DocuWare Case Studies A.B. Martin Roofing Streamlines Supplier Chain with DocuWare

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	A.B. Martin Roofing Streamlines Supplier Chain with DocuWare DocuWare

A.B. Martin Roofing Streamlines Supplier Chain with DocuWare

DocuWare

Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration
Applicable Industries	Construction & Infrastructure
Applicable Functions	Procurement
Use Cases	Inventory Management Supply Chain Visibility
Services	System Integration
Challenge	A.B. Martin Roofing, a fast-growing building supply company, was facing challenges in managing its supplier chain. The company deals with multiple vendors from whom they regularly purchase steel, hardware, lumber, machine parts, nails, screws, and other materials. The paper invoices that arrived from these vendors were hard to track or verify that the merchandise billed for had already been delivered. The company had no system in place to know where an invoice was or on whose desk it was. This lack of organization led to a time-consuming process of sorting out the invoices. Read More
About Customer	A.B. Martin Roofing Supply is a fast-growing company that supplies 19 northeastern states with building materials. Established 70 years ago as a family business, it is a one-stop-shop for all things related to roofing, building, and construction. Each year, over 19 million feet of metal panels are produced and delivered to about 140,000 contractors across 19 US states. A.B. Martin Roofing also purchases lumber, steel, machine parts, nails, screws, and other materials from numerous vendors. It is one of the fastest-growing building supply companies in the Northeast today. Read More
Solution	A.B. Martin Roofing implemented DocuWare, a document management system, to streamline its accounting workflow. The company worked with a DocuWare authorized partner to install the new solution. After a smooth transition, the company had 19 DocuWare users who processed over 400 documents a week. The company now stores over 20,000 invoices, 737 statements, and 3911 packing lists in the DocuWare system. Invoices are now emailed directly into DocuWare and paper copies are scanned in. The company also integrated DocuWare with its existing accounting software, Paradigm Accounting, and its accounts payable mailbox. This integration helped consolidate and streamline the workflow. Emails arriving into the accounts payable mailbox are moved directly into DocuWare. When an invoice comes from a vendor, it is matched up with a purchase order within the accounting system. DocuWare identifies the purchaser responsible for the vendor and assigns the task appropriately. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Applicable Industries

Construction & Infrastructure

Applicable Functions

Procurement

Use Cases

Inventory Management

Supply Chain Visibility

Services

System Integration

Challenge

A.B. Martin Roofing, a fast-growing building supply company, was facing challenges in managing its supplier chain. The company deals with multiple vendors from whom they regularly purchase steel, hardware, lumber, machine parts, nails, screws, and other materials. The paper invoices that arrived from these vendors were hard to track or verify that the merchandise billed for had already been delivered. The company had no system in place to know where an invoice was or on whose desk it was. This lack of organization led to a time-consuming process of sorting out the invoices.

About Customer

A.B. Martin Roofing Supply is a fast-growing company that supplies 19 northeastern states with building materials. Established 70 years ago as a family business, it is a one-stop-shop for all things related to roofing, building, and construction. Each year, over 19 million feet of metal panels are produced and delivered to about 140,000 contractors across 19 US states. A.B. Martin Roofing also purchases lumber, steel, machine parts, nails, screws, and other materials from numerous vendors. It is one of the fastest-growing building supply companies in the Northeast today.

Solution

A.B. Martin Roofing implemented DocuWare, a document management system, to streamline its accounting workflow. The company worked with a DocuWare authorized partner to install the new solution. After a smooth transition, the company had 19 DocuWare users who processed over 400 documents a week. The company now stores over 20,000 invoices, 737 statements, and 3911 packing lists in the DocuWare system. Invoices are now emailed directly into DocuWare and paper copies are scanned in. The company also integrated DocuWare with its existing accounting software, Paradigm Accounting, and its accounts payable mailbox. This integration helped consolidate and streamline the workflow. Emails arriving into the accounts payable mailbox are moved directly into DocuWare. When an invoice comes from a vendor, it is matched up with a purchase order within the accounting system. DocuWare identifies the purchaser responsible for the vendor and assigns the task appropriately.

Impact #1	The company now has a single place where all its invoices are located, making it easy to search and find invoices.
Impact #2	The company now scans packing slips into DocuWare for better insights if billing discrepancies arise.
Impact #3	The company now has the vendor invoice, their PO, and often a shipping copy only a few clicks away.

Impact #1

The company now has a single place where all its invoices are located, making it easy to search and find invoices.

Impact #2

The company now scans packing slips into DocuWare for better insights if billing discrepancies arise.

Impact #3

The company now has the vendor invoice, their PO, and often a shipping copy only a few clicks away.

Benefit #1	19 DocuWare users who process over 400 documents a week.
Benefit #2	The company stores over 20,000 invoices, 737 statements, and 3911 packing lists in the DocuWare system.

Benefit #1

19 DocuWare users who process over 400 documents a week.

Benefit #2

The company stores over 20,000 invoices, 737 statements, and 3911 packing lists in the DocuWare system.

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Overview

A.B. Martin Roofing Streamlines Supplier Chain with DocuWare

Operational Impact

Quantitative Benefit