AssetWorks Case Studies How the Commonwealth of Pennsylvania Saved Over $55 Million Using a Systematic Fleet Management Approach

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	How the Commonwealth of Pennsylvania Saved Over $55 Million Using a Systematic Fleet Management Approach AssetWorks

How the Commonwealth of Pennsylvania Saved Over $55 Million Using a Systematic Fleet Management Approach

AssetWorks

Technology Category	Functional Applications - Fleet Management Systems (FMS)
Applicable Functions	Logistics & Transportation
Use Cases	Fleet Management
Services	System Integration
Challenge	The Commonwealth of Pennsylvania was faced with the challenge of reducing its fleet size by 20% as part of a mandate by the Governor to make government work smarter and more efficiently while spending less money. The Commonwealth's fleet consisted of 9,886 vehicles, many of which were underutilized or too expensive to maintain. The existing fleet management practices were not optimal, and there was a lack of transparency about the size and status of the fleet. The challenge was to downsize the fleet while maintaining current transportation services for Commonwealth employees. Read More
About Customer	The customer in this case study is the Commonwealth of Pennsylvania, a state government in the United States. The Commonwealth has a fleet of 9,886 vehicles that are used by various government agencies. The fleet management is overseen by the Department of General Services (DGS), led by Fleet Manager Steve Weidner. The DGS was tasked with the challenge of reducing the fleet size by 20% as part of a mandate by the Governor to make government work smarter and more efficiently while spending less money. Read More
Solution	The DGS, led by Fleet Manager Steve Weidner, used a systematic and transparent approach to effectively downsize the fleet. They audited the fleet to determine its true size and published the number publicly. They expanded the use of their fleet management software, FleetFocus, throughout the whole enterprise, which allowed them to extract the data they needed to understand which vehicles should be eliminated, replaced or reassigned. They instituted one comprehensive fleet policy that assigned vehicles based on documented business need, rather than politics or preference. They contracted with a third-party for management of temporary transportation services, providing agencies and employees a third option for transportation. They also collaborated with the Office of Administration and Office of the Budget to align Fleet and Travel Policies, developing tools to empower employees to follow the new policies and procedures. Read More Log in to view content
Contents

Technology Category

Functional Applications - Fleet Management Systems (FMS)

Applicable Functions

Logistics & Transportation

Use Cases

Fleet Management

Services

System Integration

Challenge

The Commonwealth of Pennsylvania was faced with the challenge of reducing its fleet size by 20% as part of a mandate by the Governor to make government work smarter and more efficiently while spending less money. The Commonwealth's fleet consisted of 9,886 vehicles, many of which were underutilized or too expensive to maintain. The existing fleet management practices were not optimal, and there was a lack of transparency about the size and status of the fleet. The challenge was to downsize the fleet while maintaining current transportation services for Commonwealth employees.

About Customer

The customer in this case study is the Commonwealth of Pennsylvania, a state government in the United States. The Commonwealth has a fleet of 9,886 vehicles that are used by various government agencies. The fleet management is overseen by the Department of General Services (DGS), led by Fleet Manager Steve Weidner. The DGS was tasked with the challenge of reducing the fleet size by 20% as part of a mandate by the Governor to make government work smarter and more efficiently while spending less money.

Solution

The DGS, led by Fleet Manager Steve Weidner, used a systematic and transparent approach to effectively downsize the fleet. They audited the fleet to determine its true size and published the number publicly. They expanded the use of their fleet management software, FleetFocus, throughout the whole enterprise, which allowed them to extract the data they needed to understand which vehicles should be eliminated, replaced or reassigned. They instituted one comprehensive fleet policy that assigned vehicles based on documented business need, rather than politics or preference. They contracted with a third-party for management of temporary transportation services, providing agencies and employees a third option for transportation. They also collaborated with the Office of Administration and Office of the Budget to align Fleet and Travel Policies, developing tools to empower employees to follow the new policies and procedures.

Impact #1	DGS exceeded their goal of a 20% fleet reduction and decreased the fleet by 24%.
Impact #2	The Commonwealth of Pennsylvania replaced full parking lots of Commonwealth vehicles waiting to be used with flexible and fiscally-responsible policies that serve both the Commonwealth employees and the taxpayers of Pennsylvania.
Impact #3	The Commonwealth has realized savings of nearly $60 million dollars through revising fleet policies alone.

Impact #1

DGS exceeded their goal of a 20% fleet reduction and decreased the fleet by 24%.

Impact #2

The Commonwealth of Pennsylvania replaced full parking lots of Commonwealth vehicles waiting to be used with flexible and fiscally-responsible policies that serve both the Commonwealth employees and the taxpayers of Pennsylvania.

Impact #3

The Commonwealth has realized savings of nearly $60 million dollars through revising fleet policies alone.

Benefit #1	$44.1M for non-replacement of 2,057 disposed vehicles
Benefit #2	$6.5M in cost avoidance for fuel and maintenance on disposed vehicles
Benefit #3	$542,000 in savings from privatization of the Temporary Transportation Fleet

Benefit #1

$44.1M for non-replacement of 2,057 disposed vehicles

Benefit #2

$6.5M in cost avoidance for fuel and maintenance on disposed vehicles

Benefit #3

$542,000 in savings from privatization of the Temporary Transportation Fleet

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Overview

How the Commonwealth of Pennsylvania Saved Over $55 Million Using a Systematic Fleet Management Approach

Operational Impact

Quantitative Benefit