Case Studies Duke University Medical Center: Integrated Healthcare, Integrated Databases

Edit This Case Study Record

	Duke University Medical Center: Integrated Healthcare, Integrated Databases

Duke University Medical Center: Integrated Healthcare, Integrated Databases

Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration Functional Applications - Enterprise Resource Planning Systems (ERP) Functional Applications - Remote Monitoring & Control Systems
Applicable Industries	Education Healthcare & Hospitals
Applicable Functions	Business Operation Facility Management
Use Cases	Asset Health Management (AHM) Building Automation & Control Building Energy Management Predictive Maintenance
Services	Software Design & Engineering Services System Integration
Challenge	ADG, part of Duke's Corporate Information Services, faced the challenge of unifying space information that was scattered across various homegrown systems. Different departments tracked space data for different purposes and at varying levels of detail, leading to inconsistencies and inefficiencies. The Medical Center Architect's Office used ARCHIBUS for planning and construction, while the Plant Accounting department relied on a flat-file database. Additionally, many large Medical School departments maintained their own separate systems, further complicating the task of creating a unified institutional space system. Read More
About Customer	Duke University Medical Center and Health System (DUHS) in Durham, North Carolina, is a top-rated hospital consistently recognized by U.S. News & World Report. As one of the nation's leading medical centers, DUHS operates a large clinical and biomedical research enterprise, quickly translating technological and medical advancements into improved patient care. The Administrative Development Group (ADG) within Duke's Corporate Information Services is dedicated to ensuring that space information is readily available to various stakeholders, including space planners, corporate accountants, Duke architects, and Medical School deans. DUHS encompasses three hospitals and other clinical facilities, making it a significant player in the healthcare sector. Read More
Solution	The ADG team developed a Web application that interfaced with existing ARCHIBUS tables and added new tables for Duke-specific data. This application, known as the Space Tracking and Reporting system (STAR), allows department administrators and space managers to edit their own space information. STAR integrates data from various sources into a single database, making it easier to manage and track space usage. Additional ARCHIBUS licenses were purchased for the Plant Accounting users, ensuring that all institutional data at Duke is now tracked in one comprehensive database. This integrated system supports various applications, including Medicare and Medicaid reporting, forecasting, budgeting, and year-end closing. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Functional Applications - Enterprise Resource Planning Systems (ERP)

Functional Applications - Remote Monitoring & Control Systems

Applicable Industries

Education

Healthcare & Hospitals

Applicable Functions

Business Operation

Facility Management

Use Cases

Asset Health Management (AHM)

Building Automation & Control

Building Energy Management

Predictive Maintenance

Services

Software Design & Engineering Services

System Integration

Challenge

ADG, part of Duke's Corporate Information Services, faced the challenge of unifying space information that was scattered across various homegrown systems. Different departments tracked space data for different purposes and at varying levels of detail, leading to inconsistencies and inefficiencies. The Medical Center Architect's Office used ARCHIBUS for planning and construction, while the Plant Accounting department relied on a flat-file database. Additionally, many large Medical School departments maintained their own separate systems, further complicating the task of creating a unified institutional space system.

About Customer

Duke University Medical Center and Health System (DUHS) in Durham, North Carolina, is a top-rated hospital consistently recognized by U.S. News & World Report. As one of the nation's leading medical centers, DUHS operates a large clinical and biomedical research enterprise, quickly translating technological and medical advancements into improved patient care. The Administrative Development Group (ADG) within Duke's Corporate Information Services is dedicated to ensuring that space information is readily available to various stakeholders, including space planners, corporate accountants, Duke architects, and Medical School deans. DUHS encompasses three hospitals and other clinical facilities, making it a significant player in the healthcare sector.

Solution

The ADG team developed a Web application that interfaced with existing ARCHIBUS tables and added new tables for Duke-specific data. This application, known as the Space Tracking and Reporting system (STAR), allows department administrators and space managers to edit their own space information. STAR integrates data from various sources into a single database, making it easier to manage and track space usage. Additional ARCHIBUS licenses were purchased for the Plant Accounting users, ensuring that all institutional data at Duke is now tracked in one comprehensive database. This integrated system supports various applications, including Medicare and Medicaid reporting, forecasting, budgeting, and year-end closing.

Impact #1	The integrated space data has streamlined the allocation of costs, ensuring accurate charge-backs for services like public safety and groundskeeping.
Impact #2	The Health System uses the integrated data for Medicare and Medicaid reporting, enhancing compliance and reporting accuracy.
Impact #3	The Duke Accounting division leverages the space data for forecasting, budgeting, and year-end closing, improving financial planning and management.

Impact #1

The integrated space data has streamlined the allocation of costs, ensuring accurate charge-backs for services like public safety and groundskeeping.

Impact #2

The Health System uses the integrated data for Medicare and Medicaid reporting, enhancing compliance and reporting accuracy.

Impact #3

The Duke Accounting division leverages the space data for forecasting, budgeting, and year-end closing, improving financial planning and management.

Benefit #1	Facilities Facts: 400 buildings, approximately 12 million square feet, all managed by ARCHIBUS.

Benefit #1

Facilities Facts: 400 buildings, approximately 12 million square feet, all managed by ARCHIBUS.

Download PDF Version

Overview

Duke University Medical Center: Integrated Healthcare, Integrated Databases

Operational Impact

Quantitative Benefit