DocuWare Case Studies Interlázaro Boosts Productivity with DocuWare Cloud

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	Interlázaro Boosts Productivity with DocuWare Cloud DocuWare

Interlázaro Boosts Productivity with DocuWare Cloud

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Technology Category	Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries	Agriculture
Applicable Functions	Logistics & Transportation Procurement
Use Cases	Remote Asset Management Supply Chain Visibility
Services	Cloud Planning, Design & Implementation Services
Challenge	Interlázaro, a family business producing fresh fruit in the Saragozza region of Spain, faced logistical challenges due to the geographical distance between their fields and administrative office. They had to handle up to 60 invoices and delivery notes per day, which were sent back and forth between the office and the orchards. Documents were often forwarded with a time delay or were lost completely, especially when several people were involved. This posed a significant challenge for internal approval processes, as the employees responsible were also working in various fields. Read More
About Customer	Interlázaro is a family-owned business that has been producing fresh fruit in the Saragozza region of Spain for three generations. The company operates on 800 hectares of land and employs 200 permanent staff. Each year, Interlázaro produces over 40 million kilos of fruit, including apples, pears, peaches, nectarines, cherries, figs, and plums. The company's mission statement is to combine yesterday's traditions with today's knowledge and visions for tomorrow. Despite its success, Interlázaro faced challenges in managing documents due to the geographical distance between its fields and administrative office. Read More
Solution	Interlázaro introduced DocuWare Cloud, a document management system, to solve their logistical challenges. The system was initially set up to use digital stamps when booking incoming invoices and was gradually extended to all purchasing processes, including archiving contracts and tariff sheets. Field chiefs could scan incoming delivery notes using a smartphone app and transfer them to the system. Administrative employees would then see the incoming receipts in their digital mail baskets and take over indexing and filing. All the documents relating to an invoice could be called up at the push of a button, which was particularly beneficial for the subsequent approval process. Once the invoices were distributed to the various departments, the field chiefs were informed by email and could approve them directly on their smartphone or tablet. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Cloud Computing

Applicable Industries

Agriculture

Applicable Functions

Logistics & Transportation

Procurement

Use Cases

Remote Asset Management

Supply Chain Visibility

Services

Cloud Planning, Design & Implementation Services

Challenge

Interlázaro, a family business producing fresh fruit in the Saragozza region of Spain, faced logistical challenges due to the geographical distance between their fields and administrative office. They had to handle up to 60 invoices and delivery notes per day, which were sent back and forth between the office and the orchards. Documents were often forwarded with a time delay or were lost completely, especially when several people were involved. This posed a significant challenge for internal approval processes, as the employees responsible were also working in various fields.

About Customer

Interlázaro is a family-owned business that has been producing fresh fruit in the Saragozza region of Spain for three generations. The company operates on 800 hectares of land and employs 200 permanent staff. Each year, Interlázaro produces over 40 million kilos of fruit, including apples, pears, peaches, nectarines, cherries, figs, and plums. The company's mission statement is to combine yesterday's traditions with today's knowledge and visions for tomorrow. Despite its success, Interlázaro faced challenges in managing documents due to the geographical distance between its fields and administrative office.

Solution

Interlázaro introduced DocuWare Cloud, a document management system, to solve their logistical challenges. The system was initially set up to use digital stamps when booking incoming invoices and was gradually extended to all purchasing processes, including archiving contracts and tariff sheets. Field chiefs could scan incoming delivery notes using a smartphone app and transfer them to the system. Administrative employees would then see the incoming receipts in their digital mail baskets and take over indexing and filing. All the documents relating to an invoice could be called up at the push of a button, which was particularly beneficial for the subsequent approval process. Once the invoices were distributed to the various departments, the field chiefs were informed by email and could approve them directly on their smartphone or tablet.

Impact #1	The distance between orchard and office no longer has any effect on working together.
Impact #2	Approvals are transmitted from the field to HQ in real time, allowing invoices to be booked earlier.
Impact #3	The administrative team always knows the exact processing status, which means that the responsible person can be contacted quickly in individual cases and invoice due dates can be better controlled.

Impact #1

The distance between orchard and office no longer has any effect on working together.

Impact #2

Approvals are transmitted from the field to HQ in real time, allowing invoices to be booked earlier.

Impact #3

The administrative team always knows the exact processing status, which means that the responsible person can be contacted quickly in individual cases and invoice due dates can be better controlled.

Benefit #1	Reduced time delay in document processing.
Benefit #2	Reduced loss of documents.

Benefit #1

Reduced time delay in document processing.

Benefit #2

Reduced loss of documents.

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Overview

Interlázaro Boosts Productivity with DocuWare Cloud

Operational Impact

Quantitative Benefit