4ALLPORTAL Case Studies Efficient Worldwide Collaboration through Central Database Access: A Case Study on OMICRON

Edit This Case Study Record

	Efficient Worldwide Collaboration through Central Database Access: A Case Study on OMICRON 4ALLPORTAL

Efficient Worldwide Collaboration through Central Database Access: A Case Study on OMICRON

4ALLPORTAL

Technology Category	Application Infrastructure & Middleware - Database Management & Storage Infrastructure as a Service (IaaS) - Cloud Databases
Applicable Industries	Electrical Grids Equipment & Machinery
Applicable Functions	Maintenance Quality Assurance
Use Cases	Experimentation Automation Virtual Training
Services	System Integration Training
Challenge	OMICRON, an Austrian company specializing in the development of innovative technologies for electrical power supply, was facing a significant challenge in managing its digital assets. The company had a vast archive of 100,000 digital assets, including pictures, videos, graphics, documents, and audio files. These assets were stored on a file server with a complex folder structure, making it difficult for employees to search and find the necessary assets. The system was particularly inefficient for the 50 creatives and another hundred local and international colleagues who were working with the database. The configuration of the database made searching and finding assets extremely difficult and inefficient. Additionally, the system required a significant amount of effort to train new employees. The need for a more efficient system led the Marketing team to initiate the purchase of a Digital Asset Management (DAM) system. Read More
About Customer	OMICRON is an Austrian company that develops innovative technologies for all areas of electrical power supply. The company focuses on electrical testing of medium- and high-voltage equipment, protection testing, and testing of digital switchgears. It also has a separate Cyber Security division. In addition to these, OMICRON offers consulting, commissioning, testing, diagnostics, and training services. Its customers include energy suppliers, equipment manufacturers, large industrial companies, and service providers in the area of electrical engineering. Founded in 1984, the company now operates in 160 countries and employs around 920 people at 25 locations in Europe, North America, South America, Asia, Australia, and the Middle East. Read More
Solution	After evaluating various tools, OMICRON decided to implement the 4ALLPORTAL DAM system. The system was chosen for its modern interface, extensive product scope, and adaptability. The DAM system was designed to meet the needs of various stakeholders within the company, including Internal Communications, User Experience, Marketing, and Sales. For the IT department, it was crucial that the DAM standard was fully developed and update reliability was ensured. The system allowed all files to be stored in one central location that could be accessed via a web-based tool. The implementation of the DAM system took six months, after which training was provided to the employees. The system also included automatic keywording, which saved a lot of time. The DAM system also fostered collaboration through a 'traffic light' system that governed the rights to use the images. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Database Management & Storage

Infrastructure as a Service (IaaS) - Cloud Databases

Applicable Industries

Electrical Grids

Equipment & Machinery

Applicable Functions

Maintenance

Quality Assurance

Use Cases

Experimentation Automation

Virtual Training

Services

System Integration

Training

Challenge

OMICRON, an Austrian company specializing in the development of innovative technologies for electrical power supply, was facing a significant challenge in managing its digital assets. The company had a vast archive of 100,000 digital assets, including pictures, videos, graphics, documents, and audio files. These assets were stored on a file server with a complex folder structure, making it difficult for employees to search and find the necessary assets. The system was particularly inefficient for the 50 creatives and another hundred local and international colleagues who were working with the database. The configuration of the database made searching and finding assets extremely difficult and inefficient. Additionally, the system required a significant amount of effort to train new employees. The need for a more efficient system led the Marketing team to initiate the purchase of a Digital Asset Management (DAM) system.

About Customer

OMICRON is an Austrian company that develops innovative technologies for all areas of electrical power supply. The company focuses on electrical testing of medium- and high-voltage equipment, protection testing, and testing of digital switchgears. It also has a separate Cyber Security division. In addition to these, OMICRON offers consulting, commissioning, testing, diagnostics, and training services. Its customers include energy suppliers, equipment manufacturers, large industrial companies, and service providers in the area of electrical engineering. Founded in 1984, the company now operates in 160 countries and employs around 920 people at 25 locations in Europe, North America, South America, Asia, Australia, and the Middle East.

Solution

After evaluating various tools, OMICRON decided to implement the 4ALLPORTAL DAM system. The system was chosen for its modern interface, extensive product scope, and adaptability. The DAM system was designed to meet the needs of various stakeholders within the company, including Internal Communications, User Experience, Marketing, and Sales. For the IT department, it was crucial that the DAM standard was fully developed and update reliability was ensured. The system allowed all files to be stored in one central location that could be accessed via a web-based tool. The implementation of the DAM system took six months, after which training was provided to the employees. The system also included automatic keywording, which saved a lot of time. The DAM system also fostered collaboration through a 'traffic light' system that governed the rights to use the images.

Impact #1	The implementation of the 4ALLPORTAL DAM system has significantly improved the efficiency of OMICRON's operations. The system has made it easier for employees to search and find the necessary digital assets, saving the company a lot of time. The automatic keywording feature has further streamlined the process. The system has also fostered collaboration among employees through the 'traffic light' system that governs the rights to use the images. This has made it easier for employees to work together, regardless of their location. The system has also reduced the need for training new employees, further contributing to the company's efficiency. Overall, the 4ALLPORTAL DAM system has proven its value at OMICRON, helping the company to better manage its digital assets and improve its operations.

Impact #1

The implementation of the 4ALLPORTAL DAM system has significantly improved the efficiency of OMICRON's operations. The system has made it easier for employees to search and find the necessary digital assets, saving the company a lot of time. The automatic keywording feature has further streamlined the process. The system has also fostered collaboration among employees through the 'traffic light' system that governs the rights to use the images. This has made it easier for employees to work together, regardless of their location. The system has also reduced the need for training new employees, further contributing to the company's efficiency. Overall, the 4ALLPORTAL DAM system has proven its value at OMICRON, helping the company to better manage its digital assets and improve its operations.

Benefit #1	The DAM system manages 100,000 digital assets, making them easily accessible to employees worldwide.
Benefit #2	The system has reduced the time spent on searching and finding files, significantly improving efficiency.
Benefit #3	The system has eliminated the need for duplicate photos and various image formats, saving valuable storage space.

Benefit #1

The DAM system manages 100,000 digital assets, making them easily accessible to employees worldwide.

Benefit #2

The system has reduced the time spent on searching and finding files, significantly improving efficiency.

Benefit #3

The system has eliminated the need for duplicate photos and various image formats, saving valuable storage space.

Download PDF Version

Overview

Efficient Worldwide Collaboration through Central Database Access: A Case Study on OMICRON

Operational Impact

Quantitative Benefit