Centage Case Studies Simplified Budgeting Leads to More Accurate Personnel Planning

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	Simplified Budgeting Leads to More Accurate Personnel Planning Centage

Simplified Budgeting Leads to More Accurate Personnel Planning

Centage

Technology Category	Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries	Healthcare & Hospitals
Applicable Functions	Business Operation
Services	Software Design & Engineering Services
Challenge	Equitas Health, a regional nonprofit community healthcare system, was facing challenges with its budgeting and planning process. The organization, which has over 500 employees across 21 offices and 25 different departments, was using Excel for budgeting and planning. The budget would be created in Excel and then uploaded into their accounting system, Abila, to run their monthly reports. This process was long, complex, and prone to errors. The complexity was further compounded by the fact that department heads within the organization would create their own initial versions of their department budgets. These budgets would then be submitted as separate spreadsheets to the Finance team who would add them to the larger company budget. Given the number of departments and the multiple people that were working on the individual budgets, version control and errors were common, and the consolidation process was time intensive and cumbersome. Read More
About Customer	Equitas Health is a regional nonprofit community healthcare system established in 1984. It is a federally qualified health center look-a-like (FQHC-LAL) and one of the largest LGBTQ+ and HIV/AIDS serving healthcare organizations in the United States. With 21 offices in 13 cities, Equitas Health serves tens of thousands of patients in Ohio, Kentucky, and West Virginia each year through patient-centered, integrated, and cutting-edge services, including primary and specialized medical care, pharmacy, dentistry, mental health and recovery, HIV/STI treatment and prevention, PrEP/PEP, Ryan White/HIV case management, care navigation, advocacy, and other community health initiatives. The Equitas Health Pharmacy is an integral and essential part of the health center’s comprehensive care and business models, reinvesting 100% of profits back into the organization’s programs and services. Equitas Health operates pharmacies serving patients in Ohio and Texas. Read More
Solution	Equitas Health initially considered changing their entire accounting system due to the limitations it had when it came to financial planning. However, after an extensive RFP process, they found that Abila was quite advanced when it came to grant accounting and could handle all the necessary segments and coding at a very detailed level, which was critical for reporting back to the non-profit’s funders. What the system did lack was the ability to forecast the more strategic financial components of the business. This led them to implement Centage’s Planning Maestro. The solution seamlessly integrated with their accounting software, operating as an extension of the GL and enabling ongoing actuals vs. budget comparisons and accurate forecasts. Equitas Health can now automatically run key financial reports and provide them to the operators. The solution also allowed them to budget down to the personnel level with such detail, making the budget even more precise. Read More Log in to view content
Contents

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Applicable Industries

Healthcare & Hospitals

Applicable Functions

Business Operation

Services

Software Design & Engineering Services

Challenge

Equitas Health, a regional nonprofit community healthcare system, was facing challenges with its budgeting and planning process. The organization, which has over 500 employees across 21 offices and 25 different departments, was using Excel for budgeting and planning. The budget would be created in Excel and then uploaded into their accounting system, Abila, to run their monthly reports. This process was long, complex, and prone to errors. The complexity was further compounded by the fact that department heads within the organization would create their own initial versions of their department budgets. These budgets would then be submitted as separate spreadsheets to the Finance team who would add them to the larger company budget. Given the number of departments and the multiple people that were working on the individual budgets, version control and errors were common, and the consolidation process was time intensive and cumbersome.

About Customer

Equitas Health is a regional nonprofit community healthcare system established in 1984. It is a federally qualified health center look-a-like (FQHC-LAL) and one of the largest LGBTQ+ and HIV/AIDS serving healthcare organizations in the United States. With 21 offices in 13 cities, Equitas Health serves tens of thousands of patients in Ohio, Kentucky, and West Virginia each year through patient-centered, integrated, and cutting-edge services, including primary and specialized medical care, pharmacy, dentistry, mental health and recovery, HIV/STI treatment and prevention, PrEP/PEP, Ryan White/HIV case management, care navigation, advocacy, and other community health initiatives. The Equitas Health Pharmacy is an integral and essential part of the health center’s comprehensive care and business models, reinvesting 100% of profits back into the organization’s programs and services. Equitas Health operates pharmacies serving patients in Ohio and Texas.

Solution

Equitas Health initially considered changing their entire accounting system due to the limitations it had when it came to financial planning. However, after an extensive RFP process, they found that Abila was quite advanced when it came to grant accounting and could handle all the necessary segments and coding at a very detailed level, which was critical for reporting back to the non-profit’s funders. What the system did lack was the ability to forecast the more strategic financial components of the business. This led them to implement Centage’s Planning Maestro. The solution seamlessly integrated with their accounting software, operating as an extension of the GL and enabling ongoing actuals vs. budget comparisons and accurate forecasts. Equitas Health can now automatically run key financial reports and provide them to the operators. The solution also allowed them to budget down to the personnel level with such detail, making the budget even more precise.

Impact #1	Faster, more accurate actuals vs. budget analysis due to the solution’s seamless integration with their accounting software.
Impact #2	Detailed personnel planning with Planning Maestro’s spread methods, allowing them to apply individual spreads depending on the specific employee, making the budget even more precise.
Impact #3	The next step in utilizing the system will be rolling out to operations the ability to run the reports themselves whenever they need to in Planning Maestro.

Impact #1

Faster, more accurate actuals vs. budget analysis due to the solution’s seamless integration with their accounting software.

Impact #2

Detailed personnel planning with Planning Maestro’s spread methods, allowing them to apply individual spreads depending on the specific employee, making the budget even more precise.

Impact #3

The next step in utilizing the system will be rolling out to operations the ability to run the reports themselves whenever they need to in Planning Maestro.

Benefit #1	Improved accuracy in budgeting and planning.
Benefit #2	Reduced time and effort in consolidating individual department budgets.
Benefit #3	Enhanced detail in personnel planning.

Benefit #1

Improved accuracy in budgeting and planning.

Benefit #2

Reduced time and effort in consolidating individual department budgets.

Benefit #3

Enhanced detail in personnel planning.

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Overview

Simplified Budgeting Leads to More Accurate Personnel Planning

Operational Impact

Quantitative Benefit