Bizimply Case Studies Digital Transformation of Kerala Kitchen: From Excel Sheets to Efficient Scheduling

Edit This Case Study Record

	Digital Transformation of Kerala Kitchen: From Excel Sheets to Efficient Scheduling Bizimply

Digital Transformation of Kerala Kitchen: From Excel Sheets to Efficient Scheduling

Bizimply

Technology Category	Sensors - GPS
Applicable Industries	Automotive Food & Beverage
Use Cases	Personnel Tracking & Monitoring Time Sensitive Networking
Services	System Integration
Challenge	Kerala Kitchen, a thriving family business serving authentic Indian food, faced significant challenges with staff scheduling and communication as they expanded from a single food truck to two restaurant locations. The traditional method of using Excel spreadsheets for creating weekly rotas was proving inefficient and error-prone. Staff often forgot to check their hours, leading to confusion and miscommunication about shifts. The manual timesheet system for tracking attendance was not only devoid of any insight into labour sales percentage data but also lacked compliance proof. This led to further complications during payroll processing and holiday requests, with the process being prone to human errors and inaccuracies due to illegible handwriting. Read More
About Customer	Kerala Kitchen is a family-owned business that has been serving authentic Indian food since 2009. The business started with a single food truck and has since expanded to two restaurant locations. The founder, Lewis, was inspired by the light coastal flavours of Kerala and started the business out of his love for curry. The business has grown from a single food truck to a successful restaurant chain with over 30 employees. Despite their success, Kerala Kitchen faced challenges in staff scheduling and communication, which were exacerbated by their expansion. They sought a solution that would not only streamline these processes but also empower their manager, Daniela Rodriguez, who was responsible for these tasks. Read More
Solution	To address these challenges, Kerala Kitchen implemented Bizimply, a workforce management software. The software replaced the Excel-based scheduling with a simple, colour-coded drag-and-drop system that provided instant visibility into labour costs for each department. The team found the software easy to use and appreciated the improved communication it facilitated. The MyZimply App, part of the Bizimply software, allowed staff to access their schedules anytime and update their personal contact details, eliminating the need for printed rotas and reducing confusion about shift changes. The software also automated the process of tracking employee shift times, making it easier for managers to approve and export data to payroll. This not only saved time but also reduced errors, leading to significant cost savings. Read More Log in to view content
Contents

Technology Category

Sensors - GPS

Applicable Industries

Automotive

Food & Beverage

Use Cases

Personnel Tracking & Monitoring

Time Sensitive Networking

Services

System Integration

Challenge

Kerala Kitchen, a thriving family business serving authentic Indian food, faced significant challenges with staff scheduling and communication as they expanded from a single food truck to two restaurant locations. The traditional method of using Excel spreadsheets for creating weekly rotas was proving inefficient and error-prone. Staff often forgot to check their hours, leading to confusion and miscommunication about shifts. The manual timesheet system for tracking attendance was not only devoid of any insight into labour sales percentage data but also lacked compliance proof. This led to further complications during payroll processing and holiday requests, with the process being prone to human errors and inaccuracies due to illegible handwriting.

About Customer

Kerala Kitchen is a family-owned business that has been serving authentic Indian food since 2009. The business started with a single food truck and has since expanded to two restaurant locations. The founder, Lewis, was inspired by the light coastal flavours of Kerala and started the business out of his love for curry. The business has grown from a single food truck to a successful restaurant chain with over 30 employees. Despite their success, Kerala Kitchen faced challenges in staff scheduling and communication, which were exacerbated by their expansion. They sought a solution that would not only streamline these processes but also empower their manager, Daniela Rodriguez, who was responsible for these tasks.

Solution

To address these challenges, Kerala Kitchen implemented Bizimply, a workforce management software. The software replaced the Excel-based scheduling with a simple, colour-coded drag-and-drop system that provided instant visibility into labour costs for each department. The team found the software easy to use and appreciated the improved communication it facilitated. The MyZimply App, part of the Bizimply software, allowed staff to access their schedules anytime and update their personal contact details, eliminating the need for printed rotas and reducing confusion about shift changes. The software also automated the process of tracking employee shift times, making it easier for managers to approve and export data to payroll. This not only saved time but also reduced errors, leading to significant cost savings.

Impact #1	The implementation of Bizimply has brought about significant operational improvements for Kerala Kitchen. The new system has streamlined scheduling and communication, reducing confusion and miscommunication among staff about their shifts. The automation of attendance tracking has not only simplified payroll processing but also made it more accurate, reducing the likelihood of errors and disputes. The ability for staff to access their schedules and update their contact details through the MyZimply App has further improved communication and saved managerial time. Overall, the new system has made the business more efficient and has freed up time for managers to focus on other areas of the business.

Impact #1

The implementation of Bizimply has brought about significant operational improvements for Kerala Kitchen. The new system has streamlined scheduling and communication, reducing confusion and miscommunication among staff about their shifts. The automation of attendance tracking has not only simplified payroll processing but also made it more accurate, reducing the likelihood of errors and disputes. The ability for staff to access their schedules and update their contact details through the MyZimply App has further improved communication and saved managerial time. Overall, the new system has made the business more efficient and has freed up time for managers to focus on other areas of the business.

Benefit #1	Saved 5% on labour costs due to accurate timesheets
Benefit #2	Reduced payroll processing time from 2 days to about 45 minutes
Benefit #3	Eliminated the need for printed rotas, saving on printing costs and reducing environmental impact

Benefit #1

Saved 5% on labour costs due to accurate timesheets

Benefit #2

Reduced payroll processing time from 2 days to about 45 minutes

Benefit #3

Eliminated the need for printed rotas, saving on printing costs and reducing environmental impact

Download PDF Version

Overview

Digital Transformation of Kerala Kitchen: From Excel Sheets to Efficient Scheduling

Operational Impact

Quantitative Benefit