DocuWare Case Studies MANN Energie: Economic and Ecological Benefits

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	MANN Energie: Economic and Ecological Benefits DocuWare

MANN Energie: Economic and Ecological Benefits

DocuWare

Technology Category	Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Functions	Business Operation
Services	System Integration
Challenge	MANN Energie, a specialist for wood pellets and eco-electricity, was dealing with a significant amount of paper waste in their offices. This was not only consuming a lot of storage space and organizational effort but also contradicted the company's environmental philosophy. They were looking for a solution to restructure their business processes, save space, staff time, and make a choice for environmental sustainability. They needed a document management system (DMS) that could handle the types of documents and information generated daily by the company electronically. They aimed to significantly reduce processing times, especially for their paper-based workflows. Read More
About Customer	MANN Energie GmbH & Co. KG is a company based in Langenbach, Germany, that specializes in providing wood pellets for heating purposes and eco-electricity. They build pellet filling stations and offer engineering support to plan, implement, and maintain individual heating systems using wood pellets. The company is environmentally conscious and aims to provide greener sources of electricity. They have a significant annual volume of over 10,000 multi-page documents, which they wanted to manage electronically to save paper and align with their environmental philosophy. Read More
Solution	MANN Energie chose DocuWare for its wide range of functions that would scale for maximum efficiency throughout the company. They created a central document pool for all their subsidiaries to access their annual volume of 10,000+ (typically multi-page) documents. Individual software modules were implemented gradually by the DocuWare Partner, without interrupting daily operation. DocuWare was seamlessly integrated into Outlook, their accounting system, and their Merkator ERP system. All outgoing documents generated with their own business software are now automatically archived with other related documents. Stored documents like AP/AR invoices, measurement records, contracts, and email traffic can all be incorporated into their document workflows. Read More Log in to view content
Contents

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Applicable Functions

Business Operation

Services

System Integration

Challenge

MANN Energie, a specialist for wood pellets and eco-electricity, was dealing with a significant amount of paper waste in their offices. This was not only consuming a lot of storage space and organizational effort but also contradicted the company's environmental philosophy. They were looking for a solution to restructure their business processes, save space, staff time, and make a choice for environmental sustainability. They needed a document management system (DMS) that could handle the types of documents and information generated daily by the company electronically. They aimed to significantly reduce processing times, especially for their paper-based workflows.

About Customer

MANN Energie GmbH & Co. KG is a company based in Langenbach, Germany, that specializes in providing wood pellets for heating purposes and eco-electricity. They build pellet filling stations and offer engineering support to plan, implement, and maintain individual heating systems using wood pellets. The company is environmentally conscious and aims to provide greener sources of electricity. They have a significant annual volume of over 10,000 multi-page documents, which they wanted to manage electronically to save paper and align with their environmental philosophy.

Solution

MANN Energie chose DocuWare for its wide range of functions that would scale for maximum efficiency throughout the company. They created a central document pool for all their subsidiaries to access their annual volume of 10,000+ (typically multi-page) documents. Individual software modules were implemented gradually by the DocuWare Partner, without interrupting daily operation. DocuWare was seamlessly integrated into Outlook, their accounting system, and their Merkator ERP system. All outgoing documents generated with their own business software are now automatically archived with other related documents. Stored documents like AP/AR invoices, measurement records, contracts, and email traffic can all be incorporated into their document workflows.

Impact #1	Savings in time and energy have been huge: paper documents no longer have to be prepared, copied, sorted and filed in file folders.
Impact #2	Long searches for documents are also a thing of the past.
Impact #3	Authorized employees can access documents regardless if they are working in house or on the road, making workflows roll along efficiently.

Impact #1

Savings in time and energy have been huge: paper documents no longer have to be prepared, copied, sorted and filed in file folders.

Impact #2

Long searches for documents are also a thing of the past.

Impact #3

Authorized employees can access documents regardless if they are working in house or on the road, making workflows roll along efficiently.

Benefit #1	Processing times for paper-based business processes could be reduced by up to 90 percent thanks to their DMS.
Benefit #2	Their digital documents are now fully compliant with all their needed regulations.

Benefit #1

Processing times for paper-based business processes could be reduced by up to 90 percent thanks to their DMS.

Benefit #2

Their digital documents are now fully compliant with all their needed regulations.

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Overview

MANN Energie: Economic and Ecological Benefits

Operational Impact

Quantitative Benefit