Case Studies Better Asset Management Improves Prognosis for Regulatory Compliance

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	Better Asset Management Improves Prognosis for Regulatory Compliance

Better Asset Management Improves Prognosis for Regulatory Compliance

Technology Category	Application Infrastructure & Middleware - Data Visualization Functional Applications - Enterprise Asset Management Systems (EAM) Functional Applications - Remote Monitoring & Control Systems
Applicable Industries	Healthcare & Hospitals
Applicable Functions	Facility Management Maintenance
Use Cases	Asset Health Management (AHM) Inventory Management Regulatory Compliance Monitoring Remote Asset Management
Services	Software Design & Engineering Services System Integration
Challenge	Alegent Health faced escalating standards for secure handling of patient information and more stringent guidelines for equipment and facilities auditing. These requirements were mandated by the Health Insurance Portability and Accountability Act (HIPAA) and the Joint Council on Accreditation of Healthcare Organizations (JCAHO). The existing systems were insufficient to meet these new demands, prompting Alegent to embark on a new IT initiative. The challenge was to extend the capabilities of their existing ARCHIBUS applications to closely track key IT and healthcare assets for compliance. This required a shift from a departmental to an enterprise-level approach, involving the corporate IT department in planning and rolling out new functionalities. Read More
About Customer	Alegent Health is a healthcare provider based in Omaha, Nebraska, serving eastern Nebraska and western Iowa. The organization operates six major campuses and over 50 clinics, providing a wide range of healthcare services. Alegent Health has been utilizing ARCHIBUS applications for over seven years to manage its building operations and equipment. The healthcare provider is committed to maintaining state-of-the-art facilities and meeting regulatory requirements, including those mandated by HIPAA and JCAHO. Alegent Health's focus on regulatory compliance and efficient asset management has driven its adoption of advanced IT solutions to enhance its operational capabilities. Read More
Solution	To address the challenges, Alegent Health extended its use of ARCHIBUS applications to include Telecom & Cable Management and enhanced the Furniture & Equipment Management application. The corporate IT department took over the planning and roll-out, creating new screens for surgery and catheter equipment inventory. The project involved documenting user needs, defining standardized reporting formats, and establishing uniform auditing methods. The expanded ARCHIBUS solution included new security features, improved content control and delivery, screen personalization, and the introduction of PDAs and barcoding. These enhancements provided greater flexibility in data collection and sharing while ensuring data security and compliance. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Visualization

Functional Applications - Enterprise Asset Management Systems (EAM)

Functional Applications - Remote Monitoring & Control Systems

Applicable Industries

Healthcare & Hospitals

Applicable Functions

Facility Management

Maintenance

Use Cases

Asset Health Management (AHM)

Inventory Management

Regulatory Compliance Monitoring

Remote Asset Management

Services

Software Design & Engineering Services

System Integration

Challenge

Alegent Health faced escalating standards for secure handling of patient information and more stringent guidelines for equipment and facilities auditing. These requirements were mandated by the Health Insurance Portability and Accountability Act (HIPAA) and the Joint Council on Accreditation of Healthcare Organizations (JCAHO). The existing systems were insufficient to meet these new demands, prompting Alegent to embark on a new IT initiative. The challenge was to extend the capabilities of their existing ARCHIBUS applications to closely track key IT and healthcare assets for compliance. This required a shift from a departmental to an enterprise-level approach, involving the corporate IT department in planning and rolling out new functionalities.

About Customer

Alegent Health is a healthcare provider based in Omaha, Nebraska, serving eastern Nebraska and western Iowa. The organization operates six major campuses and over 50 clinics, providing a wide range of healthcare services. Alegent Health has been utilizing ARCHIBUS applications for over seven years to manage its building operations and equipment. The healthcare provider is committed to maintaining state-of-the-art facilities and meeting regulatory requirements, including those mandated by HIPAA and JCAHO. Alegent Health's focus on regulatory compliance and efficient asset management has driven its adoption of advanced IT solutions to enhance its operational capabilities.

Solution

To address the challenges, Alegent Health extended its use of ARCHIBUS applications to include Telecom & Cable Management and enhanced the Furniture & Equipment Management application. The corporate IT department took over the planning and roll-out, creating new screens for surgery and catheter equipment inventory. The project involved documenting user needs, defining standardized reporting formats, and establishing uniform auditing methods. The expanded ARCHIBUS solution included new security features, improved content control and delivery, screen personalization, and the introduction of PDAs and barcoding. These enhancements provided greater flexibility in data collection and sharing while ensuring data security and compliance.

Impact #1	Alegent Health now has a single source of information for multiple lists of telecom, IT, and healthcare-related hardware assets, saving significant time in tracking and reporting.
Impact #2	The new ARCHIBUS Process Navigator database replaced old legacy systems, making data table updates easier and supporting self-service data access that is at least 50% faster.
Impact #3	Tailored screens for IT were developed, providing a more web-like appearance and collecting equipment entry/modification information.

Impact #1

Alegent Health now has a single source of information for multiple lists of telecom, IT, and healthcare-related hardware assets, saving significant time in tracking and reporting.

Impact #2

The new ARCHIBUS Process Navigator database replaced old legacy systems, making data table updates easier and supporting self-service data access that is at least 50% faster.

Impact #3

Tailored screens for IT were developed, providing a more web-like appearance and collecting equipment entry/modification information.

Benefit #1	Self-service data access is at least 50% faster.
Benefit #2	The new system eliminates the overhead of licensing and maintaining multiple systems.

Benefit #1

Self-service data access is at least 50% faster.

Benefit #2

The new system eliminates the overhead of licensing and maintaining multiple systems.

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Overview

Better Asset Management Improves Prognosis for Regulatory Compliance

Operational Impact

Quantitative Benefit