Quicker Information Flow for Production

All incoming records, such as proof of delivery slips or accounts payable invoices, are labeled with a barcode, scanned and then filed automatically. Outgoing records created with their ERP system – such as shipping forms, orders, accounts receivable invoices, production documents and test reports from the lab – are stored fully automatically in DocuWare with the help of DocuWare's COLD/READ module. In this process, spool data created while printing is automatically imported; the search criteria needed for retrieval is then filtered from the information. Tedious and time-consuming filing and searching was eliminated and access to the whole system is now possible from every desk. The chaotic stacks of paper everywhere are gone. With the approximately 1,000 new documents that are now stored digitally every day, the company is saving enormously - both in paper and additional warehousing space. The internet-based workflow system integrated in DocuWare helps speed up the processing of documents. When a certain record type, such as an accounts payable invoice or delivery slip, enters the document pool, a workflow is automatically launched. The employees responsible for handling the document immediately receive notice on their screen. All of the following steps in the chain are clearly defined; employees are always able to see the current status of a document and the current task at hand. As soon as a task is completed, the document is automatically forwarded to the next pre-defined user.