DocuWare Case Studies Agrar-Markt Deppe: Streamlining Operations with DocuWare Cloud

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	Agrar-Markt Deppe: Streamlining Operations with DocuWare Cloud DocuWare

Agrar-Markt Deppe: Streamlining Operations with DocuWare Cloud

DocuWare

Technology Category	Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries	Agriculture Retail
Applicable Functions	Sales & Marketing
Use Cases	Inventory Management
Services	Cloud Planning, Design & Implementation Services
Challenge	Agrar-Markt Deppe, a leading agricultural machinery dealer in Central Germany, was facing challenges with their document management. The company was dealing with 1,800 incoming A/P invoices and 3,000 outgoing A/R invoices per month, which was extremely cumbersome and time-consuming. The documents were filed at various locations, leading to repeated retrieval, copying, and sending between offices. The company needed a solution to guarantee tamper-free archiving and to standardize their work processes across all locations. Read More
About Customer	Agrar-Markt Deppe is a family business that specializes in agriculture, forestry, and gardening. The company, which was founded 100 years ago, has grown to become one of the leading agricultural machinery dealers in Central Germany. It operates with 140 employees across nine locations. The company's success is attributed to its close customer proximity and lean organization. To maintain its lean organization, the company uses a cloud-based document management system. Read More
Solution	To address their challenges, Agrar-Markt Deppe decided to introduce a Document Management System (DMS). They chose DocuWare due to its ability to smoothly connect the branches to the central digital archive and its interface to the company's ERP software. The company started by archiving incoming invoices and delivery slips and quickly expanded their use of the DMS. Today, DocuWare is integrated with their ERP solution AMS Arista, allowing for tamper-proof storage of outgoing invoices with just one mouse click. The company also set up a series of new workflows to ensure optimized processes. These workflows include checking incoming invoices, order processing, and personnel management. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Cloud Computing

Applicable Industries

Agriculture

Retail

Applicable Functions

Sales & Marketing

Use Cases

Inventory Management

Services

Cloud Planning, Design & Implementation Services

Challenge

Agrar-Markt Deppe, a leading agricultural machinery dealer in Central Germany, was facing challenges with their document management. The company was dealing with 1,800 incoming A/P invoices and 3,000 outgoing A/R invoices per month, which was extremely cumbersome and time-consuming. The documents were filed at various locations, leading to repeated retrieval, copying, and sending between offices. The company needed a solution to guarantee tamper-free archiving and to standardize their work processes across all locations.

About Customer

Agrar-Markt Deppe is a family business that specializes in agriculture, forestry, and gardening. The company, which was founded 100 years ago, has grown to become one of the leading agricultural machinery dealers in Central Germany. It operates with 140 employees across nine locations. The company's success is attributed to its close customer proximity and lean organization. To maintain its lean organization, the company uses a cloud-based document management system.

Solution

To address their challenges, Agrar-Markt Deppe decided to introduce a Document Management System (DMS). They chose DocuWare due to its ability to smoothly connect the branches to the central digital archive and its interface to the company's ERP software. The company started by archiving incoming invoices and delivery slips and quickly expanded their use of the DMS. Today, DocuWare is integrated with their ERP solution AMS Arista, allowing for tamper-proof storage of outgoing invoices with just one mouse click. The company also set up a series of new workflows to ensure optimized processes. These workflows include checking incoming invoices, order processing, and personnel management.

Impact #1	The implementation of DocuWare Cloud has significantly improved the company's operations. The system provides fast and tamper-proof filing, saving employees valuable time that was previously spent searching for documents.
Impact #2	The system has also improved transparency and documentation of processes, allowing sales managers and order processing to get a quick overview of the status at any time.
Impact #3	The system has also improved the company's customer service, as every authorized person can now quickly access the information they need to respond to their customer's requests.

Impact #1

The implementation of DocuWare Cloud has significantly improved the company's operations. The system provides fast and tamper-proof filing, saving employees valuable time that was previously spent searching for documents.

Impact #2

The system has also improved transparency and documentation of processes, allowing sales managers and order processing to get a quick overview of the status at any time.

Impact #3

The system has also improved the company's customer service, as every authorized person can now quickly access the information they need to respond to their customer's requests.

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Overview

Agrar-Markt Deppe: Streamlining Operations with DocuWare Cloud

Operational Impact