AssetWorks Case Studies Case Study City of Minot, ND

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	Case Study City of Minot, ND AssetWorks

Case Study City of Minot, ND

AssetWorks

Technology Category	Functional Applications - Fleet Management Systems (FMS)
Applicable Industries	Cities & Municipalities
Applicable Functions	Logistics & Transportation Maintenance
Use Cases	Asset Health Management (AHM) Fleet Management
Services	System Integration Training
Challenge	The City of Minot, North Dakota, had been using a system purchased in the 1980s for all city functions, including vehicle maintenance tracking, purchasing and inventory, and financials. While the system was computerized, many of the team’s necessary processes were paper-based, leading to inefficiencies and the potential for lost or damaged data. The city decided to modernize the system and began looking for a new asset management system to be used by the Public Works Department. The software deployment process coincided with the COVID-19 pandemic, which shifted meetings and training sessions that would typically be done in-person to a virtual platform. Read More
About Customer	The City of Minot, North Dakota, also known as the Magic City, was established in 1886 when the Great Northern Railroad ended its push through the state for the winter months. The city has a rich history and is a vibrant and resilient community that is constantly improving opportunities while preserving its heritage. The city's Vehicle Maintenance team, led by Vehicle Maintenance Superintendent Brian Horinka, supports the city. The team, consisting of four mechanics, a welder, a light mechanic, a foreman, and two parts storeroom staff members, manages and maintains about 775 different pieces of equipment for the City of Minot. They take care of anything with an engine or wheels with the exception of the fire department. Read More
Solution	In 2020, the team at Minot chose to implement AssetWorks FleetFocus fleet management system to modernize operations and improve efficiencies. The software deployment process began with the Minot team preparing the data within their existing system to be uploaded into the FleetFocus system. The IT Department at the City of Minot was able to extract and reconfigure the data necessary for the software deployment. As the data was being added to the system, the Minot team decided to go live with FleetFocus before all interfaces were officially complete. This allowed them to work in the AssetWorks system for about two months before all interfaces went live, which helped them understand more of what they needed to extract and the data they have to tie into their financial programs. Read More Log in to view content
Contents

Technology Category

Functional Applications - Fleet Management Systems (FMS)

Applicable Industries

Cities & Municipalities

Applicable Functions

Logistics & Transportation

Maintenance

Use Cases

Asset Health Management (AHM)

Fleet Management

Services

System Integration

Training

Challenge

The City of Minot, North Dakota, had been using a system purchased in the 1980s for all city functions, including vehicle maintenance tracking, purchasing and inventory, and financials. While the system was computerized, many of the team’s necessary processes were paper-based, leading to inefficiencies and the potential for lost or damaged data. The city decided to modernize the system and began looking for a new asset management system to be used by the Public Works Department. The software deployment process coincided with the COVID-19 pandemic, which shifted meetings and training sessions that would typically be done in-person to a virtual platform.

About Customer

The City of Minot, North Dakota, also known as the Magic City, was established in 1886 when the Great Northern Railroad ended its push through the state for the winter months. The city has a rich history and is a vibrant and resilient community that is constantly improving opportunities while preserving its heritage. The city's Vehicle Maintenance team, led by Vehicle Maintenance Superintendent Brian Horinka, supports the city. The team, consisting of four mechanics, a welder, a light mechanic, a foreman, and two parts storeroom staff members, manages and maintains about 775 different pieces of equipment for the City of Minot. They take care of anything with an engine or wheels with the exception of the fire department.

Solution

In 2020, the team at Minot chose to implement AssetWorks FleetFocus fleet management system to modernize operations and improve efficiencies. The software deployment process began with the Minot team preparing the data within their existing system to be uploaded into the FleetFocus system. The IT Department at the City of Minot was able to extract and reconfigure the data necessary for the software deployment. As the data was being added to the system, the Minot team decided to go live with FleetFocus before all interfaces were officially complete. This allowed them to work in the AssetWorks system for about two months before all interfaces went live, which helped them understand more of what they needed to extract and the data they have to tie into their financial programs.

Impact #1	The Minot team's day-to-day operations have changed for the better since going live with FleetFocus. The processes that used to take many paper forms and manual data entry can now be done digitally in the system, with information being updated in real-time.
Impact #2	Periodic maintenance functions have also improved with the FleetFocus system. In the old system, the periodic maintenance was not tracked correctly, resulting in the foreman having to spend four to five hours each Monday going through the list of maintenance requirements due to inaccuracies.
Impact #3	The FleetFocus system will be a huge asset in improving their preventive maintenance programs. After inputting their fleet data into the system, they were able to identify pieces of equipment with lower utilization.

Impact #1

The Minot team's day-to-day operations have changed for the better since going live with FleetFocus. The processes that used to take many paper forms and manual data entry can now be done digitally in the system, with information being updated in real-time.

Impact #2

Periodic maintenance functions have also improved with the FleetFocus system. In the old system, the periodic maintenance was not tracked correctly, resulting in the foreman having to spend four to five hours each Monday going through the list of maintenance requirements due to inaccuracies.

Impact #3

The FleetFocus system will be a huge asset in improving their preventive maintenance programs. After inputting their fleet data into the system, they were able to identify pieces of equipment with lower utilization.

Benefit #1	The streamlined processes within FleetFocus save the mechanics a lot of time.
Benefit #2	The foreman no longer has to spend four to five hours each Monday going through the list of maintenance requirements due to inaccuracies.

Benefit #1

The streamlined processes within FleetFocus save the mechanics a lot of time.

Benefit #2

The foreman no longer has to spend four to five hours each Monday going through the list of maintenance requirements due to inaccuracies.

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Overview

Case Study City of Minot, ND

Operational Impact

Quantitative Benefit