Documoto Case Studies Major Transit Authority Moves Parts As Smoothly As Its Passengers

	Major Transit Authority Moves Parts As Smoothly As Its Passengers Documoto

Major Transit Authority Moves Parts As Smoothly As Its Passengers

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Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration Functional Applications - Enterprise Asset Management Systems (EAM)
Applicable Industries	Transportation
Applicable Functions	Logistics & Transportation Maintenance
Use Cases	Fleet Management Inventory Management
Services	Cloud Planning, Design & Implementation Services System Integration
Challenge	LA Metro, the operator of a system with 2,200 buses and over 270 rail cars, had an inefficient and outdated parts lookup and ordering system. Mechanics diagnosed vehicle problems, then created a parts list by viewing PDFs and manually writing down part numbers. Then they would open the EAM portal and enter the part numbers to create an order. However, obtaining accurate part information from manufacturers' PDFs remained slow and tedious, and submitting an incorrect part number could result in lengthy delays. One of the major sources of staff and vehicle downtime is order accuracy. Before implementing the new solution, technicians ordered an incorrect part on 25% of orders. Re-ordering the correct part involves at least a 30-minute delay before the right part arrives back at the service bay. With 2,000 mechanics losing a half hour of work on 25% of their jobs, fixing this problem was a major goal of Metro's maintenance division. Read More
About Customer	Los Angeles County Metropolitan Transit Authority (Metro) is a major transit authority that serves a population of 9.6 million people within its 1,433-square mile service area. The company operates a system with 2,200 buses and over 270 rail cars. Metro's primary goal is to move people from point A to point B as directly as possible. In addition to this, the company also has the responsibility of moving parts needed for repairs and maintenance efficiently to keep the buses and rail cars running on schedule. Metro had invested heavily in an automated parts distribution warehouse with robotic parts pickers and a conveyor system that delivered parts directly from the warehouse to the maintenance shop. This parts delivery system was linked to Metro's enterprise asset management (EAM) platform, Infor's M3. Read More
Solution	Metro implemented Documoto, a cloud-based parts ordering system, to improve their parts lookup and ordering system. Documoto is accessible and robust enough to provide users the information they need around the clock, with little or no downtime. Metro needed to give mechanics direct access to critical parts information that was both current and accurate, making wait-time at the service window a thing of the past. With Documoto, Metro mechanics can quickly find parts catalogs and manuals within the Documoto web library. Instead of clicking through static PDF pages, they use advanced search capabilities to find parts and confirm them with exploded illustrations linked to interactive parts lists. From there, parts can quickly be placed in shopping carts and transferred directly to an open M3 material request. Documoto allows administrators to update part descriptions, supersede part numbers, and update entire manuals with an integrated set of tools that includes the Documoto Publishing Suite, Web Services (with a rich API for easy integration), and powerful administrative functions to define users and access permissions. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Functional Applications - Enterprise Asset Management Systems (EAM)

Applicable Industries

Transportation

Applicable Functions

Logistics & Transportation

Maintenance

Use Cases

Fleet Management

Inventory Management

Services

Cloud Planning, Design & Implementation Services

System Integration

Challenge

LA Metro, the operator of a system with 2,200 buses and over 270 rail cars, had an inefficient and outdated parts lookup and ordering system. Mechanics diagnosed vehicle problems, then created a parts list by viewing PDFs and manually writing down part numbers. Then they would open the EAM portal and enter the part numbers to create an order. However, obtaining accurate part information from manufacturers' PDFs remained slow and tedious, and submitting an incorrect part number could result in lengthy delays. One of the major sources of staff and vehicle downtime is order accuracy. Before implementing the new solution, technicians ordered an incorrect part on 25% of orders. Re-ordering the correct part involves at least a 30-minute delay before the right part arrives back at the service bay. With 2,000 mechanics losing a half hour of work on 25% of their jobs, fixing this problem was a major goal of Metro's maintenance division.

About Customer

Los Angeles County Metropolitan Transit Authority (Metro) is a major transit authority that serves a population of 9.6 million people within its 1,433-square mile service area. The company operates a system with 2,200 buses and over 270 rail cars. Metro's primary goal is to move people from point A to point B as directly as possible. In addition to this, the company also has the responsibility of moving parts needed for repairs and maintenance efficiently to keep the buses and rail cars running on schedule. Metro had invested heavily in an automated parts distribution warehouse with robotic parts pickers and a conveyor system that delivered parts directly from the warehouse to the maintenance shop. This parts delivery system was linked to Metro's enterprise asset management (EAM) platform, Infor's M3.

Solution

Metro implemented Documoto, a cloud-based parts ordering system, to improve their parts lookup and ordering system. Documoto is accessible and robust enough to provide users the information they need around the clock, with little or no downtime. Metro needed to give mechanics direct access to critical parts information that was both current and accurate, making wait-time at the service window a thing of the past. With Documoto, Metro mechanics can quickly find parts catalogs and manuals within the Documoto web library. Instead of clicking through static PDF pages, they use advanced search capabilities to find parts and confirm them with exploded illustrations linked to interactive parts lists. From there, parts can quickly be placed in shopping carts and transferred directly to an open M3 material request. Documoto allows administrators to update part descriptions, supersede part numbers, and update entire manuals with an integrated set of tools that includes the Documoto Publishing Suite, Web Services (with a rich API for easy integration), and powerful administrative functions to define users and access permissions.

Impact #1	Order accuracy improved from 75% to over 99%, saving many hours of labor costs daily.
Impact #2	Productivity increased dramatically since the start of using Documoto.
Impact #3	Mechanics experienced Documoto as a valuable tool right away, with immediate access to up-to-date information.

Impact #1

Order accuracy improved from 75% to over 99%, saving many hours of labor costs daily.

Impact #2

Productivity increased dramatically since the start of using Documoto.

Impact #3

Mechanics experienced Documoto as a valuable tool right away, with immediate access to up-to-date information.

Benefit #1	Order accuracy improved from 75% to over 99%
Benefit #2	Decreased vehicle downtime
Benefit #3	Increased mechanic productivity

Benefit #1

Order accuracy improved from 75% to over 99%

Benefit #2

Decreased vehicle downtime

Benefit #3

Increased mechanic productivity

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Overview

Major Transit Authority Moves Parts As Smoothly As Its Passengers

Operational Impact

Quantitative Benefit