DocuWare Case Studies DocuWare successfully automates the hiring process for Independent School District 196

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	DocuWare successfully automates the hiring process for Independent School District 196 DocuWare

DocuWare successfully automates the hiring process for Independent School District 196

DocuWare

Technology Category	Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries	Education
Applicable Functions	Human Resources
Use Cases	Regulatory Compliance Monitoring Remote Collaboration
Services	System Integration
Challenge	Independent School District 196, a K-12 public school district in Rosemount, Minnesota, was struggling with a paper-based hiring process. The district, which serves more than 28,000 students and is one of the area’s largest employers, was facing administrative headaches due to the manual review and check-out of resumes. Principals and hiring supervisors had to visit the district office in person to review applications, which was time-consuming and inefficient. Additionally, the HR department was maintaining employee files in paper form, which posed security risks and made it difficult to comply with governmental and internal regulations. Read More
About Customer	Independent School District 196 is a state and nationally recognized K-12 public school district located in Rosemount, Minnesota. The district serves more than 28,000 students and is one of the area’s largest employers. The district is committed to providing a high-quality education to its students and strives to maintain a safe and secure environment for its staff. The district's HR department is responsible for managing the hiring process and maintaining employee files. Read More
Solution	The district implemented DocuWare, a digital solution that eliminated paper applications and automated the hiring process. With DocuWare, principals and hiring supervisors could review applicant files from their offices or at home using the solution’s Mobile app, eliminating the need to visit the district office in person. The HR department also decided to maintain employee files in electronic form using DocuWare. This improved the security of confidential employee information and enabled the HR staff to better comply with regulations, as DocuWare automatically enforces retention schedules. The district also set up a terminal that employees use to review their own records, further reducing the time HR staff spends on document retrieval. Read More Log in to view content
Contents

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Applicable Industries

Education

Applicable Functions

Human Resources

Use Cases

Regulatory Compliance Monitoring

Remote Collaboration

Services

System Integration

Challenge

Independent School District 196, a K-12 public school district in Rosemount, Minnesota, was struggling with a paper-based hiring process. The district, which serves more than 28,000 students and is one of the area’s largest employers, was facing administrative headaches due to the manual review and check-out of resumes. Principals and hiring supervisors had to visit the district office in person to review applications, which was time-consuming and inefficient. Additionally, the HR department was maintaining employee files in paper form, which posed security risks and made it difficult to comply with governmental and internal regulations.

About Customer

Independent School District 196 is a state and nationally recognized K-12 public school district located in Rosemount, Minnesota. The district serves more than 28,000 students and is one of the area’s largest employers. The district is committed to providing a high-quality education to its students and strives to maintain a safe and secure environment for its staff. The district's HR department is responsible for managing the hiring process and maintaining employee files.

Solution

The district implemented DocuWare, a digital solution that eliminated paper applications and automated the hiring process. With DocuWare, principals and hiring supervisors could review applicant files from their offices or at home using the solution’s Mobile app, eliminating the need to visit the district office in person. The HR department also decided to maintain employee files in electronic form using DocuWare. This improved the security of confidential employee information and enabled the HR staff to better comply with regulations, as DocuWare automatically enforces retention schedules. The district also set up a terminal that employees use to review their own records, further reducing the time HR staff spends on document retrieval.

Impact #1	The implementation of DocuWare resulted in significant time savings for the HR department, as they no longer had to manually review and check out resumes.
Impact #2	The security of confidential employee information was improved, thanks to DocuWare’s security features.
Impact #3	The HR department was better able to comply with governmental and internal regulations, as DocuWare automatically enforces retention schedules.

Impact #1

The implementation of DocuWare resulted in significant time savings for the HR department, as they no longer had to manually review and check out resumes.

Impact #2

The security of confidential employee information was improved, thanks to DocuWare’s security features.

Impact #3

The HR department was better able to comply with governmental and internal regulations, as DocuWare automatically enforces retention schedules.

Benefit #1	Significant savings on recruitment costs.
Benefit #2	Expansion of DocuWare use to other departments including student records and transcripts, special education records, board of education records, as well as the payroll and facilities departments.

Benefit #1

Significant savings on recruitment costs.

Benefit #2

Expansion of DocuWare use to other departments including student records and transcripts, special education records, board of education records, as well as the payroll and facilities departments.

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Overview

DocuWare successfully automates the hiring process for Independent School District 196

Operational Impact

Quantitative Benefit