DocuWare Case Studies Advance Cabinet Designs: Cost Savings by Design

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	Advance Cabinet Designs: Cost Savings by Design DocuWare

Advance Cabinet Designs: Cost Savings by Design

DocuWare

Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries	Construction & Infrastructure
Applicable Functions	Discrete Manufacturing Procurement
Use Cases	Inventory Management Process Control & Optimization
Services	System Integration
Challenge	Advance Cabinet Designs Inc. (ACD) is a family-owned business that manufactures custom commercial cabinets for clients in the Northwest United States. The company had a paper-based accounts payable process that involved different employees adding documents to an information packet that moved from desk to desk. This process was inefficient and time-consuming. Additionally, ACD’s job files, which contained everything relating to a project, were in paper form and could be up to 10 inches thick. These files were often unorganized and not readily accessible to all employees. The company needed a system that would allow them to easily share information between employees and verify that the information being shared was the current version. Read More
About Customer	Advance Cabinet Designs Inc. (ACD) is a family-owned business that specializes in manufacturing custom commercial cabinets for clients in the Northwest United States. The company has been creating custom solutions for hotels, office buildings, financial institutions, locker rooms, medical facilities, and high-end retail displays for more than 15 years. ACD's job files are made up of shop drawings, blueprints, installation and manufacturing schedules, contracts, safety and insurance information, as well as billing information and communications. Almost every employee needed access to the job file at some time during the file’s active life. Read More
Solution	ACD decided to move to a paperless system and installed DocuWare and four Ricoh MFP’s to assist the company in their quest to go paperless. With DocuWare, the accounting process has now been streamlined simply by using electronic stamps to mimic their old paper-based workflow process. A purchase order is created in QuickBooks and automatically filed in DocuWare using field recognition technology. Supporting documents are scanned and electronically stapled to the packet. Electronic stamps change the document status which automatically routes the packet through the workflow. Today, job files are stored in DocuWare and easily accessible to the entire company while maintaining a secure and organized file structure. Even vital email messages, such as an approved change order can easily be stored with the file. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Functional Applications - Enterprise Resource Planning Systems (ERP)

Applicable Industries

Construction & Infrastructure

Applicable Functions

Discrete Manufacturing

Procurement

Use Cases

Inventory Management

Process Control & Optimization

Services

System Integration

Challenge

Advance Cabinet Designs Inc. (ACD) is a family-owned business that manufactures custom commercial cabinets for clients in the Northwest United States. The company had a paper-based accounts payable process that involved different employees adding documents to an information packet that moved from desk to desk. This process was inefficient and time-consuming. Additionally, ACD’s job files, which contained everything relating to a project, were in paper form and could be up to 10 inches thick. These files were often unorganized and not readily accessible to all employees. The company needed a system that would allow them to easily share information between employees and verify that the information being shared was the current version.

About Customer

Advance Cabinet Designs Inc. (ACD) is a family-owned business that specializes in manufacturing custom commercial cabinets for clients in the Northwest United States. The company has been creating custom solutions for hotels, office buildings, financial institutions, locker rooms, medical facilities, and high-end retail displays for more than 15 years. ACD's job files are made up of shop drawings, blueprints, installation and manufacturing schedules, contracts, safety and insurance information, as well as billing information and communications. Almost every employee needed access to the job file at some time during the file’s active life.

Solution

ACD decided to move to a paperless system and installed DocuWare and four Ricoh MFP’s to assist the company in their quest to go paperless. With DocuWare, the accounting process has now been streamlined simply by using electronic stamps to mimic their old paper-based workflow process. A purchase order is created in QuickBooks and automatically filed in DocuWare using field recognition technology. Supporting documents are scanned and electronically stapled to the packet. Electronic stamps change the document status which automatically routes the packet through the workflow. Today, job files are stored in DocuWare and easily accessible to the entire company while maintaining a secure and organized file structure. Even vital email messages, such as an approved change order can easily be stored with the file.

Impact #1	Improved workflow and increased productivity
Impact #2	Created employee accountability
Impact #3	Centralized storage for all documents regardless of document type or source

Impact #1

Improved workflow and increased productivity

Impact #2

Created employee accountability

Impact #3

Centralized storage for all documents regardless of document type or source

Benefit #1	Significant reduction in re-cutting a job resulting in saved time and materials
Benefit #2	Operated with about half of the number of employees compared to previous years, causing the owners to take over a good share of the administrative and paperwork tasks

Benefit #1

Significant reduction in re-cutting a job resulting in saved time and materials

Benefit #2

Operated with about half of the number of employees compared to previous years, causing the owners to take over a good share of the administrative and paperwork tasks

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Overview

Advance Cabinet Designs: Cost Savings by Design

Operational Impact

Quantitative Benefit