DocuWare Case Studies Konrad GmbH Optimizes Business Processes with DocuWare

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	Konrad GmbH Optimizes Business Processes with DocuWare DocuWare

Konrad GmbH Optimizes Business Processes with DocuWare

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Technology Category	Functional Applications - Enterprise Resource Planning Systems (ERP) Functional Applications - Inventory Management Systems
Applicable Industries	Automotive Retail
Applicable Functions	Sales & Marketing
Use Cases	Fraud Detection Inventory Management
Services	Cloud Planning, Design & Implementation Services System Integration
Challenge	Konrad GmbH, a motor vehicle specialist store operating in greater Munich, faced the challenge of meeting rigorous legal requirements for retention periods and unaltered commercial documents. The company, which operates in a highly innovative industry, needed to be ready to face new trends and challenges every day. This applied not only to the range of spare parts and services offered to customers, but also to the organization and administration of the company. The main purpose of investing in a Document Management System (DMS) was to ensure that the company could meet these legal requirements. Read More
About Customer	Konrad GmbH operates eight motor vehicle specialist stores around greater Munich. The company offers a broad range of services to its customers, including spare part sales, equipping of repair shops, and renting of automotive equipment. They also have an online presence. The company has a staff of approximately 160. In a very innovative industry, automotive parts retailer Konrad has to be ready to face new trends and challenges every day. This applies not only to the range of spare parts and services offered to customers, but also to the organization and administration of the company. Read More
Solution	To optimize business processes, Konrad has been using a cloud-based document management system since the beginning of 2019 in addition to an Automotive-IT industry solution implemented on the basis of Microsoft Dynamics NAV 2018. DocuWare is directly connected to the auto parts dealer’s ERP system via an integrated interface. All commercial documents created there are transferred, automatically indexed, and stored in a tamper-free manner. Account assignment and invoice information is transferred to the accounting department for further processing. All authorized employees can now access the documents in the central document pool from their familiar working environment. A preconfigured workflow was also implemented for fast and reliable verification of all incoming invoices. Read More Log in to view content
Contents

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Functional Applications - Inventory Management Systems

Applicable Industries

Automotive

Retail

Applicable Functions

Sales & Marketing

Use Cases

Fraud Detection

Inventory Management

Services

Cloud Planning, Design & Implementation Services

System Integration

Challenge

Konrad GmbH, a motor vehicle specialist store operating in greater Munich, faced the challenge of meeting rigorous legal requirements for retention periods and unaltered commercial documents. The company, which operates in a highly innovative industry, needed to be ready to face new trends and challenges every day. This applied not only to the range of spare parts and services offered to customers, but also to the organization and administration of the company. The main purpose of investing in a Document Management System (DMS) was to ensure that the company could meet these legal requirements.

About Customer

Konrad GmbH operates eight motor vehicle specialist stores around greater Munich. The company offers a broad range of services to its customers, including spare part sales, equipping of repair shops, and renting of automotive equipment. They also have an online presence. The company has a staff of approximately 160. In a very innovative industry, automotive parts retailer Konrad has to be ready to face new trends and challenges every day. This applies not only to the range of spare parts and services offered to customers, but also to the organization and administration of the company.

Solution

To optimize business processes, Konrad has been using a cloud-based document management system since the beginning of 2019 in addition to an Automotive-IT industry solution implemented on the basis of Microsoft Dynamics NAV 2018. DocuWare is directly connected to the auto parts dealer’s ERP system via an integrated interface. All commercial documents created there are transferred, automatically indexed, and stored in a tamper-free manner. Account assignment and invoice information is transferred to the accounting department for further processing. All authorized employees can now access the documents in the central document pool from their familiar working environment. A preconfigured workflow was also implemented for fast and reliable verification of all incoming invoices.

Impact #1	The implementation of DocuWare has allowed Konrad GmbH to meet the rigorous legal requirements for retention periods and unaltered commercial documents.
Impact #2	The company has been able to optimize its business processes, with all commercial documents being automatically indexed and stored in a tamper-free manner.
Impact #3	The preconfigured workflow implemented has allowed for fast and reliable verification of all incoming invoices.

Impact #1

The implementation of DocuWare has allowed Konrad GmbH to meet the rigorous legal requirements for retention periods and unaltered commercial documents.

Impact #2

The company has been able to optimize its business processes, with all commercial documents being automatically indexed and stored in a tamper-free manner.

Impact #3

The preconfigured workflow implemented has allowed for fast and reliable verification of all incoming invoices.

Benefit #1	90 percent of the approximately 28,000 invoices received each year already arrive in the company in electronic form.
Benefit #2	The company was able to immediately begin storing receipts after implementing DocuWare.
Benefit #3	The previous DATEV archive was successfully replaced.

Benefit #1

90 percent of the approximately 28,000 invoices received each year already arrive in the company in electronic form.

Benefit #2

The company was able to immediately begin storing receipts after implementing DocuWare.

Benefit #3

The previous DATEV archive was successfully replaced.

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Overview

Konrad GmbH Optimizes Business Processes with DocuWare

Operational Impact

Quantitative Benefit