FlowForma Case Studies College Gains Business-Class Efficiencies

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	College Gains Business-Class Efficiencies FlowForma

College Gains Business-Class Efficiencies

FlowForma

Technology Category	Analytics & Modeling - Real Time Analytics Platform as a Service (PaaS) - Application Development Platforms
Applicable Industries	Education
Applicable Functions	Business Operation
Use Cases	Process Control & Optimization Real-Time Location System (RTLS)
Services	System Integration
Challenge	Abingdon & Witney College in Oxfordshire faced the challenge of managing a wide range of part and full-time courses delivered to 14,000 students across three main campuses and six satellite sites. The college's operations were hindered by a disjointed environment that undermined efficiency and visibility. The college relied heavily on paper-based processes to fill the gaps between its various systems, leading to delays and inefficiencies. The lack of deep integration meant that paperwork often went missing, and processes had to be restarted. The college sought to emulate the seamless integration found in the commercial sector, but the lack of an integrated operating system that manages Finance, HR, and Payroll made this difficult. Read More
About Customer	Abingdon & Witney College is a higher education institution located in Oxfordshire. The college offers a wide range of part and full-time courses to 14,000 students across three main campuses and six satellite sites. The college's operations were previously hindered by a disjointed environment that undermined efficiency and visibility. The college relied heavily on paper-based processes to fill the gaps between its various systems, leading to delays and inefficiencies. The college sought to emulate the seamless integration found in the commercial sector, but the lack of an integrated operating system that manages Finance, HR, and Payroll made this difficult. Read More
Solution	The college implemented the FlowForma Process Automation tool to streamline its workflows. A business analyst and a member of the IT team were assigned to develop FlowForma Process Automation 'flows'. The software's intuitive, 'no-code' interface made it easy for them to get started. Eight flows have been launched to date, all chosen by a business improvement committee based on how much time and money they could save the College. The flows include Accident and Incident Reporting, Expenses Claims, and Trips and Visits. The FlowForma Process Automation tool has enabled the college to automate these processes, saving time and improving efficiency. The tool also provides data for real-time analysis, making it easier to identify recurring safety issues and other areas for improvement. Read More Log in to view content
Contents

Technology Category

Analytics & Modeling - Real Time Analytics

Platform as a Service (PaaS) - Application Development Platforms

Applicable Industries

Education

Applicable Functions

Business Operation

Use Cases

Process Control & Optimization

Real-Time Location System (RTLS)

Services

System Integration

Challenge

Abingdon & Witney College in Oxfordshire faced the challenge of managing a wide range of part and full-time courses delivered to 14,000 students across three main campuses and six satellite sites. The college's operations were hindered by a disjointed environment that undermined efficiency and visibility. The college relied heavily on paper-based processes to fill the gaps between its various systems, leading to delays and inefficiencies. The lack of deep integration meant that paperwork often went missing, and processes had to be restarted. The college sought to emulate the seamless integration found in the commercial sector, but the lack of an integrated operating system that manages Finance, HR, and Payroll made this difficult.

About Customer

Abingdon & Witney College is a higher education institution located in Oxfordshire. The college offers a wide range of part and full-time courses to 14,000 students across three main campuses and six satellite sites. The college's operations were previously hindered by a disjointed environment that undermined efficiency and visibility. The college relied heavily on paper-based processes to fill the gaps between its various systems, leading to delays and inefficiencies. The college sought to emulate the seamless integration found in the commercial sector, but the lack of an integrated operating system that manages Finance, HR, and Payroll made this difficult.

Solution

The college implemented the FlowForma Process Automation tool to streamline its workflows. A business analyst and a member of the IT team were assigned to develop FlowForma Process Automation 'flows'. The software's intuitive, 'no-code' interface made it easy for them to get started. Eight flows have been launched to date, all chosen by a business improvement committee based on how much time and money they could save the College. The flows include Accident and Incident Reporting, Expenses Claims, and Trips and Visits. The FlowForma Process Automation tool has enabled the college to automate these processes, saving time and improving efficiency. The tool also provides data for real-time analysis, making it easier to identify recurring safety issues and other areas for improvement.

Impact #1	Tangible time savings help optimize resources
Impact #2	Electronic flows provide greater visibility and transparency
Impact #3	Better reporting drives continuous improvement

Impact #1

Tangible time savings help optimize resources

Impact #2

Electronic flows provide greater visibility and transparency

Impact #3

Better reporting drives continuous improvement

Benefit #1	Trips and Visits – 1,665 hours saved
Benefit #2	Accident and Incident Reporting – 320 hours saved
Benefit #3	Expense Claims – 402 hours saved

Benefit #1

Trips and Visits – 1,665 hours saved

Benefit #2

Accident and Incident Reporting – 320 hours saved

Benefit #3

Expense Claims – 402 hours saved

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Overview

College Gains Business-Class Efficiencies

Operational Impact

Quantitative Benefit