Case Studies Here to Serve: Fast Food with Even Faster Budgets

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	Here to Serve: Fast Food with Even Faster Budgets

Here to Serve: Fast Food with Even Faster Budgets

Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration Platform as a Service (PaaS) - Data Management Platforms
Applicable Industries	Food & Beverage
Applicable Functions	Business Operation Quality Assurance
Services	Software Design & Engineering Services System Integration
Challenge	Tacala, the largest Taco Bell franchise owner in North America, faced significant challenges in centralizing their budgeting process across 277 retail locations over 13 different reporting periods. The existing system was plagued by version control issues between spreadsheets, SQL queries, and legacy software, leading to costly, time-consuming, and error-prone manual data collection. The need for a more efficient and accurate budgeting process was evident, as the current method was not sustainable for a company of their size and complexity. Read More
About Customer	Tacala is the largest Taco Bell franchise owner in North America, operating 277 retail locations. With revenues of $400 million, Tacala is a significant player in the fast-food industry. The company was using Microsoft Dynamics GP for their existing software needs, but faced challenges in their budgeting and reporting processes. The manual data collection and version control issues were hindering their operational efficiency, prompting the need for a more streamlined and automated solution. Tacala's user base for the new system included 15 key personnel involved in budgeting and reporting. Read More
Solution	After exploring various options from mega-vendors to niche providers, Tacala selected Vena for its robust version control, automated workflow, central database, and seamless integration with existing source systems. The simple Excel interface of Vena led to rapid and widespread adoption among Tacala's users, with no disruption to existing processes. The implementation of Vena allowed Tacala to centralize their budgeting process, eliminate errors, and reduce the reliance on manual data collection. The integration with Microsoft Dynamics GP further streamlined their operations, providing a single source of truth for all budgeting and reporting activities. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Platform as a Service (PaaS) - Data Management Platforms

Applicable Industries

Food & Beverage

Applicable Functions

Business Operation

Quality Assurance

Services

Software Design & Engineering Services

System Integration

Challenge

Tacala, the largest Taco Bell franchise owner in North America, faced significant challenges in centralizing their budgeting process across 277 retail locations over 13 different reporting periods. The existing system was plagued by version control issues between spreadsheets, SQL queries, and legacy software, leading to costly, time-consuming, and error-prone manual data collection. The need for a more efficient and accurate budgeting process was evident, as the current method was not sustainable for a company of their size and complexity.

About Customer

Tacala is the largest Taco Bell franchise owner in North America, operating 277 retail locations. With revenues of $400 million, Tacala is a significant player in the fast-food industry. The company was using Microsoft Dynamics GP for their existing software needs, but faced challenges in their budgeting and reporting processes. The manual data collection and version control issues were hindering their operational efficiency, prompting the need for a more streamlined and automated solution. Tacala's user base for the new system included 15 key personnel involved in budgeting and reporting.

Solution

After exploring various options from mega-vendors to niche providers, Tacala selected Vena for its robust version control, automated workflow, central database, and seamless integration with existing source systems. The simple Excel interface of Vena led to rapid and widespread adoption among Tacala's users, with no disruption to existing processes. The implementation of Vena allowed Tacala to centralize their budgeting process, eliminate errors, and reduce the reliance on manual data collection. The integration with Microsoft Dynamics GP further streamlined their operations, providing a single source of truth for all budgeting and reporting activities.

Impact #1	The budgeting cycle was significantly reduced from 4-6 weeks to just 14 calendar days, thanks to the automation and centralization provided by Vena.
Impact #2	The elimination of version control issues and errors resulted in more accurate and trusted data, enhancing the overall reliability of the budgeting process.
Impact #3	End-user adoption and satisfaction were high due to the familiar Excel interface, which minimized the learning curve and ensured a smooth transition.

Impact #1

The budgeting cycle was significantly reduced from 4-6 weeks to just 14 calendar days, thanks to the automation and centralization provided by Vena.

Impact #2

The elimination of version control issues and errors resulted in more accurate and trusted data, enhancing the overall reliability of the budgeting process.

Impact #3

End-user adoption and satisfaction were high due to the familiar Excel interface, which minimized the learning curve and ensured a smooth transition.

Benefit #1	Tacala cut their budgeting cycle from 4-6 weeks to 14 calendar days, achieving a 2/3 cycle time reduction.

Benefit #1

Tacala cut their budgeting cycle from 4-6 weeks to 14 calendar days, achieving a 2/3 cycle time reduction.

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Overview

Here to Serve: Fast Food with Even Faster Budgets

Operational Impact

Quantitative Benefit