FlowForma Case Studies Bridging the Divide between Back-Office and Building Sites

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	Bridging the Divide between Back-Office and Building Sites FlowForma

Bridging the Divide between Back-Office and Building Sites

FlowForma

Technology Category	Application Infrastructure & Middleware - Data Exchange & Integration Platform as a Service (PaaS) - Application Development Platforms
Applicable Industries	Construction & Infrastructure
Applicable Functions	Discrete Manufacturing Quality Assurance
Use Cases	Construction Site Monitoring
Services	Cloud Planning, Design & Implementation Services System Integration
Challenge	Coinford, a construction company operating in the southeast of England, was facing a disconnect between work carried out on site and back-office functions. This gap between physical and digital processes was causing bottlenecks. The company wanted them to be standardized and transparent, with up-to-date information that could be seen in dashboards rather than tracked down painstakingly through emails and phone calls. Archiving and storing site related documents was difficult; retrieving them for audit purposes time-consuming, particularly when paperwork went missing. The company had identified the solution, as Suzy Pinsent, Project Manager, explained. This decision went in tandem with a move to Microsoft 365, and the adoption of SharePoint and Teams for document management. Read More
About Customer	Coinford is a construction company operating in the southeast of England. The firm has 120 office-based staff and a further 900 working in around 30 sites across the region. The firm has a hard-earned reputation for experience and professionalism, displaying excellence in every part of the construction process, from bulk excavation to building concrete frame superstructures. Like a lot of construction companies, there was a disconnect between work carried out on site and back-office functions, a gap between physical and digital processes that was causing bottlenecks. The company wanted them to be standardized and transparent, with up-to-date information that could be seen in dashboards rather than tracked down painstakingly through emails and phone calls. Read More
Solution	After a three-day training course, Suzy Pinsent was confidently working with FlowForma Process Automation, kickstarting the development of processes that digitally connected construction sites to the back office. To date, 25 processes have been digitalized, with health and safety an early beneficiary. Before, pictures were taken with a digital camera and shared over email to provide a visual checklist of completed tasks. Today, using the camera on a tablet with 5G providing the connectivity, FlowForma Process Automation enables images to be captured and immediately logged in designated files in SharePoint. Around 10 QA (Quality Assurance) tasks have all also been moved to FlowForma Process Automation. One process specifically, Ground Bearing Slab Inspections, is fundamental to every new build before concrete is poured onto foundations. Engineers and site managers are notified of an inspection through FlowForma Process Automation and prompted to complete a checklist. When every box has been ticked, a preparation stage report will be sent to the client for sign-off, which will sanction the pouring of concrete. Read More Log in to view content
Contents

Technology Category

Application Infrastructure & Middleware - Data Exchange & Integration

Platform as a Service (PaaS) - Application Development Platforms

Applicable Industries

Construction & Infrastructure

Applicable Functions

Discrete Manufacturing

Quality Assurance

Use Cases

Construction Site Monitoring

Services

Cloud Planning, Design & Implementation Services

System Integration

Challenge

Coinford, a construction company operating in the southeast of England, was facing a disconnect between work carried out on site and back-office functions. This gap between physical and digital processes was causing bottlenecks. The company wanted them to be standardized and transparent, with up-to-date information that could be seen in dashboards rather than tracked down painstakingly through emails and phone calls. Archiving and storing site related documents was difficult; retrieving them for audit purposes time-consuming, particularly when paperwork went missing. The company had identified the solution, as Suzy Pinsent, Project Manager, explained. This decision went in tandem with a move to Microsoft 365, and the adoption of SharePoint and Teams for document management.

About Customer

Coinford is a construction company operating in the southeast of England. The firm has 120 office-based staff and a further 900 working in around 30 sites across the region. The firm has a hard-earned reputation for experience and professionalism, displaying excellence in every part of the construction process, from bulk excavation to building concrete frame superstructures. Like a lot of construction companies, there was a disconnect between work carried out on site and back-office functions, a gap between physical and digital processes that was causing bottlenecks. The company wanted them to be standardized and transparent, with up-to-date information that could be seen in dashboards rather than tracked down painstakingly through emails and phone calls.

Solution

After a three-day training course, Suzy Pinsent was confidently working with FlowForma Process Automation, kickstarting the development of processes that digitally connected construction sites to the back office. To date, 25 processes have been digitalized, with health and safety an early beneficiary. Before, pictures were taken with a digital camera and shared over email to provide a visual checklist of completed tasks. Today, using the camera on a tablet with 5G providing the connectivity, FlowForma Process Automation enables images to be captured and immediately logged in designated files in SharePoint. Around 10 QA (Quality Assurance) tasks have all also been moved to FlowForma Process Automation. One process specifically, Ground Bearing Slab Inspections, is fundamental to every new build before concrete is poured onto foundations. Engineers and site managers are notified of an inspection through FlowForma Process Automation and prompted to complete a checklist. When every box has been ticked, a preparation stage report will be sent to the client for sign-off, which will sanction the pouring of concrete.

Impact #1	Process administration time cut in half
Impact #2	Site managers save up to two hours a day
Impact #3	Reporting and compliance are much easier to achieve

Impact #1

Process administration time cut in half

Impact #2

Site managers save up to two hours a day

Impact #3

Reporting and compliance are much easier to achieve

Benefit #1	Process administration time cut by 50%
Benefit #2	Site managers save up to 2 hours per day
Benefit #3	Potential savings of hundreds of thousands of pounds with the implementation of a Surplus Materials process

Benefit #1

Process administration time cut by 50%

Benefit #2

Site managers save up to 2 hours per day

Benefit #3

Potential savings of hundreds of thousands of pounds with the implementation of a Surplus Materials process

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Overview

Bridging the Divide between Back-Office and Building Sites

Operational Impact

Quantitative Benefit