DocuWare Case Studies Ahembo Beverage Company Streamlines Accounting with DocuWare Cloud

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	Ahembo Beverage Company Streamlines Accounting with DocuWare Cloud DocuWare

Ahembo Beverage Company Streamlines Accounting with DocuWare Cloud

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Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries	Food & Beverage
Services	Cloud Planning, Design & Implementation Services
Challenge	Ahembo, a beverage company based in the Canary Islands, was struggling with the management of over 300,000 invoices received annually. The company was receiving these invoices in various formats and at different locations, leading to significant delays in processing. Paper documents were often lost, electronic invoices overlooked, and some documents were duplicated, leading to inconsistencies in posting and payment. The company decided to implement an electronic solution to streamline the process and improve efficiency. Read More
About Customer	Ahembo is a beverage company based in the Canary Islands, Spain. The company was established over 60 years ago and is known for its niche brand Clipper, a soft drink that competes with large American beverage companies on the Spanish archipelago. In addition to Clipper, Ahembo distributes more than 50 other brands, including Pepsi, 7Up, Schweppes, San Miguel, and Smirnoff Ice. The company operates nine branches and employs 200 people. Every year, Ahembo receives more than 300,000 invoices, along with purchase orders and delivery bills, amounting to over 2,000 documents processed daily. Read More
Solution	Ahembo implemented DocuWare Cloud, a document management system (DMS), to control the release of all incoming invoices. The implementation included heavy use of DocuWare’s Intelligent service, which recognizes a high percentage of documents and their index information, despite the Canary Islands’ special tax status and the variety of tax rates from over 2,000 suppliers. Today, most of Ahembo's invoices are received electronically. DocuWare retrieves the invoices from a dedicated email box, recognizes the document type and corresponding posting information, and stores the invoices fully indexed in the digital archive. Delivery bills are scanned at the branch offices and also transferred to the DMS. The system can even assign delivery bills to their corresponding order and invoice. In the two-stage approval process, employees can easily access linked documents to compare prices and conditions. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Infrastructure as a Service (IaaS) - Cloud Computing

Applicable Industries

Food & Beverage

Services

Cloud Planning, Design & Implementation Services

Challenge

Ahembo, a beverage company based in the Canary Islands, was struggling with the management of over 300,000 invoices received annually. The company was receiving these invoices in various formats and at different locations, leading to significant delays in processing. Paper documents were often lost, electronic invoices overlooked, and some documents were duplicated, leading to inconsistencies in posting and payment. The company decided to implement an electronic solution to streamline the process and improve efficiency.

About Customer

Ahembo is a beverage company based in the Canary Islands, Spain. The company was established over 60 years ago and is known for its niche brand Clipper, a soft drink that competes with large American beverage companies on the Spanish archipelago. In addition to Clipper, Ahembo distributes more than 50 other brands, including Pepsi, 7Up, Schweppes, San Miguel, and Smirnoff Ice. The company operates nine branches and employs 200 people. Every year, Ahembo receives more than 300,000 invoices, along with purchase orders and delivery bills, amounting to over 2,000 documents processed daily.

Solution

Ahembo implemented DocuWare Cloud, a document management system (DMS), to control the release of all incoming invoices. The implementation included heavy use of DocuWare’s Intelligent service, which recognizes a high percentage of documents and their index information, despite the Canary Islands’ special tax status and the variety of tax rates from over 2,000 suppliers. Today, most of Ahembo's invoices are received electronically. DocuWare retrieves the invoices from a dedicated email box, recognizes the document type and corresponding posting information, and stores the invoices fully indexed in the digital archive. Delivery bills are scanned at the branch offices and also transferred to the DMS. The system can even assign delivery bills to their corresponding order and invoice. In the two-stage approval process, employees can easily access linked documents to compare prices and conditions.

Impact #1	The use of paper in accounting has been reduced by approximately 90 percent since the introduction of the DMS.
Impact #2	The physical office space vacated by paper files is now available for other uses.
Impact #3	Employees no longer waste time searching through dusty folders for important information.

Impact #1

The use of paper in accounting has been reduced by approximately 90 percent since the introduction of the DMS.

Impact #2

The physical office space vacated by paper files is now available for other uses.

Impact #3

Employees no longer waste time searching through dusty folders for important information.

Benefit #1	Reduced paper use in accounting by approximately 90%.
Benefit #2	Significantly increased corporate productivity by enabling employees to focus on their core tasks.

Benefit #1

Reduced paper use in accounting by approximately 90%.

Benefit #2

Significantly increased corporate productivity by enabling employees to focus on their core tasks.

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Overview

Ahembo Beverage Company Streamlines Accounting with DocuWare Cloud

Operational Impact

Quantitative Benefit