DocuWare Case Studies Digital Transformation in Waste Management: A Case Study of Entsorgungsservice Meindl

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	Digital Transformation in Waste Management: A Case Study of Entsorgungsservice Meindl DocuWare

Digital Transformation in Waste Management: A Case Study of Entsorgungsservice Meindl

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Technology Category	Functional Applications - Enterprise Resource Planning Systems (ERP) Functional Applications - Warehouse Management Systems (WMS)
Applicable Industries	Recycling & Waste Management
Applicable Functions	Logistics & Transportation Procurement
Use Cases	Inventory Management Supply Chain Visibility
Services	Software Design & Engineering Services System Integration
Challenge	Entsorgungsservice Meindl, a leading waste removal and recycling service provider in Germany, was faced with the challenge of managing a huge volume of documents to meet strict legal guidelines. For each disposal order, all transition and accompanying documents had to be archived in an audit-proof, tamper-free manner. In addition to this, they had to manage the usual invoices and delivery slips. The processing of all these documents involved a great deal of manual work, with up to eight employees involved in sorting and archiving documents daily. If individual documents were needed for information purposes, they had to be retrieved from folders and filing cabinets. This led to the decision to digitize the processes and enable quick access to documents by introducing a Document Management System (DMS). Read More
About Customer	Entsorgungsservice Meindl is a leading waste removal and recycling service provider in the Regensburg region of Germany. The company serves municipalities, industrial/commercial companies, and individuals, who appreciate the quick and reliable hauling and disposal services provided by Meindl. As an innovative and environmentally conscious company, Meindl has set itself the goal of organizing all operational processes as efficiently, modernly, and sustainably as possible. To meet this goal and to comply with strict legal guidelines, the company manages a large volume of documents for each disposal order. The company employs around 250 people. Read More
Solution	To digitize the processes and enable quick access to documents, Entsorgungsservice Meindl introduced the DocuWare document management system (DMS). The DMS was integrated with their industry-specific ConWin waste management software. Today, around 40 employees from their administration team access their central document pool. The digitization of all order documents is the most essential application. For this purpose, Meindl creates a digital delivery bill for each order as a basis for subsequent invoicing. After the order has been processed on site, a driver transmits the completion digitally to the dispatching department and later transfers the associated disposal documents to the administration department. There, they are scanned, indexed by DocuWare, and filed. Based on the collected documents, the billing employees then generate customer invoices in the ConWin software, which are also archived. At the end of each month, the solution automatically sends invoices by email to all their customers. Read More Log in to view content
Contents

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Functional Applications - Warehouse Management Systems (WMS)

Applicable Industries

Recycling & Waste Management

Applicable Functions

Logistics & Transportation

Procurement

Use Cases

Inventory Management

Supply Chain Visibility

Services

Software Design & Engineering Services

System Integration

Challenge

Entsorgungsservice Meindl, a leading waste removal and recycling service provider in Germany, was faced with the challenge of managing a huge volume of documents to meet strict legal guidelines. For each disposal order, all transition and accompanying documents had to be archived in an audit-proof, tamper-free manner. In addition to this, they had to manage the usual invoices and delivery slips. The processing of all these documents involved a great deal of manual work, with up to eight employees involved in sorting and archiving documents daily. If individual documents were needed for information purposes, they had to be retrieved from folders and filing cabinets. This led to the decision to digitize the processes and enable quick access to documents by introducing a Document Management System (DMS).

About Customer

Entsorgungsservice Meindl is a leading waste removal and recycling service provider in the Regensburg region of Germany. The company serves municipalities, industrial/commercial companies, and individuals, who appreciate the quick and reliable hauling and disposal services provided by Meindl. As an innovative and environmentally conscious company, Meindl has set itself the goal of organizing all operational processes as efficiently, modernly, and sustainably as possible. To meet this goal and to comply with strict legal guidelines, the company manages a large volume of documents for each disposal order. The company employs around 250 people.

Solution

To digitize the processes and enable quick access to documents, Entsorgungsservice Meindl introduced the DocuWare document management system (DMS). The DMS was integrated with their industry-specific ConWin waste management software. Today, around 40 employees from their administration team access their central document pool. The digitization of all order documents is the most essential application. For this purpose, Meindl creates a digital delivery bill for each order as a basis for subsequent invoicing. After the order has been processed on site, a driver transmits the completion digitally to the dispatching department and later transfers the associated disposal documents to the administration department. There, they are scanned, indexed by DocuWare, and filed. Based on the collected documents, the billing employees then generate customer invoices in the ConWin software, which are also archived. At the end of each month, the solution automatically sends invoices by email to all their customers.

Impact #1	The DMS ensures greater efficiency in accounting via a digital workflow for checking all incoming A/P invoices.
Impact #2	The company’s HR department has now been completely freed from paper. All documents pertaining to their 250 employees were scanned and transferred to electronic personnel files.
Impact #3	Digital workflows ensure that vacation requests or salary slips are quickly processed.

Impact #1

The DMS ensures greater efficiency in accounting via a digital workflow for checking all incoming A/P invoices.

Impact #2

The company’s HR department has now been completely freed from paper. All documents pertaining to their 250 employees were scanned and transferred to electronic personnel files.

Impact #3

Digital workflows ensure that vacation requests or salary slips are quickly processed.

Benefit #1	Reduced manual work in sorting and archiving documents.
Benefit #2	Quick access to documents with just a few mouse clicks.
Benefit #3	Automated monthly invoicing to all customers.

Benefit #1

Reduced manual work in sorting and archiving documents.

Benefit #2

Quick access to documents with just a few mouse clicks.

Benefit #3

Automated monthly invoicing to all customers.

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Overview

Digital Transformation in Waste Management: A Case Study of Entsorgungsservice Meindl

Operational Impact

Quantitative Benefit