DocuWare Case Studies Bavarian Tennis Association Streamlines Administrative Processes with DocuWare Cloud Solution

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	Bavarian Tennis Association Streamlines Administrative Processes with DocuWare Cloud Solution DocuWare

Bavarian Tennis Association Streamlines Administrative Processes with DocuWare Cloud Solution

DocuWare

Technology Category	Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Functions	Business Operation
Use Cases	Process Control & Optimization
Services	Cloud Planning, Design & Implementation Services
Challenge	The Bavarian Tennis Association (BTV), one of the largest sports associations in Germany, embarked on a modernization journey in 2020. As part of this initiative, they aimed to make their structures more efficient, improve workflows, and accelerate coordination and decision-making processes. The association was looking for a solution that could help them redesign their administrative processes and make them more efficient. They wanted a solution that was easy to calculate, required minimal installation and maintenance effort, and offered a wide range of customization options. Read More
About Customer	The Bavarian Tennis Association (BTV) is a prominent sports association in Germany, ranking third among sports associations, only behind soccer and gymnastics. With around 300,000 members, the BTV is the largest state association within the German Tennis Federation. In 2020, the BTV moved into a newly built building on the grounds of TennisBase near Munich, a performance center known throughout Germany and internationally. The association has a central accounting department and various departments including administration, mass sports and coach training, youth development, competitive sports and tournament operations, public relations, finance, and IT. Read More
Solution	The BTV chose DocuWare's preconfigured cloud solution to redesign their administrative processes. The solution was selected after four weeks of testing and was implemented on July 1, 2020. DocuWare's solution is based on the experience gained from thousands of digitization projects and can be quickly adapted to a variety of operational environments. It comes with preconfigured workflows and interfaces and integrations with other widely used applications, such as the DATEV accounting system used by BTV. The solution enabled BTV to quickly implement incoming A/P invoice processing. Invoices are scanned, automatically indexed, and stored in a digital inbox. They are then automatically forwarded to various departments for technical verification. The solution also maps out authorization workflows, making internal approval processes digital, transparent, and traceable. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Cloud Computing

Applicable Functions

Business Operation

Use Cases

Process Control & Optimization

Services

Cloud Planning, Design & Implementation Services

Challenge

The Bavarian Tennis Association (BTV), one of the largest sports associations in Germany, embarked on a modernization journey in 2020. As part of this initiative, they aimed to make their structures more efficient, improve workflows, and accelerate coordination and decision-making processes. The association was looking for a solution that could help them redesign their administrative processes and make them more efficient. They wanted a solution that was easy to calculate, required minimal installation and maintenance effort, and offered a wide range of customization options.

About Customer

The Bavarian Tennis Association (BTV) is a prominent sports association in Germany, ranking third among sports associations, only behind soccer and gymnastics. With around 300,000 members, the BTV is the largest state association within the German Tennis Federation. In 2020, the BTV moved into a newly built building on the grounds of TennisBase near Munich, a performance center known throughout Germany and internationally. The association has a central accounting department and various departments including administration, mass sports and coach training, youth development, competitive sports and tournament operations, public relations, finance, and IT.

Solution

The BTV chose DocuWare's preconfigured cloud solution to redesign their administrative processes. The solution was selected after four weeks of testing and was implemented on July 1, 2020. DocuWare's solution is based on the experience gained from thousands of digitization projects and can be quickly adapted to a variety of operational environments. It comes with preconfigured workflows and interfaces and integrations with other widely used applications, such as the DATEV accounting system used by BTV. The solution enabled BTV to quickly implement incoming A/P invoice processing. Invoices are scanned, automatically indexed, and stored in a digital inbox. They are then automatically forwarded to various departments for technical verification. The solution also maps out authorization workflows, making internal approval processes digital, transparent, and traceable.

Impact #1	The DocuWare cloud solution significantly accelerated the processes for incoming invoices.
Impact #2	The solution provided transparency about the use of funds at all times.
Impact #3	The solution made internal approval processes digital, transparent, and traceable.

Impact #1

The DocuWare cloud solution significantly accelerated the processes for incoming invoices.

Impact #2

The solution provided transparency about the use of funds at all times.

Impact #3

The solution made internal approval processes digital, transparent, and traceable.

Benefit #1	The process from receipt to payment of invoices was reduced from up to three weeks to a maximum of one week, and in most cases two to three days.

Benefit #1

The process from receipt to payment of invoices was reduced from up to three weeks to a maximum of one week, and in most cases two to three days.

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Overview

Bavarian Tennis Association Streamlines Administrative Processes with DocuWare Cloud Solution

Operational Impact

Quantitative Benefit