ProcessMaker Case Studies Adams County/Ohio Valley School District Automates Requisition Request Process with ProcessMaker

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	Adams County/Ohio Valley School District Automates Requisition Request Process with ProcessMaker ProcessMaker

Adams County/Ohio Valley School District Automates Requisition Request Process with ProcessMaker

ProcessMaker

Technology Category	Application Infrastructure & Middleware - API Integration & Management
Applicable Industries	Education
Applicable Functions	Procurement
Use Cases	Regulatory Compliance Monitoring
Services	System Integration
Challenge	Adams County/Ohio Valley School District (ACOVSD) serves over 3,800 students from Adams and Highland counties in South Central Ohio. ACOVSD services their students from 7 schools and 2 administrative/business buildings covering an area of 489 square miles. The large geographic area presented a problem for paper-based processes. ACOVSD was looking for a solution that allowed for the online routing and approval of employee purchase requests. The district was previously using a paper-based requisitioning process, which was inefficient and time-consuming due to the large geographic area the district covers. Read More
About Customer	Adams County/Ohio Valley School District (ACOVSD) is a K-12 educational institution that serves over 3,800 students from Adams and Highland counties in South Central Ohio. The district operates 7 schools and 2 administrative/business buildings, covering a vast area of 489 square miles. The district's large geographic area posed a significant challenge for its paper-based processes, particularly for the routing and approval of employee purchase requests. The district was in need of a solution that could streamline and automate these processes, eliminating the need for physical movement of requisitions across the district's expansive area. Read More
Solution	ACOVSD began working with ProcessMaker Campus to implement the Requisition Request process. After defining the workflow and other configuration items, the ProcessMaker team setup the ACOVSD Campus workspace and the staff were submitting requisitions within two months. The time savings were immediately realized. Requisitions no longer needed to be physically moved around the large geographic area for approval and entry into the district’s Uniform School Accounting System (USAS). The online approval process and automatic posting into USAS brought an immediate increase in efficiency to the purchasing process. It took 2 months to automate and launch the Requisition Request process. Today, the process serves more than 600 staff and faculty, and more than 400 individual instances of the processes are being run monthly. The Requisition Request process has been a great success within the district and will continue to be expanded in the future. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - API Integration & Management

Applicable Industries

Education

Applicable Functions

Procurement

Use Cases

Regulatory Compliance Monitoring

Services

System Integration

Challenge

Adams County/Ohio Valley School District (ACOVSD) serves over 3,800 students from Adams and Highland counties in South Central Ohio. ACOVSD services their students from 7 schools and 2 administrative/business buildings covering an area of 489 square miles. The large geographic area presented a problem for paper-based processes. ACOVSD was looking for a solution that allowed for the online routing and approval of employee purchase requests. The district was previously using a paper-based requisitioning process, which was inefficient and time-consuming due to the large geographic area the district covers.

About Customer

Adams County/Ohio Valley School District (ACOVSD) is a K-12 educational institution that serves over 3,800 students from Adams and Highland counties in South Central Ohio. The district operates 7 schools and 2 administrative/business buildings, covering a vast area of 489 square miles. The district's large geographic area posed a significant challenge for its paper-based processes, particularly for the routing and approval of employee purchase requests. The district was in need of a solution that could streamline and automate these processes, eliminating the need for physical movement of requisitions across the district's expansive area.

Solution

ACOVSD began working with ProcessMaker Campus to implement the Requisition Request process. After defining the workflow and other configuration items, the ProcessMaker team setup the ACOVSD Campus workspace and the staff were submitting requisitions within two months. The time savings were immediately realized. Requisitions no longer needed to be physically moved around the large geographic area for approval and entry into the district’s Uniform School Accounting System (USAS). The online approval process and automatic posting into USAS brought an immediate increase in efficiency to the purchasing process. It took 2 months to automate and launch the Requisition Request process. Today, the process serves more than 600 staff and faculty, and more than 400 individual instances of the processes are being run monthly. The Requisition Request process has been a great success within the district and will continue to be expanded in the future.

Impact #1	The Requisition Request process serves more than 600 staff and faculty.
Impact #2	More than 400 individual instances of the processes are being run monthly.
Impact #3	The Requisition Request process has been a great success within the district and will continue to be expanded in the future.

Impact #1

The Requisition Request process serves more than 600 staff and faculty.

Impact #2

More than 400 individual instances of the processes are being run monthly.

Impact #3

The Requisition Request process has been a great success within the district and will continue to be expanded in the future.

Benefit #1	Estimated Annual Savings: 1,200 hours
Benefit #2	Estimated Annual Savings: $10,000 - $15,000

Benefit #1

Estimated Annual Savings: 1,200 hours

Benefit #2

Estimated Annual Savings: $10,000 - $15,000

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Overview

Adams County/Ohio Valley School District Automates Requisition Request Process with ProcessMaker

Operational Impact

Quantitative Benefit