Google Cloud Platform Case Studies AODocs: Reinventing Document Management with Google Cloud

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	AODocs: Reinventing Document Management with Google Cloud Google Cloud Platform

AODocs: Reinventing Document Management with Google Cloud

Google Cloud Platform

Technology Category	Analytics & Modeling - Machine Learning Analytics & Modeling - Predictive Analytics
Applicable Industries	Life Sciences National Security & Defense
Applicable Functions	Procurement Quality Assurance
Use Cases	Inventory Management Tamper Detection
Services	Cloud Planning, Design & Implementation Services Testing & Certification
Challenge	AODocs, a content services platform, was faced with the challenge of integrating document management directly into the Google Workspace environment. The company aimed to provide a solution that would allow businesses to organize their data and documents effectively, establish permissions and ownership controls, automate business workflows, apply retention policies, and comply with standards and regulations, all while saving infrastructure and administrative costs. The challenge was to build a platform that could scale with any project size without impacting the performance of other users on the multi-tenant platform. Additionally, the platform needed to be secure against all possible security incidents, from network intrusions to hackers or denial of service attacks. Read More
About Customer	AODocs is a content services platform that is tightly integrated with Google Workspace. It works like a document management layer that sits on top of Google Drive, enabling businesses to organize their data and documents effectively. AODocs allows businesses to establish permissions and ownership controls, automate business workflows, apply retention policies, and comply with standards and regulations. The company is based in the United States and operates in the technology industry. It is the only content services platform that is tightly integrated with Google Workspace, and it aims to reinvent document management by integrating it directly into the Google Workspace environment. Read More
Solution	AODocs chose to build its platform in a serverless Google Cloud environment, using App Engine as the backbone of its cloud stack. This allowed the company to run the primary set of services for its enterprise document management service. Information is stored on Datastore, and BigQuery is used to monitor user activity and gain insights with predictive analytics. The serverless stack on Google Cloud allowed AODocs to scale with customer needs and deliver uninterrupted service. The built-in security features of Google Cloud enabled AODocs to focus all their efforts on the solution itself, knowing that security threats are properly dealt with. Furthermore, App Engine facilitated the management of parallel environments, adapting release cycles to regulatory compliance needs. Read More Log in to view content
Contents

Technology Category

Analytics & Modeling - Machine Learning

Analytics & Modeling - Predictive Analytics

Applicable Industries

Life Sciences

National Security & Defense

Applicable Functions

Procurement

Quality Assurance

Use Cases

Inventory Management

Tamper Detection

Services

Cloud Planning, Design & Implementation Services

Testing & Certification

Challenge

AODocs, a content services platform, was faced with the challenge of integrating document management directly into the Google Workspace environment. The company aimed to provide a solution that would allow businesses to organize their data and documents effectively, establish permissions and ownership controls, automate business workflows, apply retention policies, and comply with standards and regulations, all while saving infrastructure and administrative costs. The challenge was to build a platform that could scale with any project size without impacting the performance of other users on the multi-tenant platform. Additionally, the platform needed to be secure against all possible security incidents, from network intrusions to hackers or denial of service attacks.

About Customer

AODocs is a content services platform that is tightly integrated with Google Workspace. It works like a document management layer that sits on top of Google Drive, enabling businesses to organize their data and documents effectively. AODocs allows businesses to establish permissions and ownership controls, automate business workflows, apply retention policies, and comply with standards and regulations. The company is based in the United States and operates in the technology industry. It is the only content services platform that is tightly integrated with Google Workspace, and it aims to reinvent document management by integrating it directly into the Google Workspace environment.

Solution

AODocs chose to build its platform in a serverless Google Cloud environment, using App Engine as the backbone of its cloud stack. This allowed the company to run the primary set of services for its enterprise document management service. Information is stored on Datastore, and BigQuery is used to monitor user activity and gain insights with predictive analytics. The serverless stack on Google Cloud allowed AODocs to scale with customer needs and deliver uninterrupted service. The built-in security features of Google Cloud enabled AODocs to focus all their efforts on the solution itself, knowing that security threats are properly dealt with. Furthermore, App Engine facilitated the management of parallel environments, adapting release cycles to regulatory compliance needs.

Impact #1	The use of Google Cloud has allowed AODocs to deliver uninterrupted service and scale with customer needs. The company has been able to migrate 80 million documents on a live system without any performance impact. The serverless setup has also enabled AODocs to push updates to selected customers in slower release cycles, even while running on the same App Engine instance. This gives businesses enough time to test and validate, without impeding new releases for other customers. Furthermore, the use of Google Cloud has strengthened customer trust by ensuring the security of business-critical documents, passing every single penetration test.

Impact #1

The use of Google Cloud has allowed AODocs to deliver uninterrupted service and scale with customer needs. The company has been able to migrate 80 million documents on a live system without any performance impact. The serverless setup has also enabled AODocs to push updates to selected customers in slower release cycles, even while running on the same App Engine instance. This gives businesses enough time to test and validate, without impeding new releases for other customers. Furthermore, the use of Google Cloud has strengthened customer trust by ensuring the security of business-critical documents, passing every single penetration test.

Benefit #1	Delivers cost savings of approximately 1 million USD per year by simplifying engineering operations with App Engine
Benefit #2	Boosts flexibility by facilitating the management of parallel environments, adapting release cycles to regulatory compliance needs
Benefit #3	Scales with any project size without impacting the performance of other users on the multi-tenant platform

Benefit #1

Delivers cost savings of approximately 1 million USD per year by simplifying engineering operations with App Engine

Benefit #2

Boosts flexibility by facilitating the management of parallel environments, adapting release cycles to regulatory compliance needs

Benefit #3

Scales with any project size without impacting the performance of other users on the multi-tenant platform

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Overview

AODocs: Reinventing Document Management with Google Cloud

Operational Impact

Quantitative Benefit