DocuWare Case Studies Stanglmeier Streamlines Administration with DocuWare Cloud

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	Stanglmeier Streamlines Administration with DocuWare Cloud DocuWare

Stanglmeier Streamlines Administration with DocuWare Cloud

DocuWare

Technology Category	Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Functions	Human Resources
Services	Cloud Planning, Design & Implementation Services
Challenge	Stanglmeier, a travel company based in Germany, was struggling with a flood of paperwork in its administration. With up to 200 incoming A/P invoices a day, the time and effort required for invoice verification was enormous. Invoices that had already been sent electronically by email from suppliers first had to be printed out and – like the invoices sent by mail – checked by employees at the individual locations before they were sent to the headquarters in Mainburg, then they were approved by management before being posted, paid, and archived by the accounting department. The search process was just as time-consuming when a particular invoice was needed at one of their many locations. Read More
About Customer	Stanglmeier is a travel company based in Germany with branches in Mainburg, Ingolstadt, and Pfaffenhofen. The company's employees plan and organize trips of all kinds, and customers appreciate their personal and familiar service. To ensure the highest level of safety for all trips, the company invests in the most modern technical equipment for their entire bus fleet. Stanglmeier’s motto of always having its “finger on the pulse of the times“ applies not only to its services and offerings. In their administration, this long-established company increasingly relies on digitization. Read More
Solution	Stanglmeier implemented DocuWare Cloud, a cloud-based document management system, to streamline its administrative processes. The first step was to set up a workflow for checking incoming invoices. Invoices are either scanned or automatically retrieved from the email inbox, indexed, and stored in DocuWare. The workflow starts immediately. Indexing determines which department the invoice is then sent to for review, where it appears in the task list of the responsible employee. Once it has been approved, the invoice is sent on to the accounting department. The workflow ends after the invoice has been posted, paid, and archived. Today, in addition to accounting, all departments in the group work with DocuWare. The HR department is in the process of introducing digital personnel files for approximately 300 employees. Read More Log in to view content
Contents

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Applicable Functions

Human Resources

Services

Cloud Planning, Design & Implementation Services

Challenge

Stanglmeier, a travel company based in Germany, was struggling with a flood of paperwork in its administration. With up to 200 incoming A/P invoices a day, the time and effort required for invoice verification was enormous. Invoices that had already been sent electronically by email from suppliers first had to be printed out and – like the invoices sent by mail – checked by employees at the individual locations before they were sent to the headquarters in Mainburg, then they were approved by management before being posted, paid, and archived by the accounting department. The search process was just as time-consuming when a particular invoice was needed at one of their many locations.

About Customer

Stanglmeier is a travel company based in Germany with branches in Mainburg, Ingolstadt, and Pfaffenhofen. The company's employees plan and organize trips of all kinds, and customers appreciate their personal and familiar service. To ensure the highest level of safety for all trips, the company invests in the most modern technical equipment for their entire bus fleet. Stanglmeier’s motto of always having its “finger on the pulse of the times“ applies not only to its services and offerings. In their administration, this long-established company increasingly relies on digitization.

Solution

Stanglmeier implemented DocuWare Cloud, a cloud-based document management system, to streamline its administrative processes. The first step was to set up a workflow for checking incoming invoices. Invoices are either scanned or automatically retrieved from the email inbox, indexed, and stored in DocuWare. The workflow starts immediately. Indexing determines which department the invoice is then sent to for review, where it appears in the task list of the responsible employee. Once it has been approved, the invoice is sent on to the accounting department. The workflow ends after the invoice has been posted, paid, and archived. Today, in addition to accounting, all departments in the group work with DocuWare. The HR department is in the process of introducing digital personnel files for approximately 300 employees.

Impact #1	Streamlining of a wide range of work processes.
Impact #2	Greater transparency in the administration.
Impact #3	Faster and more secure handling of administrative tasks.

Impact #1

Streamlining of a wide range of work processes.

Impact #2

Greater transparency in the administration.

Impact #3

Faster and more secure handling of administrative tasks.

Benefit #1	Reduction in the time and effort required for invoice verification.
Benefit #2	Cost and space savings due to digitization.
Benefit #3	Ability to take advantage of cash discounts more easily.

Benefit #1

Reduction in the time and effort required for invoice verification.

Benefit #2

Cost and space savings due to digitization.

Benefit #3

Ability to take advantage of cash discounts more easily.

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Overview

Stanglmeier Streamlines Administration with DocuWare Cloud

Operational Impact

Quantitative Benefit