DocuWare Case Studies BAE Management Utilizes DocuWare for Efficient Document Management

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	BAE Management Utilizes DocuWare for Efficient Document Management DocuWare

BAE Management Utilizes DocuWare for Efficient Document Management

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Technology Category	Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Functions	Business Operation
Services	Cloud Planning, Design & Implementation Services
Challenge	BAE Management, a real estate development and construction company based in Germany, was founded in 2017 with the goal of minimizing paper usage and streamlining document management. They sought a solution that would allow them to store all types of documents, from invoices to contracts, in a structured and easily accessible manner. The company also wanted to avoid the hassle of backing up its own data, hence the preference for a cloud-based solution. The challenge was to find a system that could be easily integrated into their operations, provide automatic indexing for quick filing, and support various workflows to enhance administrative efficiency. Read More
About Customer	BAE Management is a real estate development and construction company operating in Berlin and Munich, Germany. The company is known for its innovative and creative solutions in the real estate industry, leveraging its extensive experience to deliver future-oriented projects. BAE Management values efficiency and productivity, which is why it relies on IT systems like the DocuWare document management system (DMS). The company's operations are largely cloud-based, allowing it to focus on its core business without the need for extensive hardware infrastructure. Read More
Solution	BAE Management chose to implement the DocuWare document management system (DMS), a cloud-based solution that met all their requirements. The system allows the company to archive all documents in a central pool, with automatic indexing for quick and easy filing. The DMS also supports various workflows, making administrative tasks more efficient. For instance, all incoming invoices are automatically indexed, stored in the digital archive, and distributed to the task lists of individual employees. The system also allows for the splitting of invoices into partial amounts and digital stamping upon verification. The company plans to integrate the DMS with their COOR property development software to further streamline operations. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Cloud Computing

Applicable Functions

Business Operation

Services

Cloud Planning, Design & Implementation Services

Challenge

BAE Management, a real estate development and construction company based in Germany, was founded in 2017 with the goal of minimizing paper usage and streamlining document management. They sought a solution that would allow them to store all types of documents, from invoices to contracts, in a structured and easily accessible manner. The company also wanted to avoid the hassle of backing up its own data, hence the preference for a cloud-based solution. The challenge was to find a system that could be easily integrated into their operations, provide automatic indexing for quick filing, and support various workflows to enhance administrative efficiency.

About Customer

BAE Management is a real estate development and construction company operating in Berlin and Munich, Germany. The company is known for its innovative and creative solutions in the real estate industry, leveraging its extensive experience to deliver future-oriented projects. BAE Management values efficiency and productivity, which is why it relies on IT systems like the DocuWare document management system (DMS). The company's operations are largely cloud-based, allowing it to focus on its core business without the need for extensive hardware infrastructure.

Solution

BAE Management chose to implement the DocuWare document management system (DMS), a cloud-based solution that met all their requirements. The system allows the company to archive all documents in a central pool, with automatic indexing for quick and easy filing. The DMS also supports various workflows, making administrative tasks more efficient. For instance, all incoming invoices are automatically indexed, stored in the digital archive, and distributed to the task lists of individual employees. The system also allows for the splitting of invoices into partial amounts and digital stamping upon verification. The company plans to integrate the DMS with their COOR property development software to further streamline operations.

Impact #1	BAE Management has been able to maintain control over all administrative tasks, eliminating unchecked signature folders and ensuring all important documents are easily accessible.
Impact #2	The system allows multiple employees and even third parties to access documents based on their authorization, eliminating the need to send out extensive project documents.
Impact #3	The company has also been able to quickly and securely register participants for events, with data automatically deleted after 15 days in compliance with data protection regulations.

Impact #1

BAE Management has been able to maintain control over all administrative tasks, eliminating unchecked signature folders and ensuring all important documents are easily accessible.

Impact #2

The system allows multiple employees and even third parties to access documents based on their authorization, eliminating the need to send out extensive project documents.

Impact #3

The company has also been able to quickly and securely register participants for events, with data automatically deleted after 15 days in compliance with data protection regulations.

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Overview

BAE Management Utilizes DocuWare for Efficient Document Management

Operational Impact