AuraQuantic Case Studies Digital Transformation of Fundación Séneca with AuraQuantic BPM Suite

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	Digital Transformation of Fundación Séneca with AuraQuantic BPM Suite AuraQuantic

Digital Transformation of Fundación Séneca with AuraQuantic BPM Suite

AuraQuantic

Technology Category	Infrastructure as a Service (IaaS) - Public Cloud Networks & Connectivity - NFC
Applicable Industries	Equipment & Machinery Finance & Insurance
Applicable Functions	Product Research & Development Quality Assurance
Use Cases	Inventory Management Leakage & Flood Monitoring
Services	System Integration Testing & Certification
Challenge	Fundación Séneca, a Science and Technology Agency in the Region of Murcia, was facing significant challenges with its existing system, EIS software. The system was largely manual, lacking automation and control over records. Document management was not integrated, and any additional documentation had to be physically handed in, making the process cumbersome and inefficient. Information retrieval was complicated due to the variety of applications it could be obtained from, leading to an overproduction of paper documentation. The main challenge that arose during the project was the integration with three institutional systems and the accounting program, an ad hoc program for the Fundación Séneca that managed the accounting and payment forecasts. Read More
About Customer	Fundación Séneca is a Science and Technology Agency in the Region of Murcia, Spain. It belongs to the regional public sector and was established in 1996 to aid in the development and implementation of programs promoting research in the Region of Murcia, as well as to help develop the capabilities of its science, technology, and innovation systems. The foundation contributes to the planning, implementation, and monitoring of regional policies on research and innovation and to the definition of new management models. It promotes support programs for research talent, the generation and evaluation of scientific and technical knowledge, researcher mobility, and the dissemination of scientific culture, under the criteria of cooperation and internationalization. Read More
Solution	In 2007, Fundación Séneca began an assessment of several BPM suites to improve its organizational processes. The requirements included full record tracking, a solution to the document management problem, easy integration with other applications, real-time data access, centralization of applications, online administrative procedures and documentation register, and monitoring of payment forecasts generation and management. The AuraQuantic BPM suite was chosen for its ability to meet these requirements. It provided a dashboard for managers to view real-time data about payments, enabling effective decision-making. The documentation register and document management were embedded in the process, eliminating the need for supervision. The incorporation of the digital signature in administrative documents allowed applicants to complete administrative tasks online, eliminating the need to present documentation at the headquarters. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Public Cloud

Networks & Connectivity - NFC

Applicable Industries

Equipment & Machinery

Finance & Insurance

Applicable Functions

Product Research & Development

Quality Assurance

Use Cases

Inventory Management

Leakage & Flood Monitoring

Services

System Integration

Testing & Certification

Challenge

Fundación Séneca, a Science and Technology Agency in the Region of Murcia, was facing significant challenges with its existing system, EIS software. The system was largely manual, lacking automation and control over records. Document management was not integrated, and any additional documentation had to be physically handed in, making the process cumbersome and inefficient. Information retrieval was complicated due to the variety of applications it could be obtained from, leading to an overproduction of paper documentation. The main challenge that arose during the project was the integration with three institutional systems and the accounting program, an ad hoc program for the Fundación Séneca that managed the accounting and payment forecasts.

About Customer

Fundación Séneca is a Science and Technology Agency in the Region of Murcia, Spain. It belongs to the regional public sector and was established in 1996 to aid in the development and implementation of programs promoting research in the Region of Murcia, as well as to help develop the capabilities of its science, technology, and innovation systems. The foundation contributes to the planning, implementation, and monitoring of regional policies on research and innovation and to the definition of new management models. It promotes support programs for research talent, the generation and evaluation of scientific and technical knowledge, researcher mobility, and the dissemination of scientific culture, under the criteria of cooperation and internationalization.

Solution

In 2007, Fundación Séneca began an assessment of several BPM suites to improve its organizational processes. The requirements included full record tracking, a solution to the document management problem, easy integration with other applications, real-time data access, centralization of applications, online administrative procedures and documentation register, and monitoring of payment forecasts generation and management. The AuraQuantic BPM suite was chosen for its ability to meet these requirements. It provided a dashboard for managers to view real-time data about payments, enabling effective decision-making. The documentation register and document management were embedded in the process, eliminating the need for supervision. The incorporation of the digital signature in administrative documents allowed applicants to complete administrative tasks online, eliminating the need to present documentation at the headquarters.

Impact #1	The implementation of AuraQuantic BPM suite has transformed the operations of Fundación Séneca. The suite has provided all the necessary tools to apply a complete and integral management without using programming, proving to be the ultimate tool to achieve excellence, quality, and effectiveness in the foundation's processes. It has embedded quality management in the same processes, enabling the foundation to obtain ISO certification in no time. The digital transformation has also reduced the need for physical documentation, aligning with the Public Administration's paperless policy. The automation of tasks has streamlined operations, making the foundation more efficient.

Impact #1

The implementation of AuraQuantic BPM suite has transformed the operations of Fundación Séneca. The suite has provided all the necessary tools to apply a complete and integral management without using programming, proving to be the ultimate tool to achieve excellence, quality, and effectiveness in the foundation's processes. It has embedded quality management in the same processes, enabling the foundation to obtain ISO certification in no time. The digital transformation has also reduced the need for physical documentation, aligning with the Public Administration's paperless policy. The automation of tasks has streamlined operations, making the foundation more efficient.

Benefit #1	Implemented more than fifteen processes which handle all management, from the administrative documentation register right through to full record tracking.
Benefit #2	Almost all tasks are now automated, reducing manual labor.
Benefit #3	Real-time data access for effective decision-making.

Benefit #1

Implemented more than fifteen processes which handle all management, from the administrative documentation register right through to full record tracking.

Benefit #2

Almost all tasks are now automated, reducing manual labor.

Benefit #3

Real-time data access for effective decision-making.

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Overview

Digital Transformation of Fundación Séneca with AuraQuantic BPM Suite

Operational Impact

Quantitative Benefit