Case Studies The GTD Case Study

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	The GTD Case Study

The GTD Case Study

Technology Category	Analytics & Modeling - Predictive Analytics Application Infrastructure & Middleware - Data Exchange & Integration Application Infrastructure & Middleware - Data Visualization
Applicable Industries	Professional Service Software
Applicable Functions	Business Operation Quality Assurance
Services	Software Design & Engineering Services System Integration
Challenge	The client wanted to make sense of their 20+ years’ worth of accumulated GTD content, which accounted for more than 100,000 documents and media files translating to 9 Terabytes of data. They needed a solution that could transcribe, summarize, conduct sentiment analysis, enable semantic search, and organize their data. This would help them deliver relevant knowledge to both current GTD practitioners and others looking for specific solutions to challenges in their lives. The client explored all major cloud vendors from the Gartner Magic Quadrant, including Amazon, Google, and IBM. However, they found these solutions to be expensive, geared towards large enterprises, and requiring third-party IT vendors for custom solutions. The client felt there was a gap in the market for companies like them with limited users. Read More
About Customer	The client is a leading provider of a specialized task management system called Getting Things Done (GTD). Their time-management and personal productivity methodology enables a stress-free way to handle tasks while maintaining a healthy work-life balance. Created by productivity coach and author David Allen, GTD offers many courses for different target audiences, ranging from CEOs to parents working from home. Videos of GTD best practices and David Allen interviews are very popular with businesses and individuals worldwide. Read More
Solution	Repustate provided GTD with a customized semantic search solution capable of handling all the tasks they were looking for. The solution enabled intelligent search of more than 100,000 pieces of content by organizing the data according to topics, themes, and methodology. Its built-in semantic search capability made related content easily accessible. For example, when searching for 'executive,' the client could get all instances of 'president,' 'vice president,' and 'chief executive officer.' Repustate’s solution also allowed the client to search and organize content based on concepts, not just exact keywords. This was particularly useful because, within the GTD methodology, certain terms have specific meanings and relationships to other terms. For example, when the client searches for 'workflow,' they also need to find all instances of any of the five steps of their workflow: Capture, Clarify, Organize, Reflect, and Engage. Read More Log in to view content
Contents

Technology Category

Analytics & Modeling - Predictive Analytics

Application Infrastructure & Middleware - Data Exchange & Integration

Application Infrastructure & Middleware - Data Visualization

Applicable Industries

Professional Service

Software

Applicable Functions

Business Operation

Quality Assurance

Services

Software Design & Engineering Services

System Integration

Challenge

The client wanted to make sense of their 20+ years’ worth of accumulated GTD content, which accounted for more than 100,000 documents and media files translating to 9 Terabytes of data. They needed a solution that could transcribe, summarize, conduct sentiment analysis, enable semantic search, and organize their data. This would help them deliver relevant knowledge to both current GTD practitioners and others looking for specific solutions to challenges in their lives. The client explored all major cloud vendors from the Gartner Magic Quadrant, including Amazon, Google, and IBM. However, they found these solutions to be expensive, geared towards large enterprises, and requiring third-party IT vendors for custom solutions. The client felt there was a gap in the market for companies like them with limited users.

About Customer

The client is a leading provider of a specialized task management system called Getting Things Done (GTD). Their time-management and personal productivity methodology enables a stress-free way to handle tasks while maintaining a healthy work-life balance. Created by productivity coach and author David Allen, GTD offers many courses for different target audiences, ranging from CEOs to parents working from home. Videos of GTD best practices and David Allen interviews are very popular with businesses and individuals worldwide.

Solution

Repustate provided GTD with a customized semantic search solution capable of handling all the tasks they were looking for. The solution enabled intelligent search of more than 100,000 pieces of content by organizing the data according to topics, themes, and methodology. Its built-in semantic search capability made related content easily accessible. For example, when searching for 'executive,' the client could get all instances of 'president,' 'vice president,' and 'chief executive officer.' Repustate’s solution also allowed the client to search and organize content based on concepts, not just exact keywords. This was particularly useful because, within the GTD methodology, certain terms have specific meanings and relationships to other terms. For example, when the client searches for 'workflow,' they also need to find all instances of any of the five steps of their workflow: Capture, Clarify, Organize, Reflect, and Engage.

Impact #1	Repustate’s Semantic Search solution helped the client manage and streamline their data efficiently.
Impact #2	The new solution enabled the client to deliver relevant information to GTD practitioners more easily.
Impact #3	The solution improved the client's business workflow.

Impact #1

Repustate’s Semantic Search solution helped the client manage and streamline their data efficiently.

Impact #2

The new solution enabled the client to deliver relevant information to GTD practitioners more easily.

Impact #3

The solution improved the client's business workflow.

Benefit #1	Processed 9 Terabytes of data.
Benefit #2	Handled more than 100,000 documents and media files.

Benefit #1

Processed 9 Terabytes of data.

Benefit #2

Handled more than 100,000 documents and media files.

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Overview

The GTD Case Study

Operational Impact

Quantitative Benefit