DocuWare Case Studies The Biggest Loser Resorts Electronic Workflow Success Story

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	The Biggest Loser Resorts Electronic Workflow Success Story DocuWare

The Biggest Loser Resorts Electronic Workflow Success Story

DocuWare

Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration
Applicable Industries	Healthcare & Hospitals
Applicable Functions	Human Resources
Services	System Integration
Challenge	The Biggest Loser Resorts, a well-known fitness and wellness resort, wanted to streamline its accounting processes across its three locations in Utah, California, and New York. The resort was looking to reduce document processing time, streamline invoice approval for internal and remote employees, and strengthen document retention compliance. The resort also wanted to adopt environmentally healthy business practices. The challenge was to find a solution that could address these needs while also providing secure archiving. Read More
About Customer	The Biggest Loser Resorts are award-winning, fitness and wellness destinations that offer a results-oriented, calorie-controlled program structured to make getting healthy simple and achievable. Their mission is to provide their guests with a memorable, life-changing experience through fitness, nutrition, education, relaxation, and camaraderie. The resorts operate in Ivins, Utah, Malibu, California, and Niagara/Buffalo, New York. They are the exclusive resort licensee of NBCUniversal Television Consumer Products and Reveille, LLC. Read More
Solution	To help The Biggest Loser Resort move to a digital work process, an Authorized DocuWare Partner installed three Fujitsu 6120 scanners and rolled out DocuWare to165 employees in eight departments. The Accounts Payable process was the first to benefit from electronic workflow. Purchases are made by each department; when invoices arrive they are scanned and routed to the department head for approval. Using electronic stamps, invoices can be approved or declined and comments can be added without permanently altering the original document. The Human Resources department is using DocuWare to store sensitive documents which have a long term retention time. This eliminates boxes and cabinets of documents, strengthening document retention compliance and lowering potential legal liability. Additionally, the sharing of information between departments is faster and easier thanks to DocuWare. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Applicable Industries

Healthcare & Hospitals

Applicable Functions

Human Resources

Services

System Integration

Challenge

The Biggest Loser Resorts, a well-known fitness and wellness resort, wanted to streamline its accounting processes across its three locations in Utah, California, and New York. The resort was looking to reduce document processing time, streamline invoice approval for internal and remote employees, and strengthen document retention compliance. The resort also wanted to adopt environmentally healthy business practices. The challenge was to find a solution that could address these needs while also providing secure archiving.

About Customer

The Biggest Loser Resorts are award-winning, fitness and wellness destinations that offer a results-oriented, calorie-controlled program structured to make getting healthy simple and achievable. Their mission is to provide their guests with a memorable, life-changing experience through fitness, nutrition, education, relaxation, and camaraderie. The resorts operate in Ivins, Utah, Malibu, California, and Niagara/Buffalo, New York. They are the exclusive resort licensee of NBCUniversal Television Consumer Products and Reveille, LLC.

Solution

To help The Biggest Loser Resort move to a digital work process, an Authorized DocuWare Partner installed three Fujitsu 6120 scanners and rolled out DocuWare to165 employees in eight departments. The Accounts Payable process was the first to benefit from electronic workflow. Purchases are made by each department; when invoices arrive they are scanned and routed to the department head for approval. Using electronic stamps, invoices can be approved or declined and comments can be added without permanently altering the original document. The Human Resources department is using DocuWare to store sensitive documents which have a long term retention time. This eliminates boxes and cabinets of documents, strengthening document retention compliance and lowering potential legal liability. Additionally, the sharing of information between departments is faster and easier thanks to DocuWare.

Impact #1	The Biggest Loser Resorts discovered that DocuWare simplified their document retrieval and made processing forms easy, while offering management a transparent system with checks and balances.
Impact #2	DocuWare's security and access features make compliance with IRS regulations and GAAP (generally accepted accounting practices) much simpler.
Impact #3	External audits are easier to manage now that auditors are given electronic access to information.

Impact #1

The Biggest Loser Resorts discovered that DocuWare simplified their document retrieval and made processing forms easy, while offering management a transparent system with checks and balances.

Impact #2

DocuWare's security and access features make compliance with IRS regulations and GAAP (generally accepted accounting practices) much simpler.

Impact #3

External audits are easier to manage now that auditors are given electronic access to information.

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Overview

The Biggest Loser Resorts Electronic Workflow Success Story

Operational Impact