Case Studies Scripps Eliminates Manual Conference Room Scheduling With ARCHIBUS Solution

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	Scripps Eliminates Manual Conference Room Scheduling With ARCHIBUS Solution

Scripps Eliminates Manual Conference Room Scheduling With ARCHIBUS Solution

Technology Category	Functional Applications - Enterprise Resource Planning Systems (ERP) Functional Applications - Remote Monitoring & Control Systems
Applicable Industries	Telecommunications
Applicable Functions	Business Operation Facility Management
Use Cases	Building Automation & Control Remote Collaboration
Services	System Integration Training
Challenge	Scripps Networks faced significant challenges with their manual conference room scheduling system. The system, managed by a single receptionist using a spreadsheet, was labor-intensive and prone to errors such as double-booking and missed equipment requests. This inefficiency was particularly problematic given the high frequency of meetings across their multiple locations in Knoxville, New York, and Los Angeles. The manual system was not only time-consuming but also failed to provide easy access to scheduling information for meeting participants, leading to less productive meetings overall. Read More
About Customer	Scripps Networks is a leading developer of cable television programming, known for popular brands such as HGTV, Food Network, DiY (Do it Yourself), Fine Living, and GAC. Headquartered in Knoxville, Tennessee, with additional sites in New York City and Los Angeles, Scripps Networks employs approximately 1,700 individuals. The company occupies 11 buildings, comprising 504,000 square feet of space across its enterprise. Given the nature of the broadcasting business, Scripps Networks conducts a high volume of meetings, necessitating an efficient and reliable conference room scheduling system. Read More
Solution	To address these challenges, Scripps Networks implemented the ARCHIBUS Room Reservations application, a Windows-based solution integrated with ARCHIBUS Web Central and Space Management. The new system allowed for self-service scheduling, enabling employees to book conference rooms via the corporate intranet. Users could search for available rooms with the necessary amenities, view floor plans, and receive automatic email notifications upon reservation confirmation. The implementation process involved training 'power users' from the ranks of executive assistants and other key personnel, who tested the system and provided feedback for further refinement. The ARCHIBUS Solution Center – Research Triangle played a crucial role in customizing the application to meet Scripps' specific needs. Read More Log in to view content
Contents

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Functional Applications - Remote Monitoring & Control Systems

Applicable Industries

Telecommunications

Applicable Functions

Business Operation

Facility Management

Use Cases

Building Automation & Control

Remote Collaboration

Services

System Integration

Training

Challenge

Scripps Networks faced significant challenges with their manual conference room scheduling system. The system, managed by a single receptionist using a spreadsheet, was labor-intensive and prone to errors such as double-booking and missed equipment requests. This inefficiency was particularly problematic given the high frequency of meetings across their multiple locations in Knoxville, New York, and Los Angeles. The manual system was not only time-consuming but also failed to provide easy access to scheduling information for meeting participants, leading to less productive meetings overall.

About Customer

Scripps Networks is a leading developer of cable television programming, known for popular brands such as HGTV, Food Network, DiY (Do it Yourself), Fine Living, and GAC. Headquartered in Knoxville, Tennessee, with additional sites in New York City and Los Angeles, Scripps Networks employs approximately 1,700 individuals. The company occupies 11 buildings, comprising 504,000 square feet of space across its enterprise. Given the nature of the broadcasting business, Scripps Networks conducts a high volume of meetings, necessitating an efficient and reliable conference room scheduling system.

Solution

To address these challenges, Scripps Networks implemented the ARCHIBUS Room Reservations application, a Windows-based solution integrated with ARCHIBUS Web Central and Space Management. The new system allowed for self-service scheduling, enabling employees to book conference rooms via the corporate intranet. Users could search for available rooms with the necessary amenities, view floor plans, and receive automatic email notifications upon reservation confirmation. The implementation process involved training 'power users' from the ranks of executive assistants and other key personnel, who tested the system and provided feedback for further refinement. The ARCHIBUS Solution Center – Research Triangle played a crucial role in customizing the application to meet Scripps' specific needs.

Impact #1	The new Room Reservations system significantly improved the efficiency of conference room scheduling, reducing the likelihood of double-booking and missed equipment requests.
Impact #2	Employees now have easy access to scheduling information, making the process more transparent and user-friendly.
Impact #3	The system's integration with ARCHIBUS Web Central and Space Management ensures a seamless experience for users, enhancing overall productivity.

Impact #1

The new Room Reservations system significantly improved the efficiency of conference room scheduling, reducing the likelihood of double-booking and missed equipment requests.

Impact #2

Employees now have easy access to scheduling information, making the process more transparent and user-friendly.

Impact #3

The system's integration with ARCHIBUS Web Central and Space Management ensures a seamless experience for users, enhancing overall productivity.

Benefit #1	Approximately 1,700 employees now have access to the Room Reservations system.
Benefit #2	The system manages scheduling for 13 conference rooms in Knoxville alone, with additional rooms in New York and Los Angeles.

Benefit #1

Approximately 1,700 employees now have access to the Room Reservations system.

Benefit #2

The system manages scheduling for 13 conference rooms in Knoxville alone, with additional rooms in New York and Los Angeles.

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Overview

Scripps Eliminates Manual Conference Room Scheduling With ARCHIBUS Solution

Operational Impact

Quantitative Benefit