Astera Case Studies An IT Services Contractor for a Government Department Saves over 1000 manual hours a year on handling personnel work history through automated data extraction

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	An IT Services Contractor for a Government Department Saves over 1000 manual hours a year on handling personnel work history through automated data extraction Astera

An IT Services Contractor for a Government Department Saves over 1000 manual hours a year on handling personnel work history through automated data extraction

Astera

Technology Category	Analytics & Modeling - Data-as-a-Service
Applicable Functions	Human Resources
Services	Data Science Services
Challenge	The IT contractor company was tasked with managing critical personnel data of government employees and processing it for reporting and analyses. The company had to manually download lengthy PDFs containing personnel information, sift through the entire document to extract key data fields, and pass it through SQL queries before transferring it to the personnel CRM system. This process was time-consuming and prone to errors, leading to bad data quality. It took an IT officer more than three hours to process a single personnel document, leading to delays and risk of bad data for analytics. Read More
About Customer	The customer is a trusted contractor for government departments and many commercial companies, offering logistics, IT, and training services for various specialized fields. Among other IT services, the company manages critical personnel data of government employees and processes it for reporting and analyses. The company is tasked with extracting and feeding information into the personnel CRM system while ensuring data accuracy and integrity. The government hires hundreds of employees monthly in various units. The IT contractor handles the work history records of these personnel, which it procures in PDF format from the government's main database system. Read More
Solution	The contractor company implemented Astera ReportMiner to automate data extraction from PDFs containing personnel information, and structure it to create SQL views to be used by subsequent integration and CRM tools. After implementing Astera ReportMiner, the contractor enjoyed an extremely simplified process with minimal manual work involved. Now, when a new personnel record is added to the customer's main database system, all the IT officer has to do is download the PDF and drop it into a folder from where ReportMiner automatically picks up the file. It takes about 10 minutes to complete these steps, but the minute it is done, everything is automated from thereon. The solution has prebuilt report models in place, allowing it to quickly read the PDFs, map all the fields, and pull out the required data from the key sections. Read More Log in to view content
Contents

Technology Category

Analytics & Modeling - Data-as-a-Service

Applicable Functions

Human Resources

Services

Data Science Services

Challenge

The IT contractor company was tasked with managing critical personnel data of government employees and processing it for reporting and analyses. The company had to manually download lengthy PDFs containing personnel information, sift through the entire document to extract key data fields, and pass it through SQL queries before transferring it to the personnel CRM system. This process was time-consuming and prone to errors, leading to bad data quality. It took an IT officer more than three hours to process a single personnel document, leading to delays and risk of bad data for analytics.

About Customer

The customer is a trusted contractor for government departments and many commercial companies, offering logistics, IT, and training services for various specialized fields. Among other IT services, the company manages critical personnel data of government employees and processes it for reporting and analyses. The company is tasked with extracting and feeding information into the personnel CRM system while ensuring data accuracy and integrity. The government hires hundreds of employees monthly in various units. The IT contractor handles the work history records of these personnel, which it procures in PDF format from the government's main database system.

Solution

The contractor company implemented Astera ReportMiner to automate data extraction from PDFs containing personnel information, and structure it to create SQL views to be used by subsequent integration and CRM tools. After implementing Astera ReportMiner, the contractor enjoyed an extremely simplified process with minimal manual work involved. Now, when a new personnel record is added to the customer's main database system, all the IT officer has to do is download the PDF and drop it into a folder from where ReportMiner automatically picks up the file. It takes about 10 minutes to complete these steps, but the minute it is done, everything is automated from thereon. The solution has prebuilt report models in place, allowing it to quickly read the PDFs, map all the fields, and pull out the required data from the key sections.

Impact #1	The solution has prebuilt report models in place, allowing it to quickly read the PDFs, map all the fields, and pull out the required data from the key sections.
Impact #2	After the extraction process is complete, the solution moves the data to a staging SQL table to create a series of SQL views through queries.
Impact #3	The data architects then enhance the quality of data further, integrate it using web services, and finally populate the personnel CRM system.

Impact #1

The solution has prebuilt report models in place, allowing it to quickly read the PDFs, map all the fields, and pull out the required data from the key sections.

Impact #2

After the extraction process is complete, the solution moves the data to a staging SQL table to create a series of SQL views through queries.

Impact #3

The data architects then enhance the quality of data further, integrate it using web services, and finally populate the personnel CRM system.

Benefit #1	Collectively saving 1000 hours per year as it now takes less than 10 minutes to process a personnel PDF.
Benefit #2	Stark reduction in manual data entry errors.

Benefit #1

Collectively saving 1000 hours per year as it now takes less than 10 minutes to process a personnel PDF.

Benefit #2

Stark reduction in manual data entry errors.

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Overview

An IT Services Contractor for a Government Department Saves over 1000 manual hours a year on handling personnel work history through automated data extraction

Operational Impact

Quantitative Benefit