Case Studies University of Missouri - Columbia: Determines Space Needs with ARCHIBUS

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	University of Missouri - Columbia: Determines Space Needs with ARCHIBUS

University of Missouri - Columbia: Determines Space Needs with ARCHIBUS

Technology Category	Functional Applications - Enterprise Resource Planning Systems (ERP) Functional Applications - Remote Monitoring & Control Systems
Applicable Industries	Education
Applicable Functions	Facility Management
Use Cases	Building Automation & Control Building Energy Management
Services	Software Design & Engineering Services System Integration
Challenge	The University of Missouri - Columbia faced significant challenges in managing its extensive real estate portfolio, which includes over 200 buildings on the main campus and an additional 900-plus buildings across the state. The university's floor plans and space inventory were stored in separate databases, leading to inconsistencies and inefficiencies. Changes made in one database were not automatically reflected in the other, compromising the integrity of the information. This disjointed system made it difficult to perform accurate space programming studies, which are crucial for an educational institution of this size and scope. Additionally, the university needed to provide accurate square footage information for Indirect Cost Recovery (ICR) and health services reimbursement for Medicare and Medicaid patients. The existing system was not equipped to handle these requirements efficiently, leading to potential financial losses and operational inefficiencies. Read More
About Customer	The University of Missouri - Columbia (MU) is a prominent educational institution located in a college town with a population of about 70,000. The university itself has a student population of approximately 24,000. The Campus Facilities Space Planning and Management office, led by Scott Shader, is responsible for managing space planning activities across over 200 buildings on the main MU campus and an additional 900-plus buildings across the state. This includes four hospital campuses and fifteen agricultural experiment stations, totaling an impressive 15 million gross square feet of real estate. The university uses ARCHIBUS to manage this extensive portfolio, integrating various institutional data such as personnel, financial, and student data to perform crucial space programming studies. Read More
Solution	To address these challenges, the University of Missouri - Columbia implemented ARCHIBUS as the central system for managing its extensive real estate portfolio. The first step was to combine the university's AutoCAD floor plans and space inventory into a single ARCHIBUS database. This integration allowed the university to see all applications and retrieve space information in one setting, significantly improving data accuracy and operational efficiency. Shader's office now maintains a Computer-Aided Facilities Management (CAFM) system, responsible for the upkeep of over 2,000 floor plans and 50,000 room records. The integrated system also facilitates the annual Space Inventory Survey, ensuring the accuracy of the data. Additionally, the ARCHIBUS system provides square footage information and floor plans for Indirect Cost Recovery (ICR) and health services reimbursement for Medicare and Medicaid patients. Shader's office uses a formula-driven projections model to calculate space needs for various departments, comparing these needs to the actual square footage currently in use. The system also supports the creation of reports that calculate the amount of square footage used for indigent care, ensuring accurate records are submitted to the government. Read More Log in to view content
Contents

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Functional Applications - Remote Monitoring & Control Systems

Applicable Industries

Education

Applicable Functions

Facility Management

Use Cases

Building Automation & Control

Building Energy Management

Services

Software Design & Engineering Services

System Integration

Challenge

The University of Missouri - Columbia faced significant challenges in managing its extensive real estate portfolio, which includes over 200 buildings on the main campus and an additional 900-plus buildings across the state. The university's floor plans and space inventory were stored in separate databases, leading to inconsistencies and inefficiencies. Changes made in one database were not automatically reflected in the other, compromising the integrity of the information. This disjointed system made it difficult to perform accurate space programming studies, which are crucial for an educational institution of this size and scope. Additionally, the university needed to provide accurate square footage information for Indirect Cost Recovery (ICR) and health services reimbursement for Medicare and Medicaid patients. The existing system was not equipped to handle these requirements efficiently, leading to potential financial losses and operational inefficiencies.

About Customer

The University of Missouri - Columbia (MU) is a prominent educational institution located in a college town with a population of about 70,000. The university itself has a student population of approximately 24,000. The Campus Facilities Space Planning and Management office, led by Scott Shader, is responsible for managing space planning activities across over 200 buildings on the main MU campus and an additional 900-plus buildings across the state. This includes four hospital campuses and fifteen agricultural experiment stations, totaling an impressive 15 million gross square feet of real estate. The university uses ARCHIBUS to manage this extensive portfolio, integrating various institutional data such as personnel, financial, and student data to perform crucial space programming studies.

Solution

To address these challenges, the University of Missouri - Columbia implemented ARCHIBUS as the central system for managing its extensive real estate portfolio. The first step was to combine the university's AutoCAD floor plans and space inventory into a single ARCHIBUS database. This integration allowed the university to see all applications and retrieve space information in one setting, significantly improving data accuracy and operational efficiency. Shader's office now maintains a Computer-Aided Facilities Management (CAFM) system, responsible for the upkeep of over 2,000 floor plans and 50,000 room records. The integrated system also facilitates the annual Space Inventory Survey, ensuring the accuracy of the data. Additionally, the ARCHIBUS system provides square footage information and floor plans for Indirect Cost Recovery (ICR) and health services reimbursement for Medicare and Medicaid patients. Shader's office uses a formula-driven projections model to calculate space needs for various departments, comparing these needs to the actual square footage currently in use. The system also supports the creation of reports that calculate the amount of square footage used for indigent care, ensuring accurate records are submitted to the government.

Impact #1	The integration of AutoCAD floor plans and space inventory into the ARCHIBUS database has freed up approximately ten hours per week of staff time that was previously spent making comparisons and running reports on paper.
Impact #2	Report turnaround time has significantly improved, allowing for quicker decision-making and more efficient operations.
Impact #3	The annual Space Inventory Survey ensures the accuracy of the data, making it easier to manage the university's extensive real estate portfolio.

Impact #1

The integration of AutoCAD floor plans and space inventory into the ARCHIBUS database has freed up approximately ten hours per week of staff time that was previously spent making comparisons and running reports on paper.

Impact #2

Report turnaround time has significantly improved, allowing for quicker decision-making and more efficient operations.

Impact #3

The annual Space Inventory Survey ensures the accuracy of the data, making it easier to manage the university's extensive real estate portfolio.

Benefit #1	Freed up approximately ten hours per week of staff time.
Benefit #2	Maintains over 2,000 floor plans and 50,000 room records in the ARCHIBUS database.
Benefit #3	Manages over 15 million gross square feet of real estate.

Benefit #1

Freed up approximately ten hours per week of staff time.

Benefit #2

Maintains over 2,000 floor plans and 50,000 room records in the ARCHIBUS database.

Benefit #3

Manages over 15 million gross square feet of real estate.

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Overview

University of Missouri - Columbia: Determines Space Needs with ARCHIBUS

Operational Impact

Quantitative Benefit