DocuWare Case Studies Elit Streamlines Receivables Management with DocuWare Cloud

Edit This Case Study Record

	Elit Streamlines Receivables Management with DocuWare Cloud DocuWare

Elit Streamlines Receivables Management with DocuWare Cloud

DocuWare

Technology Category	Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Functions	Business Operation
Services	Cloud Planning, Design & Implementation Services
Challenge	Elit, a Romanian meat business, experienced significant growth in recent years, leading to an increase in daily deliveries and the creation of over 4,000 delivery slips and outgoing invoices daily. The customer confirms receipt of the goods on these documents, which are then returned to the company. For the company’s invoicing department, this process meant a lot of work. Before using a document management system (DMS), employees had to check each signed document individually and manually. Especially in disagreements, the manual approach was especially negative: sometimes several weeks passed before the money was received. In addition, a productivity test revealed that hundreds of invoices remained unpaid every month - resulting in a correspondingly large number of follow-ups and time wasted. Read More
About Customer	Elit is a heavyweight in the Romanian meat business with over 1,800 employees and more than 15 years of experience. The company has recently become part of the global Smithfield Group. Every month the company produces several thousand tons of fresh meat and meat products. Elit supplies customers worldwide via various distribution centers. The company‘s significant growth in recent years as a result of a broader product portfolio also led to an increase in daily deliveries on the logistics side. More than 4,000 delivery slips and outgoing invoices are created daily and sent together with the goods. Read More
Solution	Elit implemented DocuWare Cloud to digitally map the entire workflow. All delivery and invoice documents are captured with powerful scanners. DocuWare automatically recognizes which customer a document belongs to and stores the documents in the electronic file cabinet. This reduces human error and document loss to virtually zero. Employees can then access the documents via a simple user interface and enter various index terms – a full-text search is also available. Thanks to the consistent use of the DMS, Elit was able to significantly reduce the processing time required for an invoice – outstanding accounts have also fallen significantly. In disputes, for example, the company immediately has the necessary proof ready in the form of documents. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Cloud Computing

Applicable Functions

Business Operation

Services

Cloud Planning, Design & Implementation Services

Challenge

Elit, a Romanian meat business, experienced significant growth in recent years, leading to an increase in daily deliveries and the creation of over 4,000 delivery slips and outgoing invoices daily. The customer confirms receipt of the goods on these documents, which are then returned to the company. For the company’s invoicing department, this process meant a lot of work. Before using a document management system (DMS), employees had to check each signed document individually and manually. Especially in disagreements, the manual approach was especially negative: sometimes several weeks passed before the money was received. In addition, a productivity test revealed that hundreds of invoices remained unpaid every month - resulting in a correspondingly large number of follow-ups and time wasted.

About Customer

Elit is a heavyweight in the Romanian meat business with over 1,800 employees and more than 15 years of experience. The company has recently become part of the global Smithfield Group. Every month the company produces several thousand tons of fresh meat and meat products. Elit supplies customers worldwide via various distribution centers. The company‘s significant growth in recent years as a result of a broader product portfolio also led to an increase in daily deliveries on the logistics side. More than 4,000 delivery slips and outgoing invoices are created daily and sent together with the goods.

Solution

Elit implemented DocuWare Cloud to digitally map the entire workflow. All delivery and invoice documents are captured with powerful scanners. DocuWare automatically recognizes which customer a document belongs to and stores the documents in the electronic file cabinet. This reduces human error and document loss to virtually zero. Employees can then access the documents via a simple user interface and enter various index terms – a full-text search is also available. Thanks to the consistent use of the DMS, Elit was able to significantly reduce the processing time required for an invoice – outstanding accounts have also fallen significantly. In disputes, for example, the company immediately has the necessary proof ready in the form of documents.

Impact #1	The number of missing invoice returns could be reduced by 97 percent.
Impact #2	Outstanding receivables decreased accordingly.
Impact #3	Improved communication between sales and accounting.

Impact #1

The number of missing invoice returns could be reduced by 97 percent.

Impact #2

Outstanding receivables decreased accordingly.

Impact #3

Improved communication between sales and accounting.

Benefit #1	The number of missing invoice returns could be reduced by 97 percent.
Benefit #2	Outstanding receivables decreased accordingly.

Benefit #1

The number of missing invoice returns could be reduced by 97 percent.

Benefit #2

Outstanding receivables decreased accordingly.

Download PDF Version

Overview

Elit Streamlines Receivables Management with DocuWare Cloud

Operational Impact

Quantitative Benefit