DocuWare Case Studies EBB Truck Center Streamlines Accounting with DocuWare

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	EBB Truck Center Streamlines Accounting with DocuWare DocuWare

EBB Truck Center Streamlines Accounting with DocuWare

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Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration
Applicable Industries	Transportation
Use Cases	Inventory Management Supply Chain Visibility
Services	System Integration Training
Challenge	EBB Truck Center, a specialist in the commercial vehicle sector, was facing challenges with its accounting processes. The company's decentralized structure, with several branch offices, meant that receipts were often in transit for days and sometimes even lost. This led to delays and inefficiencies in the processing of incoming invoices. The company was also looking to digitize its entire sales process, which was typically accompanied by more than 100 pages of documents and records. These were previously collected in 30 binders, making the process cumbersome and time-consuming. Read More
About Customer	EBB Truck Center is a specialist in the commercial vehicle sector, founded in 2004. The company's business areas range from the sale of commercial vehicles to service, repair, and specialized vehicle construction. EBB Truck Center operates from three locations and has numerous service partners. The company uses its own programming and ADDISON software for finance and accounting, tailored to the specific requirements of its operations. They have been using DocuWare since 2017, chosen for its adaptability, scalability, and the know-how of the DMS provider. Read More
Solution	EBB Truck Center implemented DocuWare to digitize its incoming invoices. The company integrated DocuWare into its existing ADDISON and FILAKS.PLUS software, which are specifically designed for the automotive and commercial vehicle industries. The company developed workflows that map processing paths for incoming invoices for a wide variety of situations. These workflows were highly complex, with up to 50 queries and branches. For example, there are workflows that set incoming invoices to a reclamation status and automatically check with the ERP system whether a suitable purchase order exists. The company also plans to digitize the entire sales process, setting it up digitally from the outset as part of the sales process. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Applicable Industries

Transportation

Use Cases

Inventory Management

Supply Chain Visibility

Services

System Integration

Training

Challenge

EBB Truck Center, a specialist in the commercial vehicle sector, was facing challenges with its accounting processes. The company's decentralized structure, with several branch offices, meant that receipts were often in transit for days and sometimes even lost. This led to delays and inefficiencies in the processing of incoming invoices. The company was also looking to digitize its entire sales process, which was typically accompanied by more than 100 pages of documents and records. These were previously collected in 30 binders, making the process cumbersome and time-consuming.

About Customer

EBB Truck Center is a specialist in the commercial vehicle sector, founded in 2004. The company's business areas range from the sale of commercial vehicles to service, repair, and specialized vehicle construction. EBB Truck Center operates from three locations and has numerous service partners. The company uses its own programming and ADDISON software for finance and accounting, tailored to the specific requirements of its operations. They have been using DocuWare since 2017, chosen for its adaptability, scalability, and the know-how of the DMS provider.

Solution

EBB Truck Center implemented DocuWare to digitize its incoming invoices. The company integrated DocuWare into its existing ADDISON and FILAKS.PLUS software, which are specifically designed for the automotive and commercial vehicle industries. The company developed workflows that map processing paths for incoming invoices for a wide variety of situations. These workflows were highly complex, with up to 50 queries and branches. For example, there are workflows that set incoming invoices to a reclamation status and automatically check with the ERP system whether a suitable purchase order exists. The company also plans to digitize the entire sales process, setting it up digitally from the outset as part of the sales process.

Impact #1	Processing times for invoices have been reduced to one third, making processes more secure.
Impact #2	The company has been able to save a lot of money through early payment discounts.
Impact #3	The company is now able to set up the sales process digitally from the outset, reducing the need for physical storage and making the process more efficient.

Impact #1

Processing times for invoices have been reduced to one third, making processes more secure.

Impact #2

The company has been able to save a lot of money through early payment discounts.

Impact #3

The company is now able to set up the sales process digitally from the outset, reducing the need for physical storage and making the process more efficient.

Benefit #1	Processing times for invoices reduced by 66%
Benefit #2	Significant cost savings through early payment discounts

Benefit #1

Processing times for invoices reduced by 66%

Benefit #2

Significant cost savings through early payment discounts

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Overview

EBB Truck Center Streamlines Accounting with DocuWare

Operational Impact

Quantitative Benefit