DocuWare Case Studies Adam Transporte Streamlines Operations with DocuWare Cloud

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	Adam Transporte Streamlines Operations with DocuWare Cloud DocuWare

Adam Transporte Streamlines Operations with DocuWare Cloud

DocuWare

Technology Category	Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries	Transportation
Applicable Functions	Logistics & Transportation
Services	Cloud Planning, Design & Implementation Services
Challenge	Adam Transporte, a family business based in Germany, specializes in transporting all kinds of vehicles. The company was looking for an ECM software that could seamlessly connect to their specialized email system, David. Most of their suppliers issue invoices in a digital form, with only a few incoming A/P invoices arriving by post. The direct and automated processing of the documents in a digital workflow was therefore of highest priority. When they did a head-to-head comparison, DocuWare‘s solution came out on top in part because of its Connect-to-Mail functionality and Intelligent Indexing Service. Read More
About Customer	Adam Transporte is a family-owned business based in the southern part of Germany. The company specializes in transporting a wide range of vehicles, including buses, RVs, and special utility vehicles. The company is certified according to ISO 9001, indicating its commitment to quality management. The company has a strong focus on digital transformation, with a particular emphasis on efficient and automated document management. The company uses a specialized email system, David, and most of their suppliers issue invoices in a digital form. Read More
Solution	Adam Transporte implemented DocuWare Cloud as their ECM software. The solution was selected for its seamless connection to their specialized email system, David, and its Connect-to-Mail functionality and Intelligent Indexing Service. The company uses both a document scanner and a Ricoh multifunction device to capture paper-based invoices and relevant freight documents. These documents are digitized via barcode recognition and automatically stored in a central document pool. The digital filing of outgoing invoices was also successfully tested. These invoices are immediately available to the accounting staff for further processing steps, like verifying payments received. Read More Log in to view content
Contents

Technology Category

Infrastructure as a Service (IaaS) - Cloud Computing

Applicable Industries

Transportation

Applicable Functions

Logistics & Transportation

Services

Cloud Planning, Design & Implementation Services

Challenge

Adam Transporte, a family business based in Germany, specializes in transporting all kinds of vehicles. The company was looking for an ECM software that could seamlessly connect to their specialized email system, David. Most of their suppliers issue invoices in a digital form, with only a few incoming A/P invoices arriving by post. The direct and automated processing of the documents in a digital workflow was therefore of highest priority. When they did a head-to-head comparison, DocuWare‘s solution came out on top in part because of its Connect-to-Mail functionality and Intelligent Indexing Service.

About Customer

Adam Transporte is a family-owned business based in the southern part of Germany. The company specializes in transporting a wide range of vehicles, including buses, RVs, and special utility vehicles. The company is certified according to ISO 9001, indicating its commitment to quality management. The company has a strong focus on digital transformation, with a particular emphasis on efficient and automated document management. The company uses a specialized email system, David, and most of their suppliers issue invoices in a digital form.

Solution

Adam Transporte implemented DocuWare Cloud as their ECM software. The solution was selected for its seamless connection to their specialized email system, David, and its Connect-to-Mail functionality and Intelligent Indexing Service. The company uses both a document scanner and a Ricoh multifunction device to capture paper-based invoices and relevant freight documents. These documents are digitized via barcode recognition and automatically stored in a central document pool. The digital filing of outgoing invoices was also successfully tested. These invoices are immediately available to the accounting staff for further processing steps, like verifying payments received.

Impact #1	Invoice processing times have been significantly cut, now that incoming invoices are automatically captured and indexed by the DMS and then placed in the digital tray of the responsible employee.
Impact #2	Thanks to electronic workflows, invoices are checked and authorized for payment. Employees can take advantage of this approach at both the company headquarters or when working from home.
Impact #3	The company was able to avoid filling up about twelve paper binders every year with printed and outgoing invoice documents, while meeting all legal retention requirements.

Impact #1

Invoice processing times have been significantly cut, now that incoming invoices are automatically captured and indexed by the DMS and then placed in the digital tray of the responsible employee.

Impact #2

Thanks to electronic workflows, invoices are checked and authorized for payment. Employees can take advantage of this approach at both the company headquarters or when working from home.

Impact #3

The company was able to avoid filling up about twelve paper binders every year with printed and outgoing invoice documents, while meeting all legal retention requirements.

Benefit #1	Almost 3,000 documents were archived in the central document pool during the first six months of operation.

Benefit #1

Almost 3,000 documents were archived in the central document pool during the first six months of operation.

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Overview

Adam Transporte Streamlines Operations with DocuWare Cloud

Operational Impact

Quantitative Benefit