DocuWare Case Studies Digital Transformation of Klemens Ott with DocuWare

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	Digital Transformation of Klemens Ott with DocuWare DocuWare

Digital Transformation of Klemens Ott with DocuWare

DocuWare

Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration
Applicable Industries	Construction & Infrastructure
Applicable Functions	Human Resources
Services	System Integration
Challenge	Klemens Ott, a roofing company founded in 1960, was facing challenges with their existing document management process. The company's documentation requirements had increased significantly, and the software they were using to digitize their documents was reaching its limits. They needed an innovative document management system (DMS) that would not only guarantee future security with its high functionality and scalability, but would also be highly accepted by both the administration and the roofers working on construction sites. The company was looking for a solution that could easily integrate into their existing IT infrastructure and offer a high degree of adaptability. Read More
About Customer	Klemens Ott is a roofing company founded in 1960. The company has 50 employees and offers customers complete solutions for renovation, waterproofing and roofing as well as facade design and building protection. Being open to new ideas is an important success factor for the company. They strive to offer innovative solutions to their customers and are always looking for ways to improve their operations and services. The company has a strong focus on digitization and is constantly looking for ways to improve their document management process. Read More
Solution	The company decided to implement DocuWare, a document management system (DMS), to restructure their document management process. The implementation was carried out by a DocuWare Partner, who digitally mapped, tested, and optimized the processes defined in the Quality Management Manual in the system. Existing documents were also imported into DocuWare. The company now uses four main electronic file cabinets for projects, administration, personnel, along with fleet, machinery and occupational safety. Paper documents are digitized using eleven desktop scanners at different workstations. In addition, a standard interface provides integration into an industry solution specially developed for the trade. The company also defined digitization guidelines for all operating areas, ranging from accounting to the personnel department, which now only works with digital employee files. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Applicable Industries

Construction & Infrastructure

Applicable Functions

Human Resources

Services

System Integration

Challenge

Klemens Ott, a roofing company founded in 1960, was facing challenges with their existing document management process. The company's documentation requirements had increased significantly, and the software they were using to digitize their documents was reaching its limits. They needed an innovative document management system (DMS) that would not only guarantee future security with its high functionality and scalability, but would also be highly accepted by both the administration and the roofers working on construction sites. The company was looking for a solution that could easily integrate into their existing IT infrastructure and offer a high degree of adaptability.

About Customer

Klemens Ott is a roofing company founded in 1960. The company has 50 employees and offers customers complete solutions for renovation, waterproofing and roofing as well as facade design and building protection. Being open to new ideas is an important success factor for the company. They strive to offer innovative solutions to their customers and are always looking for ways to improve their operations and services. The company has a strong focus on digitization and is constantly looking for ways to improve their document management process.

Solution

The company decided to implement DocuWare, a document management system (DMS), to restructure their document management process. The implementation was carried out by a DocuWare Partner, who digitally mapped, tested, and optimized the processes defined in the Quality Management Manual in the system. Existing documents were also imported into DocuWare. The company now uses four main electronic file cabinets for projects, administration, personnel, along with fleet, machinery and occupational safety. Paper documents are digitized using eleven desktop scanners at different workstations. In addition, a standard interface provides integration into an industry solution specially developed for the trade. The company also defined digitization guidelines for all operating areas, ranging from accounting to the personnel department, which now only works with digital employee files.

Impact #1	The implementation of DocuWare has significantly exceeded the original objectives of greater efficiency, transparency, and service orientation.
Impact #2	The company has been able to largely do without paper, which is also helping the environment.
Impact #3	The company is now able to securely access documents – even via tablets and directly from a construction site.

Impact #1

The implementation of DocuWare has significantly exceeded the original objectives of greater efficiency, transparency, and service orientation.

Impact #2

The company has been able to largely do without paper, which is also helping the environment.

Impact #3

The company is now able to securely access documents – even via tablets and directly from a construction site.

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Overview

Digital Transformation of Klemens Ott with DocuWare

Operational Impact