Case Studies International Information and Education Company Reclaims Over 3,500 Licenses in 6 Months

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	International Information and Education Company Reclaims Over 3,500 Licenses in 6 Months

International Information and Education Company Reclaims Over 3,500 Licenses in 6 Months

Technology Category	Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries	Education Professional Service
Applicable Functions	Business Operation Quality Assurance
Services	System Integration Software Design & Engineering Services
Challenge	With the management of its desktop-class application environment already in hand, the company was keen to identify any areas for improvement. AppClarity analysis confirmed that the organization had a common software waste problem: 8% of the deployed application instances were flagged as not being used in the previous three months, representing a waste of $405,805.91. Read More
About Customer	This international information and education company started out with a fairly well-managed licensing estate but still managed to reap extensive benefits thanks to AppClarity. The company operates on a global scale, providing information and educational services to a wide range of clients. With a large IT infrastructure and a significant number of software licenses, the company was looking for ways to optimize its software usage and reduce unnecessary costs. The IT department was proactive in managing its desktop-class application environment but recognized the potential for further improvements in software license management. Read More
Solution	The company gave 1E access to its Microsoft ConfigMgr database in order to identify and financially quantify its software waste. AppClarity identified all the unused software over its 6,000 seats and 1E quantified the waste for the 16 applications with the highest saving potentials. The organization decided to deploy and configure AppClarity within its production environment in order to identify software usage, simplify true-up and compliance process, reclaim unused software licenses, and achieve tangible financial benefits. By integrating AppClarity with its existing IT infrastructure, the company was able to gain detailed insights into software usage patterns and identify areas where licenses were underutilized or completely unused. This allowed the IT department to take targeted actions to reclaim and redeploy licenses, thereby optimizing software spend and reducing waste. Read More Log in to view content
Contents

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Applicable Industries

Education

Professional Service

Applicable Functions

Business Operation

Quality Assurance

Services

System Integration

Software Design & Engineering Services

Challenge

With the management of its desktop-class application environment already in hand, the company was keen to identify any areas for improvement. AppClarity analysis confirmed that the organization had a common software waste problem: 8% of the deployed application instances were flagged as not being used in the previous three months, representing a waste of $405,805.91.

About Customer

This international information and education company started out with a fairly well-managed licensing estate but still managed to reap extensive benefits thanks to AppClarity. The company operates on a global scale, providing information and educational services to a wide range of clients. With a large IT infrastructure and a significant number of software licenses, the company was looking for ways to optimize its software usage and reduce unnecessary costs. The IT department was proactive in managing its desktop-class application environment but recognized the potential for further improvements in software license management.

Solution

The company gave 1E access to its Microsoft ConfigMgr database in order to identify and financially quantify its software waste. AppClarity identified all the unused software over its 6,000 seats and 1E quantified the waste for the 16 applications with the highest saving potentials. The organization decided to deploy and configure AppClarity within its production environment in order to identify software usage, simplify true-up and compliance process, reclaim unused software licenses, and achieve tangible financial benefits. By integrating AppClarity with its existing IT infrastructure, the company was able to gain detailed insights into software usage patterns and identify areas where licenses were underutilized or completely unused. This allowed the IT department to take targeted actions to reclaim and redeploy licenses, thereby optimizing software spend and reducing waste.

Impact #1	Reduced software waste – The company has been able to reclaim over 3,400 application instances in 6 months.
Impact #2	Reduced software spend – The company has been able to reduce the number of new software purchases by identifying and redeploying unused applications.
Impact #3	Increased visibility – The company now has access to precise and easy-to-consume license deployment information, reducing the administrative effort required to complete software true-ups.

Impact #1

Reduced software waste – The company has been able to reclaim over 3,400 application instances in 6 months.

Impact #2

Reduced software spend – The company has been able to reduce the number of new software purchases by identifying and redeploying unused applications.

Impact #3

Increased visibility – The company now has access to precise and easy-to-consume license deployment information, reducing the administrative effort required to complete software true-ups.

Benefit #1	Reclaimed over 3,500 application instances in 6 months.
Benefit #2	Reduced software waste by $600,000.
Benefit #3	8% of deployed application instances were flagged as not being used in the previous three months, representing a waste of $405,805.91.

Benefit #1

Reclaimed over 3,500 application instances in 6 months.

Benefit #2

Reduced software waste by $600,000.

Benefit #3

8% of deployed application instances were flagged as not being used in the previous three months, representing a waste of $405,805.91.

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Overview

International Information and Education Company Reclaims Over 3,500 Licenses in 6 Months

Operational Impact

Quantitative Benefit