DocuWare Case Studies BMK Group Streamlines Accounting with Cloud-based Document Management System

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	BMK Group Streamlines Accounting with Cloud-based Document Management System DocuWare

BMK Group Streamlines Accounting with Cloud-based Document Management System

DocuWare

Technology Category	Infrastructure as a Service (IaaS) - Cloud Computing
Services	System Integration
Challenge	BMK Group, a leading manufacturer of surface coatings and impregnations, was facing challenges with its accounting system. The company's bookkeeping was initially outsourced to an external tax consultancy. However, after acquiring a company with its own accounting department, they began doing the accounting work for the entire group. This globally operating department often struggled with incoming A/P invoices, since they were received at various locations and ended up in the accounting department in different ways. Some were scanned and sent by email, others were taken along by employees on their business trips between locations, and many were sent by mail. As a result, documents were often lost or received late, so that they rarely could benefit from early payment discounts. Read More
About Customer	The BMK Group is a leading manufacturer of surface coatings and impregnations, which are used on laminate flooring and furniture. Founded in 1972, the headquarters of the family-owned company remains in Southwest Germany. But the group continues to expand its footprint internationally, including locations in the USA and Russia. The company was in strong growth mode and was looking for a solution to streamline its accounting system across multiple locations. Read More
Solution	BMK Group found a solution in DocuWare, a cloud-based document management system. The solution was implemented at BMK together with an Authorized DocuWare Partner. In advance, key workflows were crafted and the Varial ERP system was integrated so that documents created by BMK could be stored directly in their central document pool. The implementation of DocuWare at the US site in Lexington, North Carolina was identical. Their decision to move into the Cloud proved to be a huge advantage because the US processes could be implemented right from Germany. Colleagues in Lexington were then trained in the new solution within two weeks. The accounting department in Lexington works with the financial software QuickBooks, which was also integrated into DocuWare. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Cloud Computing

Services

System Integration

Challenge

BMK Group, a leading manufacturer of surface coatings and impregnations, was facing challenges with its accounting system. The company's bookkeeping was initially outsourced to an external tax consultancy. However, after acquiring a company with its own accounting department, they began doing the accounting work for the entire group. This globally operating department often struggled with incoming A/P invoices, since they were received at various locations and ended up in the accounting department in different ways. Some were scanned and sent by email, others were taken along by employees on their business trips between locations, and many were sent by mail. As a result, documents were often lost or received late, so that they rarely could benefit from early payment discounts.

About Customer

The BMK Group is a leading manufacturer of surface coatings and impregnations, which are used on laminate flooring and furniture. Founded in 1972, the headquarters of the family-owned company remains in Southwest Germany. But the group continues to expand its footprint internationally, including locations in the USA and Russia. The company was in strong growth mode and was looking for a solution to streamline its accounting system across multiple locations.

Solution

BMK Group found a solution in DocuWare, a cloud-based document management system. The solution was implemented at BMK together with an Authorized DocuWare Partner. In advance, key workflows were crafted and the Varial ERP system was integrated so that documents created by BMK could be stored directly in their central document pool. The implementation of DocuWare at the US site in Lexington, North Carolina was identical. Their decision to move into the Cloud proved to be a huge advantage because the US processes could be implemented right from Germany. Colleagues in Lexington were then trained in the new solution within two weeks. The accounting department in Lexington works with the financial software QuickBooks, which was also integrated into DocuWare.

Impact #1	The solution offers the BMK Group plenty of ways to automate, such as the automatic indexing of incoming A/P documents. This helps to avoid errors and significantly accelerate processes.
Impact #2	The company was also able to record a high level of user acceptance shortly after DocuWare went live – not necessarily a matter of course when introducing a new system and simultaneously switching to the Cloud.

Impact #1

The solution offers the BMK Group plenty of ways to automate, such as the automatic indexing of incoming A/P documents. This helps to avoid errors and significantly accelerate processes.

Impact #2

The company was also able to record a high level of user acceptance shortly after DocuWare went live – not necessarily a matter of course when introducing a new system and simultaneously switching to the Cloud.

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Overview

BMK Group Streamlines Accounting with Cloud-based Document Management System

Operational Impact