepare invoices was significantly reduced, with one person now able to complete the process in about a week, compared to the previous requirement of four to five people working all month.

Impact #2

The accounts receivable cycle was shortened, leading to improved cash flow and more efficient financial operations.

Impact #3

The system provided strong reporting capabilities, delivering real-time business intelligence that BioStorage Technologies relies on for its business and financial operations.

Benefit #1	No additional administrative staff was needed despite 100% growth over the prior year.

Benefit #1

No additional administrative staff was needed despite 100% growth over the prior year.

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Overview

Velosio Prescribes Successful Solution For Biostorage Technologies

Operational Impact

Quantitative Benefit