DocuWare Case Studies Chichester College Group’s HR Department goes paperless with Restore/DocuWare

Edit This Case Study Record

	Chichester College Group’s HR Department goes paperless with Restore/DocuWare DocuWare

Chichester College Group’s HR Department goes paperless with Restore/DocuWare

DocuWare

Technology Category	Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries	Education
Applicable Functions	Human Resources
Services	Cloud Planning, Design & Implementation Services
Challenge	Chichester College Group, a large educational institution in the UK, was facing challenges with its paper-heavy processes. The college was driven by a green initiative to go paperless, but the merger with another college in July 2017 highlighted the inefficiencies of their paper-based systems. The college was dealing with a rising flow of paper documents due to various acquisitions, and they needed to digitise quickly. They were looking for a single solution that could handle document and content capture, provide a robust document repository, enable quick information retrieval and storage, and track and control documents across all their campuses. The paper-based system was not only time-consuming but also negatively impacted the college's environmental commitments. Read More
About Customer	Chichester College Group is a large educational institution based in the United Kingdom. The college is rated ‘Outstanding’ by Ofsted and has over 20,000 students aged between 16 and 19 years old, of whom over 5,000 are full-time. The college has been growing through mergers with other colleges, which has increased the volume of paper documents they have to manage. The college is committed to reducing its environmental impact and has initiated a green initiative to go paperless. Read More
Solution	In 2018, Chichester College Group deployed DocuWare to re-engineer some long-standing, antiquated paper-based processes, improve compliancy, increase storage and encourage some new, greener ways of thinking. The solution was implemented within a busy HR department, to handle employee personnel files and ensure employee data is equally as quick to search as it is quick to retrieve. The number of documents that are now managed digitally is in the hundreds and thousands, so the college has hit their objective of reducing their negative environmental impact and made huge cost savings on paper, printer cartridges and other consumables. The Chichester College team regularly share hints and tips with each other and have created a comprehensive best practice document. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Cloud Computing

Applicable Industries

Education

Applicable Functions

Human Resources

Services

Cloud Planning, Design & Implementation Services

Challenge

Chichester College Group, a large educational institution in the UK, was facing challenges with its paper-heavy processes. The college was driven by a green initiative to go paperless, but the merger with another college in July 2017 highlighted the inefficiencies of their paper-based systems. The college was dealing with a rising flow of paper documents due to various acquisitions, and they needed to digitise quickly. They were looking for a single solution that could handle document and content capture, provide a robust document repository, enable quick information retrieval and storage, and track and control documents across all their campuses. The paper-based system was not only time-consuming but also negatively impacted the college's environmental commitments.

About Customer

Chichester College Group is a large educational institution based in the United Kingdom. The college is rated ‘Outstanding’ by Ofsted and has over 20,000 students aged between 16 and 19 years old, of whom over 5,000 are full-time. The college has been growing through mergers with other colleges, which has increased the volume of paper documents they have to manage. The college is committed to reducing its environmental impact and has initiated a green initiative to go paperless.

Solution

In 2018, Chichester College Group deployed DocuWare to re-engineer some long-standing, antiquated paper-based processes, improve compliancy, increase storage and encourage some new, greener ways of thinking. The solution was implemented within a busy HR department, to handle employee personnel files and ensure employee data is equally as quick to search as it is quick to retrieve. The number of documents that are now managed digitally is in the hundreds and thousands, so the college has hit their objective of reducing their negative environmental impact and made huge cost savings on paper, printer cartridges and other consumables. The Chichester College team regularly share hints and tips with each other and have created a comprehensive best practice document.

Impact #1	The college has managed to digitise hundreds of thousands of documents, reducing their environmental impact.
Impact #2	The college has made significant cost savings on paper, printer cartridges and other consumables.
Impact #3	The DocuWare solution has improved the efficiency of the HR department, making it quicker to search and retrieve employee data.

Impact #1

The college has managed to digitise hundreds of thousands of documents, reducing their environmental impact.

Impact #2

The college has made significant cost savings on paper, printer cartridges and other consumables.

Impact #3

The DocuWare solution has improved the efficiency of the HR department, making it quicker to search and retrieve employee data.

Benefit #1	Hundreds of thousands of documents are now managed digitally.
Benefit #2	Significant cost savings on paper, printer cartridges and other consumables.
Benefit #3	25 users across all the campuses can access data from home without using a VPN.

Benefit #1

Hundreds of thousands of documents are now managed digitally.

Benefit #2

Significant cost savings on paper, printer cartridges and other consumables.

Benefit #3

25 users across all the campuses can access data from home without using a VPN.

Download PDF Version

Overview

Chichester College Group’s HR Department goes paperless with Restore/DocuWare

Operational Impact

Quantitative Benefit