Integrify
Case Studies
Automating Vendor Management and Contract Initiation in Oakland Unified School District
Overview
Automating Vendor Management and Contract Initiation in Oakland Unified School DistrictIntegrify |
Infrastructure as a Service (IaaS) - Cloud Databases Platform as a Service (PaaS) - Application Development Platforms | |
Cities & Municipalities Education | |
Procurement Quality Assurance | |
Leasing Finance Automation Smart Contracts | |
System Integration Testing & Certification | |
Operational Impact
The implementation of Integrify has brought about significant operational improvements for OUSD. The transparency of the process has increased, allowing users to track the status of their requests and follow up as needed. The need to chase down vendors for necessary information has been eliminated, as the system directly sends requests back to the vendor if more information is required. This has saved a tremendous amount of time for clerical workers at individual schools who no longer need to track down paperwork through email and phone follow-up. The system also ensures on-time vendor payment by collecting all necessary paperwork directly from the vendors and automatically issuing purchase orders upon approval of the contract. The auditable nature of Integrify has benefited many departments, from accounting to risk mitigation, as each step of the approval process is documented. | |
Quantitative Benefit
Reduced costs per transaction by 60 to 90 percent as compared to paper-based processes. | |
Automated vendor clearance and contract initiation processes for 100 to 200 potential users each year. | |
Eliminated the need for manual paper handling and email requests, saving time and reducing errors. | |